Brother Mfc 685cw User Manual

Receiving a Fax45
6
Easy Receive6
If Easy Receive is  On:6
The machine receives a fax call 
automatically, even if you answer the call. 
When you see  Receiving on the LCD or 
when you hear “chirps” through the handset 
you are using, just replace the handset. Your 
machine will do the rest. 
If Easy Receive is  Semi:6
The machine will only receive a fax call 
automatically if you answered it using the 
machine’s handset, cordless handset or 
Speaker Phone. If you answered at an 
extension telephone...

Chapter 6
46
Additional receiving 
operations
6
Printing a reduced incoming fax6
If you choose  On, the machine automatically 
reduces each page of an incoming fax to fit on 
one page of A4, Letter, Legal size paper. The 
machine calculates the reduction ratio by 
using the page size of the fax and your Paper 
Size setting. (See  Paper Size on page 24.)
aPress Menu.
bPress  a or  b to choose  Fax.
Press  OK.
cPress  a or  b to choose 
Setup Receive .
Press  OK.
dPress  a or  b to choose 
Auto Reduction...

47
7
7
Voice operations7
Voice calls can be made either with the 
handset, the cordless handset (MFC-885CW 
only), the speaker phone, or an external 
telephone, by dialing manually, or by using 
Quick Dial numbers.
Note
If you have the MFC-885CW, please see the 
Digital Cordless Handset BCL-D10 User’s 
Guide.
 
Making a telephone call7
aDo one of the following:„  (MFC-685CW) Pick up the handset 
or press  Speaker Phone .
„  (MFC-885CW) Pick up the cordless 
handset and press 
(Talk ) or press 
Speaker...

Chapter 7
48
Hold7
For MFC-685CW7
aPress  Hold to put a call on Hold.
You can replace the handset without 
disconnecting the call.
bPick up the machines handset or press 
Speaker Phone  to release the call from 
Hold.
Note
You can pick up an extension telephone 
and continue speaking without releasing 
the call from Hold on the machine.
 
For MFC-885CW7
aIf you answered by pressing 
Speaker Phone  on the machine, press 
Hold/Intercom  on the machine to put a 
call on Hold.
bTo release the call from...

Telephone Services and External devices49
7
Fax/Tel mode when the power 
key is off7
When the 
On/Off Key is off you can receive 
faxes automatically if the  On/Off setting is 
Fax Receive:On  (See On/Off setting  
on page 21.) 
Fax/Tel mode will work in the following ways.
When the machine is in Fax/Tel mode and 
pseudo/double-rings to tell you to pick up a 
voice call, you can only answer by picking up 
the machine’s handset or cordless handset 
and pressing  (Talk).
If you answer before the machine...

Chapter 7
50
To avoid conflicts between your Brother 
machine and your voice mail service, do one 
of the following:
Get the Distinctive Ring service from your 
telephone company. Distinctive Ring is a 
feature of your Brother machine that allows a 
person with one line to receive fax and voice 
calls through two different phone numbers on 
that one line. Brother uses the term 
‘Distinctive Ring,’ but telephone companies 
market the service under a variety of names, 
such as Custom Ringing, Personalized...

Telephone Services and External devices51
7
Do you have Voice Mail?7
If you have Voice Mail on the telephone line 
that you will install your new machine on, 
there is a strong possibility that Voice Mail 
and the machine will conflict with each other 
while receiving incoming calls. However, the 
Distinctive Ring feature allows you to use 
more than one number on your line, so 
both Voice Mail and the machine can work 
together without any problems . If each one 
has a separate telephone  number,...

Chapter 7
52
Registering the Distinctive Ring 
pattern
7
After you have set the Distinctive Ring feature 
to on, the receive mode is set to  Manual 
automatically. You cannot change the receive 
mode to another mode while the Distinctive 
Ring is set to on.
aPress  Menu.
bPress  a or  b to choose  Fax.
Press  OK.
cPress a or b to choose 
Miscellaneous.
Press  OK.
dPress  a or  b to choose  Distinctive .
Press  OK.
ePress  a or  b to choose  Set.
Press  OK.
fPress  a or  b to choose the stored ring...

Telephone Services and External devices53
7
Caller ID7
The Caller ID feature lets you use the Caller 
ID subscriber service offered by many local 
telephone companies. Call your telephone 
company for details. This service shows the 
telephone number, or name if it is available, 
of your caller as the line rings.
You can use a number in the Caller ID History 
to make a phone call, send a fax, add it to 
Speed Dial, or delete it from the history. (See 
Caller ID history on page 61.)
After a few rings,...

Chapter 7
54
Viewing the Caller ID List7
Your machine stores information for the last 
thirty calls in the Caller ID list. You can view 
or print this list. When the thirty-first call 
comes in to the machine, it replaces 
information about the first call.
aPress  Menu.
bPress  a or  b to choose  Fax.
Press  OK.
cPress  a or  b to choose 
Miscellaneous .
Press  OK.
dPress  a or  b to choose  Caller ID .
Press  OK.
ePress  a or  b to choose  Display#.
Press  OK.
The Caller ID list will appear on the...