Brother Mfc 685cw User Manual

Dialing and storing numbers65
8
Setting up groups for 
broadcasting8
Groups, which can be stored on a Speed Dial 
location, allow you to send the same fax 
message to many fax numbers by pressing 
only 
Speed Dial , OK , the two-digit location 
and  Black Start . First, youll need to store 
each fax number in a Speed Dial location. 
Then you can include them as numbers in the 
Group. Each Group uses up a Speed Dial 
location. You can have up to six Groups, or 
you can assign up to 158 numbers...

Chapter 8
66
Changing Group name8
aPress  Speed Dial .
bPress a or  b to choose  Setup Groups .
Press  OK.
cPress  a or  b to choose the Group name 
you want to change.
Press  OK.
dPress  a or  b to choose 
Change Group Name .
Press  OK.
Note
How to change the stored name or 
number:
If you want to change a character, press  d 
or  c to position the cursor under the 
character you want to change, and then 
press  Clear/Back . Re-enter the 
character.
 
eEnter the new name (up to 16 
characters) using...

Dialing and storing numbers67
8
Dialing Access codes and 
credit card numbers8
Sometimes you may want to choose from 
several long distance carriers when you 
make a call. Rates may vary depending on 
the time and destination. To take advantage 
of low rates, you can store the access codes 
of long-distance carriers and credit card 
numbers as Speed Dial numbers. You can 
store these long dialing sequences by 
dividing them and setting them up as 
separate Speed Dial numbers in any 
combination. You can...

68
9
Message Center mode9
The Message Center feature will store up to 
99 incoming messages. Messages are stored 
in the order in which they are received.
Voice messages can be up to 3 minutes in 
length, and can also be picked up remotely 
(see Using your Remote Access Code  
on page 80). The number of messages you 
can store will depend on how much memory 
is being used by other features (for example, 
delayed and stored faxes).
In the event of a power failure your machine 
will retain messages that...

Message Center69
9
fPress a or  b to choose  Record OGM .
Press  OK.
gRecord your message, using one of the 
options below:
„ (MFC-685CW only)
Pickup the handset, record your 
message, and replace the handset 
when finished.
„ (MFC-885CW only)
Speak clearly toward the 
microphone   to record your 
message. Press  Stop/Exit when 
finished.
The Message Center will play your 
OGM back to you.
hPress  Stop/Exit .
Listening to your OGM9
aPress Menu.
bPress  a or  b to choose  Fax.
Press  OK.
cPress  a or  b...

Chapter 9
70
Managing your 
messages
9
Message indicator9
The   light flashes if there are any new 
messages waiting for you.
The LCD displays the total number of voice 
and fax messages stored in the Message 
Center memory.
Fax messages are only stored when Fax 
Storage or Fax Preview is turned on. See 
Advanced fax operations (Black & White 
only)  on page 73.
Playing voice messages9
All messages are played in the order they 
were recorded. The LCD shows the number 
of the current message, the total...

Message Center71
9
Additional Message 
Center operations
9
Setting maximum time for 
incoming messages9
Your machine’s default setting will save 
incoming messages up to 30 seconds long. 
To change this setting follow the steps below:
aPress Menu.
bPress  a or  b to choose  Fax.
Press  OK.
cPress  a or  b to choose 
Setup Msg Ctr .
Press  OK.
dPress  a or  b to choose  ICM Max.Time .
ePress d or  c to choose the maximum 
time setting for incoming messages ( 30, 
60 , 120  or 180  seconds).
Press  OK....

Chapter 9
72
ICM Recording Monitor9
This feature lets you turn the speaker volume 
for voice messages  On or  Off . When you turn 
the monitor  Off, you will not hear messages 
as they come in.
aPress  Menu.
bPress  a or  b to choose  Fax.
Press  OK.
cPress  a or  b to choose 
Setup Msg Ctr .
Press  OK.
dPress  a or  b to choose 
ICM Rec.Monitr .
eUse d or  c to choose  Off or On.
Press  OK.
fPress  Stop/Exit .
Recording a conversation 
(MFC-685CW only)9
If you are using the handset, you can record 
a...

73
10
10
You can only use one advanced fax 
operation at a time:„ Fax Forwarding
„ Paging
„ Fax Storage
„ Fax Preview
„ PC Fax Receive
„ Off
You can change your selection at any time. If 
received faxes are still in the machine’s 
memory when you change the advanced fax 
operations, an LCD question will appear. 
(See  Changing Advanced Fax Operations  
on page 79.)
Fax Forwarding10
When you choose Fax Forward, your 
machine stores the received fax in the 
memory. The machine will then dial the fax...

Chapter 10
74
Paging10
When you choose Paging, your machine 
dials the pager number you have 
programmed, and then dials your PIN 
(Personal identification Number). This 
activates your pager so you will know that you 
have a fax message in the memory.
If you have set Paging, a backup copy of the 
received fax will automatically be printed at 
the machine.
aPress  Menu.
bPress  a or  b to choose  Fax.
Press  OK.
cPress  a or  b to choose 
Advanced Fax Operation .
Press  OK.
dPress  a or  b to choose...