Brother Mfc 685cw User Manual

Advanced fax operations (Black & White only)75
10
Fax Storage10
If you choose Fax Storage, your machine 
stores the received fax in the memory. You 
will be able to retrieve fax messages from 
another location using the remote retrieval 
commands.
If you have set Fax Storage, a backup copy 
will automatically be printed at the machine.
aPress Menu.
bPress  a or  b to choose  Fax.
Press  OK.
cPress  a or  b to choose 
Advanced Fax Operation .
Press  OK.
dPress  a or  b to choose 
Fwd/Page/Store .
Press...

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bPress  a or  b to choose the fax you want 
to see.
Press  OK.
Note
• If your fax is large there may be a delay 
before it is displayed on the LCD.
• The LCD will show the current page  number and total pages of the fax 
message. When your fax message is over 
99 pages the total number of pages will be 
shown as “ XX“.
 
cPress  Stop/Exit .
When a fax is open the control panel keys will 
perform the operations shown below.
How to delete all faxes in the list10
aPress  Fax Preview .
bPress...

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10
How to preview an outgoing fax10
You can preview a fax message before you 
send it. You must set the Real Time 
Transmission and Polling RX to off before 
you use this feature.
aPress (Fax).
bLoad the document.
cEnter the fax number using the dial pad 
or Speed Dial.
dPress  Fax Preview .
The machine starts scanning the 
document and the outgoing fax appears 
on the LCD. When the fax is open the 
control panel keys will perform the 
operations shown...

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hPress  Stop/Exit .
Note
• PC Fax Receive is not supported in the 
Mac OS
®.
• Before you can set up PC Fax Receive  you must install the MFL-Pro Suite 
software on you PC. Make sure your PC is 
connected and turned on. (For details see 
PC-FAX Receiving  in the Software User’s 
Guide on the CD-ROM.)
• In the event of a power failure, the  machine will store your faxes in the 
memory for approximately 24 hours. 
However, if you choose 
Backup Print:On  the machine will print 
the fax, so...

Advanced fax operations (Black & White only)79
10
Turning off Advanced 
Fax Operations
10
aPress Menu.
bPress  a or  b to choose  Fax.
Press  OK.
cPress  a or  b to choose 
Advanced Fax Operation .
Press  OK.
dPress  a or  b to choose 
Fwd/Page/Store .
Press  OK.
ePress  a or  b to choose  Off.
Press  OK.
fPress  Stop/Exit .
Note
The LCD will give you more options if 
there are received faxes still in your 
machine’s memory. (See  Changing 
Advanced Fax Operations  on page 79.)
 
Changing Advanced 
Fax...

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Remote Retrieval10
You can call your machine from any touch 
tone telephone or fax machine, then use the 
remote access code and remote commands 
to retrieve fax messages.
Setting a Remote Access 
Code10
The remote access code lets you access the 
remote retrieval features when you are away 
from your machine. Before you can use the 
remote access and retrieval features, you 
have to set up your own code. The factory 
default code is inactive code (--- l).
aPress  Menu.
bPress  a or  b to...

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10
Remote Fax commands10
Follow the commands below to access features when you are away from the machine. When you 
call the machine and enter your remote access code (3 digits followed by  l), the system will give 
two short beeps and you must enter a remote command.
Remote commandsOperation details
91 Playing Voice messages After one long beep, the machine plays the ICM.
1 Repeat or Skip Backward Press  1 while listening to an ICM to repeat it. If you...

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Retrieving fax messages10
You can call your machine from any touch 
tone telephone and have your fax messages 
sent to a fax machine. Before you use this 
feature, you have to turn on Fax Storage.
aDial your fax number.
bWhen your machine answers, enter 
your remote access code (3 digits 
followed by  l) at once. If you hear one 
long beep, you have messages.
cWhen you hear two short beeps, press 
962 .
dWait for the long beep, enter the number 
(up to 20 digits) of the remote fax 
machine...

83
11
11
Fax reports11
You need to set up the Transmission 
Verification Report and Journal Period using 
the Menu  keys.
Transmission Verification 
Report11
You can use the Transmission Verification 
Report as proof that you sent a fax. This 
report lists the time and date of transmission 
and whether the transmission was successful 
(OK). If you choose  On or  On+Image , the 
report will print for every fax you send.
If you send a lot of faxes to the same place, 
you may need more than the job numbers...

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Reports11
The following reports are available:  „ Transmission
Prints a Transmission Verification Report 
for your last transmission.
„ Help List
A help list about how to quickly program 
your machine.
„ Quick Dial
Lists names and numbers stored in the 
Speed Dial memory, in alphabetical or 
numerical order.
„ Fax Journal
Lists information about the last incoming 
and outgoing faxes. (TX: Transmit.) 
(RX: Receive.)
„ User Settings
Lists your settings.
„ Network Config
Lists your Network...