Brother Mfc 685cw User Manual

Sending a fax35
5
Faxing from the scanner glass5
You can use the scanner glass to fax pages 
of a book one at a time. The documents can 
be up to letter or A4 size.
You cannot send multiple pages for color 
faxes.
Note
Since you can only scan one page at a 
time, it is easier to use the ADF if you are 
sending a multiple page document.
 
aPress (Fax).
bLoad your document face down on the 
scanner glass. (See  Using the scanner 
glass on page 11)
cEnter the fax number using the dial pad, 
Speed Dial or...

Chapter 5
36
Broadcasting 
(Black & White only)
5
Broadcasting is when the same fax message 
is automatically sent to more than one fax 
number. You can include Groups, Speed Dial 
numbers and up to 50 manually dialed 
numbers in the same broadcast.
After the broadcast is finished, a Broadcast 
Report will be printed.
aPress ( Fax).
bLoad your document.
cPress  a or  b to choose  Broadcasting .
Press  OK.
dDo one of the following:
„ Press  a or  b to choose  Add Number  
and enter a number using a dial...

Sending a fax37
5
Additional sending 
operations
5
Sending faxes using multiple 
settings5
When you send a fax you can choose any 
combination of these settings: resolution, 
contrast, overseas mode, delayed fax timer, 
polling transmissi on and real time 
transmission.
aPress ( Fax).
The LCD shows:
 
bPress  a or  b to choose a setting you 
want to change.
cPress  d or  c to choose an option.
dGo back to  b to change more settings.
Note
• Most settings are temporary and the 
machine returns to its...

Chapter 5
38
Changing fax resolution5
The quality of a fax can be improved by 
changing the fax resolution.
aPress ( Fax).
bPress  a or  b to choose 
Fax Resolution .
cPress d or  c to choose the resolution 
you want. 
Press  OK. 
Note
You can choose four different resolution 
settings for black & white faxes and two for 
color.
If you choose  S.Fine or Photo  and then 
use the  Color Start  key to send a fax, the 
machine will send the fax using the  Fine 
setting.
 
Dual access 
(Black & White only)5...

Sending a fax39
5
Overseas Mode5
If you are having difficulty sending a fax 
overseas due to possible interference on the 
telephone line, we recommend that you turn 
on the Overseas mode. After you send a fax 
using this feature, the feature will turn itself 
off.
aPress (Fax).
bLoad your document.
cPress  a or  b to choose 
Overseas Mode .
dPress d or  c to choose  On (or  Off ).
Press  OK.
Delayed Faxing 
(Black & White only)5
During the day you can store up to 50 faxes 
in the memory to be sent...

Chapter 5
40
Setting your changes as the 
new default5
You can save the fax settings for 
Fax Resolution , Contrast , 
Real Time TX  and Scan Size  you use 
most often by setting them as default. These 
settings will stay until you change them again.
aPress ( Fax).
bPress  a or  b to choose your new setting.
Press  OK.
Repeat this step for each setting you 
want to change.
cAfter changing the last setting, press  a 
or  b to choose  Set New Default .
Press  OK.
dPress  1 to choose  Yes.
ePress...

Sending a fax41
5
Out of Memory message5
If you get an Out of Memory  message 
while scanning the first page of a fax, press 
Stop/Exit  to cancel the fax.
If you get an  Out of Memory  message 
while scanning a subsequent page, you will 
have the option to press  Black Start to send 
the pages scanned so far, or to press 
Stop/Exit  to cancel the operation.
Note
If you get an  Out of Memory  message 
while faxing and you do not want to delete 
your stored faxes to clear the memory, 
you can send the...

42
6
Receive modes6
You must choose the receive mode depending on the external devices and telephone subscriber 
services you have on your line. The diagrams below will help you choose the correct mode. For 
more detailed information about the receive modes, see Using receive modes on page 43 and 
Receive mode settings  on page 44.
Choosing the Receive Mode6
If you are using Distinctive Ring subscriber service from your telephone company, see  Voice Mail 
on page 49 or  Distinctive Ring  on page 50....

Receiving a Fax43
6
Using receive modes6
Some receive modes answer automatically 
(Fax Only  and Fax/Tel ). You may want to 
change the ring delay before using these 
modes. See  Ring Delay on page 44.
Fax only6
Fax only mode will automatically answer 
every call as a fax call.
Fax/Tel6
Fax/Tel mode helps you automatically 
manage incoming calls, by recognising 
whether they are fax or voice calls and 
handling them in one of the following ways:
„ Faxes will be automatically received.
„ Voice calls will...

Chapter 6
44
Receive mode settings6
Ring Delay6
The Ring Delay sets the number of times the 
machine rings before it answers in  Fax Only 
or  Fax/Tel  mode. If you have external or 
extension telephones on the same line as the 
machine or subscribe to the telephone 
company’s Distinctive Ring service, keep the 
ring delay setting of 4.
(See  Using external and extension 
telephones  on page 58 and  Easy Receive 
on page 45.)
If toll saver is  On, then the ring delay setting 
has no effect. See  Setting...