Brother Mfc 5490cn User Manual
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Telephone Services and External devices47 7 Converting telephone wall outlets7 There are three ways to convert to an RJ11 jack. The first two ways may require help from the telephone company. You can change the wall outlets from one RJ14 jack to two RJ11 jacks. Or you can have an RJ11 wall outlet installed and slave or jump one of the telephone numbers to it. The third way is the easiest: Buy a triplex adapter. You can plug a triplex adapter into an RJ14 outlet. It separates the wires into two separate RJ11 jacks (Line 1, Line 2) and a third RJ14 jack (Lines 1 and 2). If your machine is on Line 1, plug the machine into L1 of the triplex adapter. If your machine is on Line 2, plug it into L2 of the triple adapter. Triplex Adapter 7 Installing machine, external two-line TAD and two-line telephone 7 When you are installing an external two-line telephone answering device (TAD) and a two-line telephone, your machine must be isolated on one line at both the wall jack and at the TAD. The most common connection is to put the machine on Line 2, which is explained in the following steps. The back of the two-line TAD must have two telephone jacks: one labeled L1 or L1/L2, and the other labeled L2. You will need at least three telephone line cords, the one that came with your machine and two for your external two-line TAD. You will need a fourth line cord if you add a two-line telephone. aPut the two-line TAD and the two-line telephone next to your machine. bPlug one end of the telephone line cord for your machine into the L2 jack of the triplex adapter. Plug the other end into the LINE jack on the back of the machine. cPlug one end of the first telephone line cord for your TAD into the L1 jack of the triplex adapter. Plug the other end into the L1 or L1/L2 jack of the two-line TAD. dPlug one end of the second telephone line cord for your TAD into the L2 jack of the two-line TAD. Plug the other end into the EXT. jack on the left side of the machine. 1 Triplex Adapter 2 Two Line Telephone 3 External Two Line TAD 4 Machine You can keep two-line telephones on other wall outlets as always. There are two ways to add a two-line telephone to the machines wall outlet. You can plug the telephone line cord from the two-line telephone into the L1+L2 jack of the triplex adapter. Or you can plug the two-line telephone into the TEL jack of the two-line TAD. Multi-line connections (PBX)7 We suggest you ask the company who installed your PBX to connect your machine. If you have a multi line system we suggest you ask the installer to connect the unit to the last line on the system. This prevents the machine being activated each time the system receives telephone calls. If all incoming calls will be answered by a switchboard operator we recommend that you set the Receive Mode to Manual. We cannot guarantee that your machine will operate properly under all circumstances when connected to a PBX. Any difficulties with sending or receiving faxes should be reported first to the company who handles your PBX. RJ14 RJ11 RJ14 1 2 3 4
Chapter 7 48 External and extension telephones 7 Connecting an external or extension telephone7 You can connect a separate telephone directly to your machine as shown in the diagram below. Connect the telephone line cord to the jack labeled EXT. Before you connect the external telephone, remove the protective cap (3) from the EXT. jack on the machine. 1 Extension telephone 2 External telephone The LCD shows Telephone. Using external and extension telephones7 Using extension telephones:7 If you answer a fax call at an extension telephone, you can make your machine receive the fax by pressing the Fax Receive Code l 51 . If the machine answers a voice call and pseudo/double-rings for you to take over, you can take the call at an extension telephone by pressing the Telephone Answer Code #51. (See F/T Ring Time (Fax/Tel mode only) on page 38.) Using an external telephone (connected to the EXT. jack of the machine.) 7 If you answer a fax call at the external telephone, you can make the machine receive the fax by pressing Black Start and choosing 2.Receive . If the machine answers a voice call and pseudo/double-rings for you to take over, you can take the call at the external telephone by pressing Hook. If you answer a call and no one is on the line: 7 You should assume that youre receiving a manual fax. Press l 51 and wait for the chirp or until the LCD shows Receiving , and then hang up. Note You can also use the Easy Receive feature to make your machine automatically take the call. (See Easy Receive on page 38.) 1 2 3
Telephone Services and External devices49 7 Using a non-Brother cordless external telephone7 If your non-brother cordless telephone is connected to the EXT. jack of the machine and you typically carry the cordless handset elsewhere, it is easier to answer calls during the Ring Delay. If you let the machine answer first, you will have to go to the machine so you can press Hook to send the call to the cordless handset. Using remote codes7 Fax Receive Code7 If you answer a fax call on an extension telephone, you can tell your machine to receive it by dialing the Fax Receive Code l51 . Wait for the chirping sounds then replace the handset. (See Easy Receive on page 38.) If you answer a fax call at the external telephone, you can make the machine receive the fax by pressing Black Start and choosing 2.Receive . Telephone Answer Code7 If you receive a voice call and the machine is in F/T mode, it will start to sound the F/T (double) ring after the initial ring delay. If you pick up the call on an extension telephone you can turn the F/T ring off by pressing #51 (make sure you press this between the rings). If the machine answers a voice call and pseudo/double rings for you to take over, you can take the call at the external telephone by pressing Hook. Changing the remote codes7 The preset Fax Receive Code is l51 . The preset Telephone Answer Code is #51. If you want to, you can replace them with your own codes. aPress Menu, 2, 1, 4. Setup Receive 4.Remote Codes bPress aor b to choose On (or Off ). Press OK. cEnter the new Fax Receive Code. Press OK. dEnter the new Telephone Answer Code. Press OK. ePress Stop/Exit . Note • If you are always disconnected when accessing your external TAD remotely, try changing the Fax Receive Code and Telephone Answer Code to another three-digit code (such as ### and 999). • Remote Codes might not work with some telephone systems.
50 8 How to Dial8 Manual dialing8 Press all of the digits of the fax or telephone number. One Touch Dialing8 Your machine has 3 One Touch keys where you can store 6 fax or telephone numbers for automatic dialing. Press the One Touch key that stores the number you want to call. (See Storing One Touch Dial numbers on page 51.) To access numbers 4 to 6, hold down Shift as you press the One Touch key. Speed Dialing8 aPress ( Phone Book ). bPress aor b to choose Search. Press OK. cPress the # (pound) key, and then the two digit Speed Dial number using the dial pad. Note If the LCD shows Not Registered when you enter or search a One Touch or Speed Dial number, a number has not been stored at this location. Search8 You can search for names you have stored in the One Touch and Speed Dial memory. aPress ( Phone Book ). bPress aor b to choose Search. Press OK. cDo one of the following: „ To search numerically, press aor b to choose the number, and then press OK. „ To search alphabetically, enter the first letter of the name using the dial pad, then press dor c to choose the name, and then press OK. Dialing and storing numbers8
Dialing and storing numbers51 8 Fax Redial8 If you are sending a fax manually and the line is busy, press Redial/Pause, and then press Black Start or Color Start to try again. If you want to make a second call to the last number dialed, you can save time by pressing Redial/Pause and Black Start or Color Start . Redial/Pause only works if you dialed from the control panel. If you are sending a fax automatically and the line is busy, the machine will automatically redial once after five minutes. Note In Real Time Transmission the automatic redial feature does not work when using the scanner glass. Storing numbers8 You can set up your machine to do the following types of easy dialing: One Touch, Speed Dial and Groups for broadcasting faxes. When you dial a Quick Dial number, the LCD shows the name, if you stored it, or the number. Note If you lose electrical power, the Quick Dial numbers that are in the memory will not be lost. Storing a pause8 Press Redial/Pause to put a 3.5-second pause between numbers. If you are dialing overseas, you can press Redial/Pause as many times as needed to increase the length of the pause. Storing One Touch Dial numbers8 Your machine has 3 One Touch keys where you can store 6 fax or telephone numbers for automatic dialing. To access numbers 4 to 6 hold down Shift as you press the One Touch key. aPress ( Phone Book ). bPress aor b to choose Set One Touch . Press OK. cPress the One Touch key where you want to store the number. dEnter the fax or telephone number (up to 20 digits). Press OK.
Chapter 8 52 eDo one of the following: „ Enter the name (up to 16 characters) using the dial pad. Press OK. (To help you enter letters, see Entering Text on page 143.) „ To store the number without a name, press OK. fPress Stop/Exit . Storing Speed Dial numbers8 You can store up to 100 2-digit Speed Dial locations with a name. When you dial you will only have to press a few keys (For example: (Phone Book ), OK , # , the two-digit number, and Black Start or Color Start ). aPress (Phone Book ). bPress aor b to choose Set Speed Dial . Press OK. cUse the dial pad to enter a 2-digit Speed Dial location number (00-99). Press OK. dEnter the fax or telephone number (up to 20 digits). Press OK. eDo one of the following: „ Enter the name (up to 16 characters) using the dial pad. Press OK. (To help you enter letters, see Entering Text on page 143.) „ To store the number without a name, press OK. fDo one of the following: „ To store another Speed Dial number, go to step c. „ To finish the setting, press Stop/Exit . Changing One Touch or Speed Dial names or numbers8 You can change or delete a One Touch or Speed Dial number that has already been stored. If you try to store a One Touch or Speed Dial number where a number has already been stored, the LCD will show the name or number that has been stored there, and will ask you to do one of the following: #05:MIKE 1.Change 2.Exit „ Press 1 to change the stored number. „ Press 2 to exit without making a change. If you chose 1, you will be able to change the stored number and name, or enter a new one. Follow the instructions below: aEnter a new number. Press OK. bEnter a new name. Press OK. „ To change a character, use dor c to position the cursor under the character you want to change, then press Clear/Back . Re-enter the character. „ To finish the setting, press Stop/Exit.
Dialing and storing numbers53 8 Setting up groups for broadcasting8 Groups, which can be stored on a One Touch key or a Speed Dial location, allow you to send the same fax message to many fax numbers by entering a One Touch or Speed Dial number and Black Start. First, you will need to store each fax number in a One Touch key or Speed Dial location. Then you can include them as numbers in the Group. Each Group uses up a One Touch key or Speed Dial location. You can have up to six Groups, or you can assign up to 105 numbers in a large Group. (See Storing Speed Dial numbers on page 52 and Broadcasting (Black & White only) on page 29.) aPress ( Phone Book ). bPress aor b to choose Setup Groups . Press OK. cChoose an empty location where you want to store the group in one of the following ways: „ Press a One-Touch key. „ Press ( Phone Book ) and then enter the 2-digit Speed Dial location. Press OK. dUse the dial pad to enter a Group number (1 to 6). Press OK. Setup Groups Setup Group:G0_ eTo add One Touch or Speed Dial numbers to the group, follow the instructions below: For example, for One Touch key 2, press One Touch key 2. For Speed Dial location 05 and 09, press (Phone Book ), 05 , ( Phone Book ), 09 . The LCD shows: l02#05#09 . fPress OK when you have finished adding numbers. gDo one of the following: „ Use the dial pad to enter a name for the Group. Press OK. „ To store the Group without name, press OK. Note You can print a list of all the One Touch and Speed Dial numbers. Group numbers will be marked in the GROUP column. (See Reports on page 63.)
Chapter 8 54 Dialing Access codes and credit card numbers8 Sometimes you may want to choose from several long distance carriers when you make a call. Rates may vary depending on the time and destination. To take advantage of low rates, you can store the access codes of long-distance carriers and credit card numbers as One Touch and Speed Dial numbers. You can store these long dialing sequences by dividing them and setting them up as separate Speed Dial numbers in any combination. You can even include manual dialing using the dial pad. (See Storing Speed Dial numbers on page 52.) For example, you might have stored ‘555 ’ on Speed Dial: 03 and ‘7000 ’ on Speed Dial: 02. You can use them both to dial ‘555-7000’ if you press the following keys: aPress ( Phone Book ). bPress aor b to choose Search. Press OK. cPress aor b to choose #03 and press OK . dPress ( Phone Book ). ePress aor b to choose #02 and press OK . fPress Black Start or Color Start . You will dial ‘555-7000 ’. To temporarily change a number, you can substitute part of the number with manual dialing using the dial pad. For example, to change the number to 555-7001 you could press , choose Search, press #03 and then press 7001 using the dial pad. Note If you must wait for another dial tone or signal at any point in the dialing sequence, create a pause in the number by pressing Redial/Pause . Each key press adds a 3.5-second delay.
55 9 9 You can only use one remote fax option at a time:„ Fax Forwarding „ Paging „ Fax Storage „ PC Fax Receive „ Off You can change your selection at any time. If received faxes are still in the machine’s memory when you change the Remote Fax Options, a question will appear on the LCD. (See Changing Remote Fax Options on page 58.)Fax Forwarding9 When you choose Fax Forward, your machine stores the received fax in the memory. The machine will then dial the fax number you have programmed and forward the fax message. aPress Menu, 2, 4, 1. Remote Fax Opt 1.Fwd/Page/Store bPress a or b to choose Fax Forward . Press OK. cEnter the forwarding number (up to 20 digits). Press OK. dPress a or b to choose Backup Print:On or Backup Print:Off . Press OK. Note • If you choose Backup Print:On , the machine will also print the fax at your machine so you will have a copy. This is the safety feature in case there is a power failure before the fax is forwarded or a problem at the receiving machine. • When you receive a color fax, your machine prints the color fax at your machine but does not send the fax to the fax forwarding number you programmed. ePress Stop/Exit . Remote fax options (Black & White only) 9
Chapter 9 56 Paging9 When you choose Paging, your machine dials the pager number you have programmed, and then dials your PIN (Personal identification Number). This activates your pager so you will know that you have a fax message in the memory. If you have set Paging, a backup copy of the received fax will automatically be printed at the machine. aPress Menu, 2, 4, 1 . Remote Fax Opt 1.Fwd/Page/Store bPress a or b to choose Paging. Press OK. cEnter your pager phone number followed by # # (up to 20 digits). Press OK. Do not include the area code if it is the same as that of your machine. For example, press: 1 8 0 0 5 5 5 1 2 3 4 # # . dDo one of the following: „ If your pager needs a PIN, enter the PIN, press #, press Redial/Pause , and then enter your fax number followed by # # . Press OK. For example, press: 1 2 3 4 5 # Redial/Pause 1 8 0 0 5 5 5 6 7 8 9 # # . „ If you do not need a PIN, press: Redial/Pause , and then enter your fax number followed by # # . Press OK. For example, press: Redial/Pause 1 8 0 0 5 5 5 6 7 8 9 # # ePress Stop/Exit . Note You cannot change a paging number or PIN remotely. Fax Storage9 If you choose Fax Storage, your machine stores the received fax in the memory. You will be able to retrieve fax messages from another location using the remote retrieval commands. If you have set Fax Storage, a backup copy will automatically be printed at the machine. aPress Menu, 2, 4, 1. Remote Fax Opt 1.Fwd/Page/Store bPress a or b to choose Fax Storage . Press OK. cPress Stop/Exit . Note Color faxes cannot be stored in the memory. When you receive a color fax your machine prints the color fax at your machine.