Brother Mfc 5490cn User Manual
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Specifications157 D Network (LAN)D 1See the Computer Requirements chart on page 155. 2If you require more advanced printer management, use the latest Brother BRAdmin Professional utility version that is available as a download from http://solutions.brother.com . LAN You can connect your machine to a network for Network Printing, Network Scanning, PC Fax Send, PC Fax Receive (Windows ® only) and Remote Setup 1. Also included is Brother BRAdmin Light2 Network Management software. Support for Windows ® 2000 Professional/XP/XP Professional x64 Edition/Windows Vista ® Mac OS® X 10.2.4 or greater Ethernet 10/100 BASE-TX Auto Negotiation Protocols TCP/IP for IPv4 ARP, RARP, BOOTP, DHCP, APIPA (Auto IP), NetBIOS/WINS, LPR/LPD, Custom Raw Port/Port9100, DNS Resolver, mDNS, FTP Server, TELNET, SNMPv1, TFTP, Scanner Port, LLTD responder, Web Services TCP/IP for IPv6 (Turned off as default) NDP, RA, LPR/LPD, Custom Raw Port/Port9100, mDNS, FTP Server, TELNET, SNMPv1, TFTP, Scanner Port, LLTD responder, Web Services
158 E This is a comprehensive list of features and terms that appear in Brother manuals. Availability of these features depends on the model you purchased. GlossaryE ADF (automatic document feeder)The document can be placed in the ADF and scanned one page at a time automatically. Auto Reduction Reduces the size of incoming faxes. Automatic Redial A feature that enables your machine to redial the last fax number after five minutes if the fax did not go through because the line was busy. Backup Print Your machine prints a copy of every fax that is received and stored in memory.This is a safety feature so you will not lose messages during a power failure. Beeper Volume Volume setting for the beep when you press a key or make an error. Brightness Changing the Brightness makes the whole image lighter or darker. Broadcasting The ability to send the same fax message to more than one location. Caller ID A service purchased from the telephone company that lets you see the number (or name) of the party calling you. CNG tones The special tones (beeps) sent by fax machines during automatic transmission to tell the receiving machine that a fax machine is calling. Coding method Method of coding the information contained in the document. All fax machines must use a minimum standard of Modified Huffman (MH). Your machine is capable of greater compression methods, Modified Read (MR), Modified Modified Read (MMR) and JPEG, if the receiving machine has the same capability. Communication error (Comm. Error) An error during fax sending or receiving, usually caused by line noise or static. Compatibility group The ability of one fax unit to communicate with another. Compatibility is assured between ITU-T Groups. Contrast Setting to compensate for dark or light documents, by making faxes or copies of dark documents lighter and light documents darker. Distinctive Ring A subscriber service purchased from the telephone company that gives you another telephone number on an existing telephone line. The Brother machine uses the new number to simulate a dedicated fax line. Dual Access Your machine can scan outgoing faxes or scheduled jobs into memory at the same time it is sending a fax from memory or receiving or printing an incoming fax. Easy Receive Enables your machine to respond to CNG tones if you interrupt a fax call by answering it.
Glossary159 E ECM (Error Correction Mode)Detects errors during fax transmission and resends the pages of the fax that had an error. Extension telephone A telephone using the same line as your fax but plugged into a separate wall jack. External telephone A telephone that is plugged into the EXT jack of your machine. F/T Ring Time The length of time that the Brother machine rings (when the Receive Mode setting is Fax/Tel) to notify you to pick up a voice call that it answered. Fax Journal Lists information about the last 200 incoming and outgoing faxes. TX means Transmit. RX means Receive. Fax Receive Code Press this code ( l 5 1 ) when you answer a fax call on an extension or external telephone. Fax tones The signals sent by sending and receiving fax machines while communicating information. Fax/Tel You can receive faxes and telephone calls. Do not use this mode if you are using a telephone answering device (TAD). Fine resolution Resolution is 203 × 196 dpi. It is used for small print and graphs. Gray scale The shades of gray available for copying, scanning and faxing photographs. Group number A combination of Speed Dial numbers that are stored in a Speed Dial location for Broadcasting. Help list A printout of the complete Menu table that you can use to program your machine when you do not have the Users Guide with you. Innobella™ Innobella™ is a range of genuine consumables offered by Brother. For best quality results Brother recommends Innobella™ Ink and Paper. Journal Period The pre-programmed time period between automatically printed Fax Journal Reports. You can print the Fax Journal on demand without interrupting the cycle. LCD (liquid crystal display) The display screen on the machine that shows interactive messages during On-Screen Programming and shows the date and time when the machine is idle. Manual fax When you lift the handset of your external telephone or press Hook you can hear the receiving fax machine answer before you press Black Start or Color Start to begin sending. Menu mode Programming mode for changing your machines settings. OCR (optical character recognition) The bundled ScanSoft™ PaperPort™ 11SE with OCR or Presto! ®PageManager® software application converts an image of text to text you can edit. One Touch Keys on the machine’s control panel where you can store numbers for easy dialing. You can store a second number on each key if you hold down Shift as you press the One Touch key.
160 Out of Paper ReceptionReceives faxes into the machines memory when the machine is out of paper. Overseas Mode Makes temporary changes to the fax tones to accommodate noise and static on overseas telephone lines. Pause Allows you to place a 3.5 second delay in the dialing sequence while you are dialing using the dial pad or you are storing Speed Dial numbers. Press Redial/Pause as many times as needed for longer pauses. Photo resolution (B&W only) A resolution setting that uses varying shades of gray for the best representation of photographs. PhotoCapture Center ® Allows you to print digital photos from your digital camera at high resolution for photo quality printing. PictBridge Allows you to print photos directly from your digital camera at high resolution for photo quality printing. Pulse (Canada only) A form of rotary dialing on a telephone line. Quick Dial List A listing of names and numbers stored in Speed Dial memory, in numerical order. Real Time Transmission When memory is full, you can send faxes in real time. Remaining jobs You can check which jobs are waiting in memory and cancel jobs individually. Resolution The number of vertical and horizontal lines per inch. See: Standard, Fine, Super Fine and Photo. Ring Delay The number of rings before the machine answers in Fax Only and Fax/Tel mode. Ring Volume Volume setting for the machines ring. Scan to Media You can scan a black & white or color document into a memory card or USB Flash memory drive. Black & white images can be in TIFF or PDF file format and color images can be in PDF or JPEG file format. Scanning The process of sending an electronic image of a paper document into your computer. Search An electronic, numerical or alphabetical listing of stored Speed Dial and Group numbers. Speed Dial A pre-programmed number for easy dialing. You must press ( Phone Book ), #, and the two digit code, and Black Start or Color Start to start the dialing process. Standard resolution 203 × 97 dpi. It is used for regular size text and quickest transmission. Station ID The stored information that appears on the top of faxed pages. It includes the senders name and fax number. Super Fine resolution (B&W only) 392 × 203 dpi. Best for very small print and line art. TAD (telephone answering device) You can connect an external device or answering machine to the EXT. jack of your machine.
Glossary161 E Telephone Answer Code (For Fax/Tel mode only)When the machine answers a voice call, it pseudo/double-rings. You can pick up at an extension telephone by pressing this code ( # 5 1 ). Temporary settings You can choose certain options for each fax transmission and copy without changing the default settings. Tone A form of dialing on the telephone line used for Touch Tone telephones. Transmission The process of sending faxes over the telephone lines from your machine to the receiving fax machine. Transmission Verification Report A listing for the last fax sent, that shows its date, time and number. User Settings A printed report that shows the current settings of the machine.
Index 162 F A Access codes, storing and dialing ............ 54 Accessories and supplies .......................... ii ADF (automatic document feeder) .... 17, 28 Answering machine (TAD) ....................... 45 connecting ............................................. 46 Apple® Macintosh® See Software Users Guide on the CD-ROM. .................................................. Automatic fax receive ............................................. 35 Easy Receive ..................................... 38 B Broadcasting ............................................ 29 setting up Groups for ............................ 53 Brother accessories and supplies ........................ ii Brother numbers ...................................... i Customer Service .................................... i FAQs (frequently asked questions) .......... i product support ........................................ i service centers (Canada) ......................... i service centers (USA) .............................. i warranties .................................... iii, iv, vi C Caller ID ................................................... 44 print list .................................................. 44 view list ................................................. 44 Canceling Fax Forwarding .............................. 58, 60 Fax Preview .......................................... 58 Fax Storage .......................................... 58 jobs awaiting redial ............................... 33 Paging ............................................ 58, 60 PC Fax Receive .................................... 58 Cleaning paper pick-up roller ............................. 126 print head ............................................ 126 printer platen ....................................... 125 scanner ............................................... 125 Connecting external TAD ......................................... 45 external telephone ................................ 48 two-line external TAD or telephone ....... 47 Consumable items ................................. 156 Control panel overview .............................. 6 ControlCenter See Software Users Guide on the CD-ROM. .................................................. Copy brightness ............................................. 73 contrast ................................................. 73 enlarge/reduce ..................................... 70 enter Copy mode .................................. 68 keys ...................................................... 69 multiple ................................................. 68 N in 1 (page layout) .............................. 71 options key paper size .......................................... 74 paper type ......................................... 74 paper .................................................... 74 single .................................................... 68 sort ....................................................... 72 temporary settings ................................ 69 using ADF ............................................. 17 using scanner glass .............................. 18 Custom Ringing ....................................... 42 Custom telephone features on a single line ......................................................... 110 D Data Ident-A-Call ..................................... 42 Dialing a pause ................................................. 51 access codes and credit card numbers ............................................... 54 Groups .................................................. 29 manual .................................................. 50 One Touch ............................................ 50 Speed Dial ............................................ 50 Direct printing from a non-PictBridge camera .............. 89 from a PictBridge camera ..................... 87 Distinctive Ring ........................................ 42 setting ring pattern ................................ 43 turning off ............................................. 43 Dual Access ............................................ 32
163 F E Easy Receive ........................................... 38 Envelopes ................................... 10, 15, 16 Error messages on LCD ........................ 113 B&W Print Only ................................... 113 Cannot Detect ..................................... 114 Cannot Print ........................................ 114 Clean Unable ...................................... 114 Comm. Error ....................................... 114 Init. Unable .......................................... 115 Ink Low ............................................... 115 No Cartridge ....................................... 115 No Paper Fed ..................................... 116 Not Registered ............................. 50, 116 Out of Memory ............................. 32, 116 Print Unable ........................................ 116 Replace Ink ......................................... 114 Scan Unable ....................................... 116 Extension telephone, using ...................... 49 External telephone, connecting ................ 48 F Fax codes changing ........................................ 49, 59 Fax Receive Code ......................... 38, 48 Remote Access Code ........................... 59 Remote Activation Code ....................... 48 Remote Deactivation Code ............ 48, 49 Telephone Answer Code ............... 48, 49 Fax Forwarding changing remotely ......................... 60, 61 programming a number ........................ 55 Fax Storage ............................................. 56 printing from memory ............................ 39 turning off .............................................. 58 turning on .............................................. 56 Fax, from PC See Software Users Guide on the CD-ROM. .................................................. Fax, stand-alone receiving ............................................... 35 at end of conversation ................ 37, 39 difficulties ................................ 106, 108 Easy Receive ..................................... 38 F/T Ring Time, setting ....................... 38 Fax Forwarding .................................. 60 from extension telephone ........... 48, 49 into PC .............................................. 57 Paging ............................................... 56 printing from memory ........................ 39 Receive Mode, choosing ................... 35 reducing to fit on paper ..................... 39 retrieving from a remote site ....... 60, 61 Ring Delay, setting ............................ 38 telephone line interference .............. 112 sending ........................................... 28, 64 at end of conversation ....................... 34 Broadcasting ..................................... 29 canceling from memory ..................... 33 color fax ............................................. 29 contrast ............................................. 31 delayed batch transmission ............... 33 delayed fax ........................................ 33 enter Fax mode ................................. 28 from ADF ........................................... 28 from memory (Dual Access) .............. 32 from scanner glass ............................ 28 manual .............................................. 34 overseas ............................................ 32 Real Time Transmission ................... 32 Resolution ......................................... 31 telephone line interference .............. 112 Fax/Tel mode answering at extension telephones ...................................... 48, 49 Fax Receive Code .......................... 48, 49 Ring Delay ............................................ 38 Telephone Answer Code ................ 48, 49 FCC notices ........................................... 100 G Gray scale ..................................... 147, 152 Groups for Broadcasting ......................... 53 H Help LCD messages ................................... 131 using menu keys ............................. 131 Menu Table ................................ 131, 133 Hook key, using ......................................... 6
164 I Ident-A-Call .............................................. 42 Ident-A-Ring ............................................. 42 Ink cartridges checking ink volume ............................ 128 ink dot counter .................................... 121 replacing ............................................. 121 Innobella™ ............................................. 156 J Jacks convert to RJ11 jacktriplex adapter .................................... 46 EXT external telephone ............................. 45 TAD (answering machine) ................. 45 Jams document ............................................ 118 paper ................................................... 119 L LCD (liquid crystal display) .................... 131 Contrast ................................................ 23 M Macintosh® See Software Users Guide on the CD-ROM. .................................................. Maintenance, routine ............................. 121 replacing ink cartridges ....................... 121 Manual dialing .................................................... 50 receive .................................................. 35 transmission .......................................... 34 Memory Storage .................................... 131 Menu Table ............................................ 131 Mode, entering Copy ...................................................... 68 Fax ........................................................ 28 PhotoCapture .......................................... 6 Scan ........................................................ 6 Multi-line connections (PBX) .................... 47 N Network PrintingSee Network Users Guide on the CD-ROM. .............................................. Scanning See Software Users Guide on the CD-ROM. .............................................. Non-Brother cordless telephone .............. 49 O One Touch Dial changing ............................................... 52 setting up .............................................. 51 using ..................................................... 50 Out of Memory message ...........32, 34, 116 P Packing the machine ............................. 129 Paging ..................................................... 56 Paper ............................................... 13, 146 capacity ................................................ 16 document size ...................................... 28 loading .................................................... 8 size ................................................. 15, 21 size of document .................................. 17 type ................................................. 15, 21 PaperPort™ 11SE with OCR See Software Users Guide on the CD-ROM and Help in the PaperPort™ 11SE application to access How-to-Guides. ........................................ Personalized Ring ................................... 42 PhotoCapture Center® DPOF printing ....................................... 81 from PC See Software Users Guide on the CD-ROM. .............................................. Memory Stick Pro™ ............................. 76 Memory Stick® ..................................... 76 Print Date ............................................. 84 Print settings Paper type & size .............................. 82 Print quality ....................................... 82 True2Life® ......................................... 83 SecureDigital ........................................ 76 specifications ...................................... 150 xD-Picture Card™ ................................ 76
165 F PhotoCapture Center™Scan to Media ....................................... 84 PictBridge DPOF Printing ....................................... 88 Power failure .......................................... 131 Print area ....................................................... 12 difficulties ................................... 106, 108 drivers ................................................. 153 fax from memory ................................... 39 images .................................................. 80 improving quality ........................ 126, 127 paper jams .......................................... 119 reports ................................................... 63 resolution ............................................ 153 specifications ...................................... 153 Printing images .................................................. 80 on small paper ...................................... 11 See Software User’s Guide on the CD-ROM. .................................................. Programming your machine ................... 131 Q Quick Dial ................................................. 51 Access codes and credit card numbers ................................................ 54 Broadcasting ......................................... 29 using Groups ..................................... 29 Group dial changing ............................................ 52 setting up Groups for Broadcasting ... 53 One Touch Dial changing ............................................ 52 setting up ........................................... 51 using .................................................. 50 Search .................................................. 50 Speed Dial changing ............................................ 52 setting up ........................................... 52 using .................................................. 50 R Receive Mode ......................................... 35 External TAD ........................................ 35 Fax Only ............................................... 35 Fax/Tel ................................................. 35 Manual ................................................. 35 Redial/Pause ........................................... 51 Reducing copies ................................................... 70 incoming faxes ..................................... 39 Remote Retrieval ..................................... 59 access code ......................................... 59 commands ............................................ 60 getting your faxes ................................. 61 Reports .................................................... 62 Caller ID List ......................................... 44 Fax Journal .......................................... 63 Journal Period ................................... 62 Help List ............................................... 63 how to print ........................................... 63 Quick Dial List ...................................... 63 Transmission Verification ............... 62, 63 User Settings ........................................ 63 Resolution copy .................................................... 149 fax ...................................................... 147 print .................................................... 153 scan .................................................... 152 setting for next fax ................................ 31 Ring Delay, setting .................................. 38 RingMaster .............................................. 42
166 S Safety Instructions ............................ 95, 99 Scanner glass cleaning ............................................... 125 using ..................................................... 18 Scanning See Software Users Guide on the CD-ROM. .................................................. Serial Number how to find ............... See inside front cover Shipping the machine ............................ 129 SimpleBiz Fax & Alternative Number Ringing ..................................................... 42 Sleep Mode .............................................. 23 Smart Ring ............................................... 42 Speed Dial changing ............................................... 52 setting up .............................................. 52 using ..................................................... 50 T TAD (telephone answering device), external ....................................... 35, 45, 47 connecting ...................................... 45, 46 receive mode ........................................ 35 recording OGM ..................................... 46 with two-line jack ................................... 47 Teen Ring ................................................ 42 Telephone line connections ........................................... 46 difficulties ............................................ 108 interference ......................................... 112 multi-line (PBX) ..................................... 47 roll over lines ......................................... 46 two-line telephone system .................... 46 Temporary copy settings .......................... 69 Text, entering ......................................... 143 special characters ............................... 143 Transparencies ......................... 13, 16, 146 Troubleshooting ..................................... 106 checking ink volume ............................ 128 document jam ..................................... 118 error messages on LCD ...................... 113 if you are having difficulty .................... 118 copying ............................................. 110 incoming calls .................................. 110 Network ............................................ 112 PhotoCapture Center ® .................... 111 printing ............................................ 106 printing received faxes .................... 108 receiving faxes ................................ 109 scanning .......................................... 110 sending faxes .................................. 109 software ........................................... 111 telephone line or connections ......... 108 paper jam ........................................... 119 print quality ................................. 126, 127 Two-line telephone system ...................... 46 TX Lock turning on/off ........................................ 25 V Voice Mail ................................................ 41 Volume, setting beeper .................................................. 22 ring ....................................................... 22 speaker ................................................. 22 W Warranties ................................................. iii Canada ................................................... vi Notice-Disclaimer ................................... iii USA ........................................................ iv Windows® See Software Users Guide on the CD-ROM. .................................................. World Wide Web .........................................i