Brother Mfc 5490cn User Manual
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ix 7 Telephone Services and External devices 40 Voice Operations ................................................................................................. 40Tone or pulse (Canada only) ......................................................................... 40 Fax/Tel mode when the power key is on ....................................................... 40 Fax/Tel mode when the power key is off ....................................................... 40 Telephone services.............................................................................................. 41 Voice Mail ...................................................................................................... 41 Distinctive Ring .............................................................................................. 42 Caller ID......................................................................................................... 44 Connecting an external TAD (telephone answering device)................................ 45 Connections................................................................................................... 46 Recording an outgoing message (OGM) on an external TAD ....................... 46 Special line considerations ............................................................................ 46 Multi-line connections (PBX) ......................................................................... 47 External and extension telephones...................................................................... 48 Connecting an external or extension telephone ............................................ 48 Using external and extension telephones...................................................... 48 Using a non-Brother cordless external telephone ......................................... 49 Using remote codes....................................................................................... 49 8 Dialing and storing numbers 50 How to Dial .......................................................................................................... 50Manual dialing ............................................................................................... 50 One Touch Dialing ......................................................................................... 50 Speed Dialing ................................................................................................ 50 Search ........................................................................................................... 50 Fax Redial ..................................................................................................... 51 Storing numbers .................................................................................................. 51 Storing a pause ............................................................................................. 51 Storing One Touch Dial numbers .................................................................. 51 Storing Speed Dial numbers.......................................................................... 52 Changing One Touch or Speed Dial names or numbers............................... 52 Setting up groups for broadcasting................................................................ 53 Dialing Access codes and credit card numbers............................................. 54 9 Remote fax options (Black & White only) 55 Fax Forwarding .................................................................................................... 55 Paging ................................................................................................................. 56 Fax Storage ......................................................................................................... 56 PC Fax Receive ................................................................................................... 57Changing the destination PC ......................................................................... 57 Turning off Remote Fax Options.......................................................................... 58 Changing Remote Fax Options ........................................................................... 58 Remote Retrieval ................................................................................................. 59 Setting a Remote Access Code..................................................................... 59 Using your Remote Access Code.................................................................. 59 Remote Fax commands ................................................................................ 60 Retrieving fax messages ............................................................................... 61 Changing your Fax Forwarding number ........................................................ 61
x 10 Printing Reports 62 Fax reports........................................................................................................... 62Transmission Verification Report................................................................... 62 Fax Journal (activity report) ........................................................................... 62 Reports ................................................................................................................ 63 How to print a report ...................................................................................... 63 11 Polling 64 Polling overview ................................................................................................... 64 Polling receive ..................................................................................................... 64Setup to receive polling ................................................................................. 64 Sequential polling (Black & White only) ......................................................... 64 Polled transmit (Black & White only).................................................................... 65 Set up for polled transmit............................................................................... 65 Section III Copy 12 Making copies 68 How to copy ......................................................................................................... 68Entering Copy mode ...................................................................................... 68 Making a single copy ..................................................................................... 68 Making multiple copies .................................................................................. 68 Stop copying .................................................................................................. 68 Copy keys ............................................................................................................ 69 Changing copy quality ................................................................................... 69 Enlarging or reducing the image copied ........................................................ 70 Copy options.................................................................................................. 71 Paper Options................................................................................................ 74 Section IV Walk-up Photo Printing 13 PhotoCapture Center®: Printing photos from a memory card or USB Flash memory drive 76 PhotoCapture Center® Operations ...................................................................... 76 Printing from a memory card or USB Flash memory drive without a PC....... 76 Scanning to a memory card or USB Flash memory drive without a PC ........ 76 Using PhotoCapture Center ® from your computer ........................................ 76 Using a memory card or USB Flash memory drive ....................................... 76 Memory cards or a USB Flash memory drive folder structure ....................... 77 Getting started ..................................................................................................... 78 How to print from a memory card or USB Flash memory drive ........................... 79 Print Index (Thumbnails) ............................................................................... 79 Printing Images.............................................................................................. 80 DPOF printing ................................................................................................ 81
xi PhotoCapture Center® print settings ................................................................... 82 Print quality .................................................................................................... 82 Paper Options................................................................................................ 82 Adjusting Color Enhancement ....................................................................... 83 Cropping ........................................................................................................ 83 Borderless printing......................................................................................... 84 Print Date....................................................................................................... 84 Scan to a memory card or USB Flash memory drive .......................................... 84 Changing the image quality ........................................................................... 85 Changing the black & white file format .......................................................... 85 Changing the color file format........................................................................ 85 Understanding the Error Messages ..................................................................... 86 14 Printing photos from a camera 87 Printing photos directly from a PictBridge camera ............................................... 87 PictBridge requirements ................................................................................ 87 Setting your digital camera ............................................................................ 87 Printing Images.............................................................................................. 88 DPOF printing ................................................................................................ 88 Printing photos directly from a digital camera (without PictBridge)...................... 89 Printing Images.............................................................................................. 89 Understanding the Error Messages ..................................................................... 90 Section V Software 15 Software and Network features 92 Section VI Appendixes A Safety and Legal 94 Choosing a location ............................................................................................. 94 To use the machine safely................................................................................... 95 Important safety instructions.......................................................................... 99 Standard telephone and FCC Notices (These notices are in effect on models sold and used in the United States only.) ................................... 100 Federal Communications Commission (FCC) Declaration of Conformity (USA only) ............................................................................................... 102 Industry Canada Compliance Statement (Canada only) ............................. 103 LAN connection ........................................................................................... 103 International ENERGY STAR ® Compliance Statement .............................. 103 Legal limitations for copying .............................................................................. 104 Trademarks........................................................................................................ 105
xii B Troubleshooting and Routine Maintenance 106 Troubleshooting ................................................................................................. 106If you are having difficulty with your machine .............................................. 106 Dial Tone .................................................................................................... 112 Telephone line interference ......................................................................... 112 Error and maintenance messages ..................................................................... 113 Transferring your faxes or Fax Journal report ............................................. 117 Document jam ............................................................................................. 118 Printer jam or paper jam .............................................................................. 119 Routine maintenance ......................................................................................... 121 Replacing the ink cartridges ........................................................................ 121 Cleaning the outside of the machine ........................................................... 124 Cleaning the scanner................................................................................... 125 Cleaning the machine printer platen ............................................................ 125 Cleaning the paper pick-up roller ................................................................. 126 Cleaning the print head ............................................................................... 126 Checking the print quality ............................................................................ 127 Checking the print alignment ....................................................................... 128 Checking the ink volume ............................................................................. 128 Machine Information .......................................................................................... 128 Checking the serial number ......................................................................... 128 Packing and shipping the machine .................................................................... 129 C Menu and Features 131 On-screen programming .................................................................................... 131 Menu table ................................................................................................... 131 Memory storage ........................................................................................... 131 Menu keys ......................................................................................................... 131 Menu Table ........................................................................................................ 133 Entering Text ..................................................................................................... 143 D Specifications 144 General .............................................................................................................. 144 Print media......................................................................................................... 146 Fax ..................................................................................................................... 147 Copy .................................................................................................................. 149 PhotoCapture Center ®....................................................................................... 150 PictBridge .......................................................................................................... 151 Scanner ............................................................................................................. 152 Printer ................................................................................................................ 153 Interfaces ........................................................................................................... 154 Computer requirements ..................................................................................... 155 Consumable items ............................................................................................. 156 Network (LAN) ................................................................................................... 157 E Glossary 158 FIndex 162
Section I GeneralI General Information2 Loading paper and documents8 General setup20 Security features24
2 1 Using the documentation 1 Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine. Symbols and conventions used in the documentation1 The following symbols and conventions are used throughout the documentation. Accessing the Software and Network User’s Guide 1 This User’s Guide does not contain all the information about the machine such as how to use Printer, Scanner and PC Fax and Network. When you are ready to learn detailed information about these operations, read the Software User’s Guide and Network User’s Guide that are on the CD-ROM. Viewing Documentation1 Viewing Documentation (For Windows ®)1 To view the documentation, from the Start menu, point to Brother, MFC-XXXX (where XXXX is your model name) from the programs group, and then choose User’s Guides in HTML format . If you have not installed the software, you can find the documentation by following the instructions below: aTurn on your PC. Insert the Brother CD-ROM into your CD-ROM drive. bIf the model name screen appears, click your model name. General Information1 Bold Bold typeface identifies specific keys on the machine’s control panel. Italics Italicized typeface emphasizes an important point or refers you to a related topic. Courier NewText in Courier New font identifies messages on the LCD of the machine. Warnings tell you what to do to prevent possible personal injury. Cautions specify procedures you must follow or avoid to prevent possible damage to the machine or other objects. Electrical Hazard icons alert you to possible electrical shock. Notes tell you how you should respond to a situation that may arise or give tips about how the operation works with other features. Improper Setup icons alert you to devices and operations that are not compatible with the machine.
General Information3 1 cIf the language screen appears, click your language. The CD-ROM Main Menu will appear. Note If this window does not appear, use Windows ® Explorer to run the start.exe program from the root directory of the Brother CD-ROM. dClick Documentation . eClick the documentation you want to read. „ HTML documents : Software User’s Guide and Network User’s Guide in HTML format. This format is recommended for viewing on your computer. „ PDF documents : User’s Guide for stand-alone operations, Software User’s Guide and Network User’s Guide in PDF format. This format is recommended for printing the manuals. Click to go to the Brother Solution Center, where you can view or download the PDF documents. (Internet access and PDF Reader software are required.) How to find Scanning instructions1 There are several ways you can scan documents. You can find the instructions as follows: Software User’s Guide „ Scanning (For Windows ® 2000 Professional/Windows ® XP and Windows Vista ®) „ ControlCenter3 (For Windows ® 2000 Professional/Windows ® XP and Windows Vista ®) „ Network Scanning ScanSoft™ PaperPort™ 11SE with OCR How-to-Guides „ The complete ScanSoft™ PaperPort™ 11SE with OCR How-to-Guides can be viewed from the Help selection in the ScanSoft™ PaperPort™ 11SE application.
Chapter 1 4 Viewing Documentation (For Macintosh ®)1 aTurn on your Macintosh®. Insert the Brother CD-ROM into your CD-ROM drive. The following window will appear. bDouble-click the Documentation icon. cDouble-click your language folder. dDouble-click the top.html file to view the Software User’s Guide and Network User’s Guide in HTML format. eClick the documentation you want to read. „ Software User’s Guide „ Network User’s Guide How to find Scanning instructions1 There are several ways you can scan documents. You can find the instructions as follows: Software User’s Guide „ Scanning (For Mac OS ® X 10.2.4 or greater) „ ControlCenter2 (For Mac OS ® X 10.2.4 or greater) „ Network Scanning (For Mac OS ® X 10.2.4 or greater) Presto! ® PageManager® User’s Guide „ The complete Presto! ® PageManager® User’s Guide can be viewed from the Help selection in the Presto! ® PageManager® application.
General Information5 1 Accessing Brother Support (For Windows ®)1 You can find all the contacts you will need, such as Web support (Brother Solutions Center), Customer Service and Brother Authorized Service Centers in Brother numbers on page i and on the Brother CD-ROM. „ Click Brother Support on the main menu. The following screen will appear: „ To access our web site (www.brother.com ), click Brother Home Page . „ To view all Brother Numbers, including Customer Service numbers for the USA and Canada, click Support Information . „ To access the USA Brother online shopping mall (www.brothermall.com ) for additional product and services information, click Brother Mall.com . „ To access Canada’s Brother online shopping mall (www.brother.ca ) for additional product and services information, click Shop Online (Canada) . „ For the latest news and product support information (http://solutions.brother.com ), click Brother Solutions Center .„ To visit our web site for original/genuine Brother supplies (http://www.brother.com/original/ ), click Supplies Information . „ To access the Brother CreativeCenter (http://www.brother.com/creativecenter/ ) for FREE photo projects and printable downloads, click Brother CreativeCenter . „ To return to the main page, click Back or if you have finished, click Exit.
Chapter 1 6 Control panel overview1 1 Fax and telephone keys: „Redial/Pause Redials the last number called. It also inserts a pause when programming quick dial numbers. „ Hook Press before dialing if you want to make sure a fax machine will answer, and then press Black Start or Color Start . Also, press this key after picking up the handset of an external telephone during the F/T pseudo/double-ring. „ Resolution Lets you temporarily change the resolution when sending a fax. 2 Copy keys (temporary settings): „Enlarge/Reduce Lets you temporarily enlarge or reduce copies depending on the ratio you choose. „ Quality Lets you temporarily change the quality setting. „ Options Lets you temporarily change multiple copy settings when in copy mode. 3 Dial Pad Use these keys to dial telephone and fax numbers and as a keyboard for entering information into the machine. (Canada only) The # key lets you temporarily switch the dialing mode during a telephone call from Pulse to Tone. 4 Mode keys: „ Fax Lets you access Fax mode. „ Scan Lets you access Scan mode. „ Copy Lets you access Copy mode. „ Photo Capture Lets you access PhotoCapture Center ® mode. 12/10 11:53 Res:Standar 234 1 1011