Brother MFC 5460CN User Manual

Sending a fax35
5
Delayed Faxing
(Black & White only)5
During the day you can store up to 50 faxes 
in the memory to be sent within 24-hours. 
These faxes will be sent at the time of day you 
enter in step
d.
aMake sure you are in Fax mode  .
bLoad your document.
cPress  Menu, 2, 2 , 3. 
Setup Send
3.Delayed Fax
dDo one of the following:
„ Press  OK to accept the displayed 
time.
„ Enter the time you want the fax to be 
sent (in 24-hour format).
(For example, enter 19:45 for 
7:45 PM.)
Press  OK.
Note...

Chapter 5
36
Sending a fax manually5
Manual transmission lets you hear the 
dialing, ringing and fax-receiving tones while 
sending a fax.
aMake sure you are in Fax mode .
bLoad your document.
cPick up the handset of an external 
phone or press  Hook and listen for a dial 
tone.
dDial the fax number you want to call.
eWhen you hear the fax tone, press 
Black  Start  or Color  Start .
„ If you are using the scanner glass 
press  1 to send a fax.
fIf you picked up the handset of an 
external phone replace...

37
6
6
Receive modes6
You must choose a receive mode depending on the external devices and telephone subscriber 
services you have on your line.
Choosing the Receive Mode6
The diagram below will help you choose the correct mode.
For more detailed information on the receive modes see Using receive modeson page 38.
 
To choose or change your Receive Mode.
aPress Menu, 0, 1 .
bPress  a or  b to choose  Fax Only, 
Fax/Tel , External TAD  or Manual .
Press  OK.
cPress  Stop/Exit . The LCD will display the...

Chapter 6
38
Using receive modes6
Some receive modes answer automatically 
( Fax Only  and Fax/Tel ). You may want to 
change the ring delay before using these 
modes. (See  Ring Delayon page 38.)
Fax only6
Fax only mode will automatically answer 
every call. If the call is a fax your machine will 
receive it.
Fax/Tel6
Fax/Tel mode helps you automatically 
manage incoming calls, by recognizing 
whether they are fax or voice calls and 
handling them in one of the following ways:
„ Faxes will be...

Receiving a Fax39
6
F/T Ring Time 
(Fax/Tel mode only)6
If you set the Receive Mode to 
Fax/Tel, you 
need to decide how long the machine will 
signal you with its special pseudo/double-ring 
when you have a voice call. If its a fax call, 
the machine receives the fax.
This pseudo/double-ring happens after the 
initial ringing from the phone company. Only 
the machine rings and no other phones on the 
same line will ring with the special 
pseudo/double-ring. However, you can still 
answer the call on...

Chapter 6
40
Additional receiving 
operations
6
Printing a reduced incoming 
fax6
If you choose  On, the machine automatically 
reduces each page of an incoming fax to fit on 
one page of A4, Letter or Legal size paper.
The machine calculates the reduction ratio by 
using the page size of the fax and your Paper 
Size setting ( Menu, 1, 3 ).
aMake sure you are in Fax mode  .
bPress  Menu, 2, 1,  5.  
Setup Receive
5.Auto Reduction
cUse  a or  b to choose  On or  Off .
Press  OK.
dPress  Stop/Exit ....

41
7
7
Voice Operations7
Voice calls can be made either with an 
extension or external telephone.
Tone or pulse
(Canada only)7
If you are using an external phone and have 
a pulse dialing service, but need to send tone 
signals (for example, for telephone banking), 
follow the instructions below. If you have 
Touch Tone service, you will not need this 
feature to send tone signals.
aLift the handset of the external phone.
bPress # on the control panel of your 
machine. Any digits dialed after this will...

Chapter 7
42
Telephone services7
Your machine supports the Caller ID and 
Distinctive Ring subscriber telephone 
services that some telephone companies 
offer.
Features like Voice Mail, Call Waiting, Call 
Waiting/Caller ID, RingMaster, answering 
services, alarm systems or other custom 
features on one phone line may affect the 
way your machine works. If you have Voice 
Mail on your phone line, please read the 
following carefully.
Distinctive Ring7
Brother uses the term ‘Distinctive Ring’ but...

Telephone Services and External devices43
7
Before you choose the ring pattern to 
register
7
You can only register one Distinctive Ring 
pattern with the machine. Some ring patterns 
cannot be registered. The ring patterns below 
are supported by your Brother machine. 
Register the one your telephone company 
gives you.
Note
If the ring pattern you received is not on 
this chart, please call your telephone 
company and ask for one that is 
shown .
 
„The machine will only answer calls to its...

Chapter 7
44
Caller ID7
The Caller ID feature lets you use the Caller 
ID subscriber service offered by many local 
telephone companies. Call your telephone 
company for details. This service shows the 
telephone number, or name if it is available, 
of your caller as the line rings.
After a few rings, the LCD shows the 
telephone number of your caller (and name, if 
available). Once you pick up the external 
phones handset, the Caller ID information 
disappears from the LCD, but the call 
information...