Brother MFC 5460CN User Manual
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Sending a fax35 5 Delayed Faxing (Black & White only)5 During the day you can store up to 50 faxes in the memory to be sent within 24-hours. These faxes will be sent at the time of day you enter in step d. aMake sure you are in Fax mode . bLoad your document. cPress Menu, 2, 2 , 3. Setup Send 3.Delayed Fax dDo one of the following: „ Press OK to accept the displayed time. „ Enter the time you want the fax to be sent (in 24-hour format). (For example, enter 19:45 for 7:45 PM.) Press OK. Note The number of pages you can scan into the memory depends on the amount of data that is printed on each page. Delayed Batch Transmission (Black & White only)5 Before sending the delayed faxes, your machine will help you economize by sorting all the faxes in the memory by destination and scheduled time. All delayed faxes that are scheduled to be sent at the same time to the same fax number will be sent as one fax to save transmission time. aMake sure you are in Fax mode . bPress Menu, 2, 2 , 4. cPress a or b to choose On (or Off ). Press OK. dPress Stop/Exit . Checking and canceling waiting jobs5 You can check which jobs are still waiting in the memory to be sent and cancel a job. (If there are no jobs, the LCD shows No Jobs Waiting .) aPress Menu, 2, 6 . Any waiting jobs appear on the LCD. bPress a or b to scroll through the jobs and choose the job you want to cancel. Press OK. cDo one of the following: „ Press 1 to cancel it. „ Press 2 to exit without canceling. dWhen you have finished, press Stop/Exit .
Chapter 5 36 Sending a fax manually5 Manual transmission lets you hear the dialing, ringing and fax-receiving tones while sending a fax. aMake sure you are in Fax mode . bLoad your document. cPick up the handset of an external phone or press Hook and listen for a dial tone. dDial the fax number you want to call. eWhen you hear the fax tone, press Black Start or Color Start . „ If you are using the scanner glass press 1 to send a fax. fIf you picked up the handset of an external phone replace it. Sending a fax at the end of a conversation5 At the end of a conversation you can send a fax to the other party before you both hang up. aAsk the other party to wait for fax tones (beeps) and then to press the Start or Send key before hanging up. bMake sure you are in Fax mode . cLoad your document. dPress Black Start or Color Start . „ If you are using the scanner glass press 1 to send a fax. 1.Send 2.Receive eReplace the handset of an external phone. Out of Memory message5 If you get an Out of Memory message while scanning the first page of a fax, press Stop/Exit to cancel the fax. If you get an Out of Memory message while scanning a subsequent page, you will have the option to press Black Start to send the pages scanned so far, or to press Stop/Exit to cancel the operation Note If you get an Out of Memory message while faxing and you do not want to delete your stored faxes to clear the memory, you can send the fax in real time. (See Real time transmission on page 34.)
37 6 6 Receive modes6 You must choose a receive mode depending on the external devices and telephone subscriber services you have on your line. Choosing the Receive Mode6 The diagram below will help you choose the correct mode. For more detailed information on the receive modes see Using receive modeson page 38. To choose or change your Receive Mode. aPress Menu, 0, 1 . bPress a or b to choose Fax Only, Fax/Tel , External TAD or Manual . Press OK. cPress Stop/Exit . The LCD will display the current receive mode. 1 Current receive mode Fax : Fax Only 2 Fax resolution Receiving a Fax6 Do you use a Distinctive Ring subscriber service? Ye s Ye s See Distinctive Ring. Fax Only No Ye s No No No Ye s Manual Ye sExternal TADNoFax/Tel Are you connecting an external telephone or external TAD (telephone answering device) to the machine? Do you want the machine to answer fax and telephone calls automatically?Are you using the voice message function of your external TAD (telephone answering device)? Do you want to use the machine for fax only? 12/10 11:53 Fax 12/10 11:53 Fax Res:Standard 1 2
Chapter 6 38 Using receive modes6 Some receive modes answer automatically ( Fax Only and Fax/Tel ). You may want to change the ring delay before using these modes. (See Ring Delayon page 38.) Fax only6 Fax only mode will automatically answer every call. If the call is a fax your machine will receive it. Fax/Tel6 Fax/Tel mode helps you automatically manage incoming calls, by recognizing whether they are fax or voice calls and handling them in one of the following ways: „ Faxes will be automatically received. „ Voice calls will start the F/T ring to tell you to pick up the line. The F/T ring is a fast double ring made by your machine. Also see F/T Ring Time (Fax/Tel mode only) on page 39 and Ring Delay on page 38. Manual6 Manual mode turns off all automatic answering functions unless you are using the Distinctive Ring feature. To receive a fax in manual mode press Black Start or Color Start when you hear fax tones (short repeating beeps). You can also use the Easy Receive feature to receive faxes by lifting a handset on the same line as the machine. Also see Easy Receive on page 39. External TAD6 External TAD mode lets an external answering device manage your incoming calls. Incoming calls will be handled in one of the following ways: „ Faxes will be automatically received. „ Voice callers can record a message on the external TAD. For more information see Connecting an external TAD (telephone answering device) on page 45. Receive mode settings6 Ring Delay6 The Ring Delay sets the number of times the machine rings before it answers in Fax Only or Fax/Tel mode. If you have external or extension phones on the same line as the machine or subscribe to the telephone company’s Distinctive Ring service, choose the maximum number of rings. (See Using external and extension telephones on page 48 and Easy Receive on page 39.) aPress Menu, 2, 1, 1 . bPress a or b to choose how many times the line rings before the machine answers ( 00-04 ). Press OK. If you choose 00, the line will not ring at all. cPress Stop/Exit .
Receiving a Fax39 6 F/T Ring Time (Fax/Tel mode only)6 If you set the Receive Mode to Fax/Tel, you need to decide how long the machine will signal you with its special pseudo/double-ring when you have a voice call. If its a fax call, the machine receives the fax. This pseudo/double-ring happens after the initial ringing from the phone company. Only the machine rings and no other phones on the same line will ring with the special pseudo/double-ring. However, you can still answer the call on any telephone. aPress Menu, 2, 1 , 2. bPress a or b to choose how long the machine will ring to alert you that you have a voice call (20, 30, 40 or 70 seconds). Press OK. cPress Stop/Exit . Note Even if the caller hangs up during the pseudo/double-ringing, the machine will continue to ring for the set time. Easy Receive6 If Easy Receive is On:6 The machine receives fax calls automatically, even if you lift the handset of an extension or external phone. When you see Receiving on the LCD or when you hear ‘chirps’ through the handset of an extension phone connected to another telephone wall jack, just replace the handset and your machine will do the rest. If Easy Receive is Off:6 You have to lift the handset of an external phone, and then press Black Start or Color Start on the machine. If you are not at your machine, press l 5 1 on the extension phone. (See Using external and extension telephones on page 48.) Note • If this feature is set to On, but your machine does not connect a fax call when you lift an extension or external phone handset, press the fax receive code l 5 1 . • If you send faxes from a computer on the same phone line and the machine intercepts them, set Easy Receive to Off. aPress Menu, 2, 1 , 3. bPress a or b to choose On (or Off ). Press OK. cPress Stop/Exit .
Chapter 6 40 Additional receiving operations 6 Printing a reduced incoming fax6 If you choose On, the machine automatically reduces each page of an incoming fax to fit on one page of A4, Letter or Legal size paper. The machine calculates the reduction ratio by using the page size of the fax and your Paper Size setting ( Menu, 1, 3 ). aMake sure you are in Fax mode . bPress Menu, 2, 1, 5. Setup Receive 5.Auto Reduction cUse a or b to choose On or Off . Press OK. dPress Stop/Exit . Receiving a fax at the end of a conversation6 At the end of a conversation you can ask the other party to send you a fax before you both hang up. aAsk the other party to place the document in their machine and to press Start or Send key. bWhen you hear the CNG tones (slowly repeating beeps), press Black Start or Color Start . cPress 2 to receive a fax. 1.Send 2.Receive dReplace the external handset. Printing a fax from the memory6 If you are using the Paging or Fax Storage feature ( Menu, 2 , 5 , 1 ), you can still print a fax from the memory when you are at your machine. (See Turning off Remote Fax Options on page 57.) aPress Menu, 2, 5, 3 . Remote Fax Opt 3.Print Fax bPress Black Start .
41 7 7 Voice Operations7 Voice calls can be made either with an extension or external telephone. Tone or pulse (Canada only)7 If you are using an external phone and have a pulse dialing service, but need to send tone signals (for example, for telephone banking), follow the instructions below. If you have Touch Tone service, you will not need this feature to send tone signals. aLift the handset of the external phone. bPress # on the control panel of your machine. Any digits dialed after this will send tone signals. When you hang up, the machine will return to the pulse dialing service. Fax/Tel mode when the power key is on7 When the machine is in Fax/Tel mode, it will use the F/T Ring Time (pseudo/double-ringing) to alert you to pick up a voice call. If you are at an extension phone, youll need to lift the handset during the F/T Ring Time and then press #51 between the pseudo/double rings. If no one is on the line, or if someone wants to send you a fax, send the call back to the machine by pressing l 51 . Fax/Tel mode when the power key is off7 You can change the default setting of the On/Off key to Fax Receive:On so that you can receive faxes when the power key is off. (See On/Off setting on page 22.) Fax/Tel mode will work in the following ways. Fax/Tel mode does not work when the power key is off. The machine will not answer telephone or fax calls and will keep ringing. If you are at an external or extension phone, lift the handset and talk. If you hear fax tones, hold the handset until Easy Receive activates your machine. If the other party says they want to send you a fax, activate the machine by pressing l51 . Telephone Services and External devices 7
Chapter 7 42 Telephone services7 Your machine supports the Caller ID and Distinctive Ring subscriber telephone services that some telephone companies offer. Features like Voice Mail, Call Waiting, Call Waiting/Caller ID, RingMaster, answering services, alarm systems or other custom features on one phone line may affect the way your machine works. If you have Voice Mail on your phone line, please read the following carefully. Distinctive Ring7 Brother uses the term ‘Distinctive Ring’ but different telephone companies have other names for this service such as SmartRing, RingMaster, Teen-Ring, Indent-a-Call or Indent-a-Ring. What does your telephone companys ‘Distinctive Ring’ do? 7 Your telephone companys Distinctive Ring service allows you to have more than one number on the same phone line. If you need more than one phone number, it is cheaper than paying for an extra line . Each phone number has its own distinctive ring pattern, so you will know which phone number is ringing. This is one way you can have a separate phone number for your machine. Note Please call your telephone company for availability and rates. What does Brothers ‘Distinctive Ring’ do? 7 The Brother machine has a Distinctive Ring feature that allows you to use your machine to take full advantage of the telephone companys Distinctive Ring service. The new phone number on your line can just receive faxes. Note You must pay for your telephone companys Distinctive Ring service before you program the machine to work with it. Do you have Voice Mail?7 If you have Voice Mail on the phone line that you will install your new machine on, there is a strong possibility that Voice Mail and the machine will conflict with each other while receiving incoming calls . However, the Distinctive Ring feature allows you to use more than one number on your line, so both Voice Mail and the machine can work together without any problems . If each one has a separate phone number, neither will interfere with the others operations. If you decide to get the Distinctive Ring service from the tel ephone company, you will need to follow the directions on next page to ‘register’ the new Distinctive Ring pattern they give you. This is so your machine can recognize its incoming calls. Note You can change or cancel the Distinctive Ring pattern at any time. You can switch it off temporarily, and turn it back on later. When you get a new fax number, make sure you reset this feature.
Telephone Services and External devices43 7 Before you choose the ring pattern to register 7 You can only register one Distinctive Ring pattern with the machine. Some ring patterns cannot be registered. The ring patterns below are supported by your Brother machine. Register the one your telephone company gives you. Note If the ring pattern you received is not on this chart, please call your telephone company and ask for one that is shown . „The machine will only answer calls to its registered number. „ The first two rings are silent on the machine. This is because the fax must ‘listen’ to the ring pattern (to compare it to the pattern that was ‘registered’). (Other telephones on the same line will ring.) „ If you program the machine properly, it will recognize the registered ring pattern of the ‘fax number’ within 2 ring patterns and then answer with a fax tone. When the ‘voice number’ is called, the machine will not answer. Registering the Distinctive Ring pattern 7 Very Important! After you have set the Distinctive Ring feature to on, the receive mode is set to Manual automatically. You cannot change the receive mode to another mode while the Distinctive Ring is set to on. aPress Menu, 2, 0 , 3. Miscellaneous 3.Distinctive bPress a or b to choose Set. Press OK. cPress a or b to choose the stored ring pattern you want to use. Press OK. (You hear each pattern as you scroll through the four patterns. Make sure you choose the pattern that the telephone company gave you.) dPress Stop/Exit . Distinctive Ring is now set to on. Turning off Distinctive Ring7 aPress Menu, 2, 0 , 3. bPress a or b to choose Off. Press OK. cPress Stop/Exit . Note If you turn off Distinctive Ring, the machine will stay in Manual receive mode. You will need to set the Receive Mode again. (See Choosing the Receive Mode on page 37.) Ring PatternRings 1 long-long 2 short-long-short 3 short-short-long 4 very long (normal pattern)
Chapter 7 44 Caller ID7 The Caller ID feature lets you use the Caller ID subscriber service offered by many local telephone companies. Call your telephone company for details. This service shows the telephone number, or name if it is available, of your caller as the line rings. After a few rings, the LCD shows the telephone number of your caller (and name, if available). Once you pick up the external phones handset, the Caller ID information disappears from the LCD, but the call information stays stored in the Caller ID memory. „ You can see the first 16 characters of the number (or name). „ The Out of Area message means the call originated outside your Caller ID service area. „ The Private Call message means the caller has intentionally blocked transmission of information. You can print a list of the Caller ID information received by your machine. (See Printing Caller ID List on page 44.) Note Caller ID service varies with different carriers. Call your local telephone company to find out about the kind of service available in your area. Viewing Caller ID List7 Your machine stores information for the last thirty calls in the Caller ID list. You can view or print this list. When the thirty-first call comes in to the machine, it replaces information about the first call. aPress Menu, 2, 0, 4 . bPress a or b to choose Display#. Press OK. The Caller ID of the last call will appear on the display. If no ID is stored, the beeper will sound and No Caller ID will appear on the display. cPress a or b to scroll through the Caller ID memory to choose the Caller ID you want to view, and then press OK. The LCD shows the callers number and the date and time of the call. dDo one of the following: „ To return to the Caller ID listing, press a or b. „ To finish viewing, press Stop/Exit. Printing Caller ID List7 aPress Menu, 2, 0, 4 . bPress a or b to choose Print Report . Press OK. If no ID is stored , the beeper will sound and No Caller ID will appear on the LCD. cPress Black Start or Color Start . dAfter printing has finished, press Stop/Exit .