Brother MFC 5460CN User Manual
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General setup25 3 Tray use in Copy mode (MFC-5860CN only)3 You can change the default tray the machine will use for printing copies. Auto Select will allow your machine to take paper from Tray#2 if both trays are using paper that is the same type and size and if Tray#1 is out of paper. To change the default settings follow the instructions below: aPress Menu, 1, 8 . bPress a or b to choose Tray#1 Only , Tray#2 Only or Auto Select . Press OK. cPress Stop/Exit . Note You can only use plain paper sizes Letter, Legal or A4 in Tray#2. Volume Settings3 Ring Volume3 You can choose a range of ring volume levels, from Off to High . While in Fax mode , press d or c to adjust the volume level. The LCD shows the current setting, and each key press will change the volume to the next level. The machine will keep the new setting until you change it. You can also change the volume through the menu, by following the instructions below: Setting the Ring Volume from the menu 3 aPress Menu, 1, 4 , 1. bPress a or b to choose Off, Low , Med or High . Press OK. cPress Stop/Exit . Beeper Volume3 When the beeper is on, the machine will beep when you press a key, make a mistake or after you send or receive a fax. You can choose a range of volume levels, from Off to High . aPress Menu, 1, 4 , 2. bPress a or b to choose Off, Low , Med or High . Press OK. cPress Stop/Exit .
Chapter 3 26 Speaker Volume3 You can choose a range of speaker volume levels, from Off to High . aPress Menu, 1, 4, 3. bPress a or b to choose Off, Low , Med or High . Press OK. cPress Stop/Exit . You can also adjust the speaker volume by pressing Hook. aPress Hook. bPress d or c . This setting will stay until you change it again. Automatic Daylight Savings Time 3 You can set the machine to change automatically for daylight savings time. It will reset itself forward one hour in the Spring and backward one hour in the Fall. Make sure you have set the correct date and time in the Date/Time setting. aPress Menu, 1, 5. bPress a or b to choose On or Off . Press OK. cPress Stop/Exit . LCD display3 LCD Contrast3 You can adjust the LCD contrast for a sharper and more vivid display. If you are having difficulty reading the LCD, try changing the contrast setting. aPress Menu, 1, 7. bPress a or b to choose Light or Dark . Press OK. cPress Stop/Exit .
27 4 4 TX Lock4 TX Lock lets you prevent unauthorized access to the machine. While TX Lock is On, the following operations are available:„ Receiving faxes „ Fax Forwarding (If Fax Forwarding was already On) „ Remote retrieval (If Fax Storage was already On) While TX Lock is On, the following operations are NOT available: „ Sending faxes „ Copying „ PC printing „ Scanning „ PhotoCapture Setting and changing the TX Lock password4 Setting up the password4 Note • If you forget the TX Lock password, please call your Brother Customer Service. • If you have already set the password, you will not need to set it again. aPress Menu, 2, 0 , 1. bEnter a 4-digit number for the password. Press OK. cWhen the LCD shows Verify:, re-enter the password. Press OK. dPress Stop/Exit . Security features4
Chapter 4 28 Changing the TX Lock password4 aPress Menu, 2, 0, 1. bPress a or b to choose Set Password . Press OK. cEnter a 4-digit number for the current password. Press OK. dEnter a 4-digit number for the new password. Press OK. eWhen the LCD shows Verify:, re-enter the password. Press OK. fPress Stop/Exit . Turning the TX Lock on/off4 Turning TX Lock on4 aPress Menu, 2, 0, 1 . bPress a or b to choose Set TX Lock . Press OK. cEnter the registered 4-digit password. Press OK. The machine goes offline and the LCD shows TX Lock Mode . Turning TX Lock off4 aPress Menu. bEnter the registered 4-digit password. Press OK. TX lock is automatically turned off. Note If you enter the wrong password, the LCD shows Wrong Password and stays offline. The machine will stay in TX Lock mode until the registered password is entered.
Section II FaxII Sending a fax30 Receiving a Fax37 Telephone Services and External devices41 Dialing and storing numbers50 Remote fax options54 Printing Reports61 Polling63
30 5 Entering Fax mode5 To enter fax mode, press (Fax), and the key will glow green. The LCD will show the new job number and the memory available.The number of pages you can scan into the memory will vary depending on the data that is printed on them. Faxing from the ADF 5 aMake sure you are in Fax mode . bPut the document face up in the ADF. cDial the fax number. dPress Black Start or Color Start . The machine starts scanning the document. Note • To cancel, press Stop/Exit. • If the memory is full, the fax will be sent in real time. Faxing from the scanner glass5 You can use the scanner glass to fax pages of a book one at a time. The documents can be up to letter or A4 size. You cannot send multiple pages for color faxes. Note Since you can only scan one page at a time, it is easier to use the ADF if you are sending a multiple page document. aMake sure you are in Fax mode . bLoad your document on the scanner glass. cDial the fax number. dPress Black Start or Color Start . „ If you press Black Start , the machine starts scanning the first page. Go to step e. „ If you press Color Start , the machine starts sending the document. eDo one of the following: „ To send a single page, press 2 to choose No. (or press Black Start again). The machine starts sending the document. „ To send more than one page, press 1 to choose Yes and go to step f. fPut the next page on the scanner glass. Press OK. The machine starts scanning the page. (Repeat step e and step f for each additional page.) Note If the memory is full and you are faxing a single page, it will be sent in real time. Sending a fax5
Sending a fax31 5 Faxing A4 size documents from the scanner glass5 When documents are A4 size, you need to set Scan Size to A4. If you do not, the bottom portion of the faxes will be missing. aMake sure you are in Fax mode . bPress Menu, 2, 2 , 0. cPress a or b to choose A4. Press OK. Color fax transmission5 Your machine can send a color fax to machines that support this feature. However, color faxes cannot be stored in the memory. When you send a color fax, the machine will send it in real time (even if Real Time TX is set to Off). Canceling a fax in progress5 If you want to cancel a fax while the machine is scanning, dialing or sending, press Stop/Exit . Broadcasting (Black & White only) 5 Broadcasting is when the same fax message is automatically sent to more than one fax number. You can include Groups, Speed-Dial numbers and up to 50 manually dialed numbers in the same broadcast. After the broadcast is finished, a Broadcast Report will be printed. aMake sure you are in Fax mode . bLoad your document. cEnter a number. Press OK. You can use either a Speed-Dial, a Group, or a manually entered number using the dial pad. dRepeat step c until you have entered all the fax numbers you wish to broadcast to. ePress Black Start . Note • If you did not use up any of the numbers for Groups or access codes or credit card numbers, you can ‘broadcast’ faxes to as many as 150 different numbers. • The available memory will vary depending on the types of jobs in the memory and the number of locations used for broadcasting. If you broadcast to the maximum numbers available, you will not be able to use dual access. • Enter the long dialing sequence numbers as you would normally, but remember that each Speed-Dial number counts as one number, so the number of locations you can store becomes limited. • If the memory is full, press Stop/Exit to stop the job. If more than one page has been scanned, press Black Start to send the portion that is in the memory.
Chapter 5 32 Canceling a Broadcast in progress5 aPress Menu, 2, 6. The LCD will show the fax number being dialed. bPress OK. The LCD will show the job number: XXXXXXXXX 1.Clear 2.Exit cPress 1 to clear. The LCD will then show the Broadcast job number and 1.Clear 2.Exit . dTo cancel the Broadcast, press 1. ePress Stop/Exit . Additional sending operations 5 Sending faxes using multiple settings5 When you send a fax you can choose any combination of these settings: resolution, contrast, overseas mode and real time transmission. aMake sure you are in Fax mode . bLoad your document. cChoose a setting you want to change. Press OK. dChoose one of the options below: Other Settings 1.Yes 2.No „ Press 1 to change another setting. „ Press 2 when you have finished choosing your settings. eSend the fax as usual.
Sending a fax33 5 Contrast5 If your document is very light or very dark, you may want to change the contrast. Use Light when sending a light document. Use Dark when sending a dark document. aMake sure you are in Fax mode . bLoad your document. cPress Menu, 2, 2 , 1. dPress a or b to choose Auto, Light or Dark . Press OK. Note Even if you choose Light or Dark , the machine will send the fax using the Auto setting in any of the following conditions: • When you send a color fax. • When you choose Photo as the Resolution. Changing Resolution5 The quality of a fax can be improved by changing the resolution. Resolution can be changed for the next fax or for all faxes. To change the resolution for the next fax 5 aMake sure you are in Fax mode . bLoad your document. cPress Resolution then a or b to choose the resolution. Press OK. To change the default resolution5 aMake sure you are in Fax mode . bPress Menu, 2, 2 , 2. cPress a or b to choose the resolution you want. Press OK. Note You can choose four different resolution settings for black & white faxes and two for color. If you choose S.Fine or Photo and then use the Color Start key to send a fax, the machine will send the fax using the Fine setting. Black & White Standard Suitable for most typed documents. Fine Good for small print and transmits a little slower than Standard resolution. S.Fine Good for small print or artwork and transmits slower than Fine resolution. Photo Use when the document has varying shades of gray or is a photograph. This has the slowest transmission. Color Standard Suitable for most typed documents. Fine Use when the document is a photograph. The transmission time is slower than Standard resolution.
Chapter 5 34 Dual access (Black & White only)5 You can dial a number and start scanning the fax into memory—even when the machine is sending from memory, receiving faxes or printing PC data. The LCD shows the new job number and available memory. The number of pages you can scan into the memory will vary depending on the data that is printed on them. Note If the Out of Memory message appears while scanning documents, press Stop/Exit to cancel or BlackStart to send the scanned pages. Real time transmission5 When you are sending a fax, the machine will scan the documents into the memory before sending. Then, as soon as the phone line is free, the machine will start dialing and sending. If the memory is full or you are sending a color fax, the machine will send the document in real time (even if Real Time TX is set to Off ). Sometimes, you may want to send an important document immediately, without waiting for memory transmission. You can set Real Time TX to On for all documents or Next Fax Only for the next fax only. Note In Real Time Transmission, the automatic redial feature does not work when using the scanner glass. Sending in real time for all faxes5 aMake sure you are in Fax mode . bPress Menu, 2, 2, 5 . Setup Send 5.Real Time TX cPress a or b to choose On or Off . Press OK. Sending in real time for the next fax only 5 aMake sure you are in Fax mode . bPress Menu, 2, 2, 5 . cPress a or b to choose Next Fax Only . Press OK. dPress a or b to choose On (or Off ). Press OK. ePress Stop/Exit . Overseas Mode5 If you are having difficulty sending a fax overseas due to possible interference on the phone line, we recommend that you turn on the Overseas mode. After you send a fax using this feature, the feature will turn itself off. aMake sure you are in Fax mode . bLoad your document. cPress Menu, 2, 2, 7 . dPress a or b to choose On (or Off ). Press OK.