Brother MFC 5460CN User Manual
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ix 4 Security features 27 TX Lock ............................................................................................................... 27Setting and changing the TX Lock password ................................................ 27 Turning the TX Lock on/off ............................................................................ 28 Section II Fax 5 Sending a fax 30 Entering Fax mode .............................................................................................. 30Faxing from the ADF .................................................................................... 30 Faxing from the scanner glass ...................................................................... 30 Faxing A4 size documents from the scanner glass ....................................... 31 Color fax transmission ................................................................................... 31 Canceling a fax in progress ........................................................................... 31 Broadcasting (Black & White only) ......................................................................................... 31Canceling a Broadcast in progress................................................................ 32 Additional sending operations.............................................................................. 32 Sending faxes using multiple settings ........................................................... 32 Contrast ......................................................................................................... 33 Changing Resolution ..................................................................................... 33 Dual access (Black & White only) .................................................................................. 34 Real time transmission .................................................................................. 34 Overseas Mode ............................................................................................. 34 Delayed Faxing (Black & White only) .................................................................................. 35 Delayed Batch Transmission (Black & White only) .................................................................................. 35 Checking and canceling waiting jobs............................................................. 35 Sending a fax manually ................................................................................. 36 Sending a fax at the end of a conversation ................................................... 36 Out of Memory message ............................................................................... 36
x 6 Receiving a Fax 37 Receive modes .................................................................................................... 37Choosing the Receive Mode ......................................................................... 37 Using receive modes ........................................................................................... 38 Fax only ......................................................................................................... 38 Fax/Tel ........................................................................................................... 38 Manual ........................................................................................................... 38 External TAD .................................................................................................38 Receive mode settings ........................................................................................ 38 Ring Delay ..................................................................................................... 38 F/T Ring Time (Fax/Tel mode only)...................................................................................39 Easy Receive .................................................................................................39 Additional receiving operations ............................................................................ 40 Printing a reduced incoming fax .................................................................... 40 Receiving a fax at the end of a conversation................................................. 40 Printing a fax from the memory .....................................................................40 7 Telephone Services and External devices 41 Voice Operations .................................................................................................41Tone or pulse(Canada only) ............................................................................................ 41 Fax/Tel mode when the power key is on ....................................................... 41 Fax/Tel mode when the power key is off ....................................................... 41 Telephone services.............................................................................................. 42 Distinctive Ring .............................................................................................. 42 Caller ID......................................................................................................... 44 Connecting an external TAD (telephone answering device)................................ 45 Connections ................................................................................................... 45 Recording an outgoing message (OGM) on an external TAD ....................... 46 Special line considerations ............................................................................46 Multi-line connections (PBX) ......................................................................... 47 External and extension phones ........................................................................... 48 Connecting an external or extension telephone ............................................ 48 Using external and extension telephones ...................................................... 48 If you answer a call and no one is on the line: ............................................... 48 Using a non-Brother cordless external telephone ......................................... 48 Using remote codes ....................................................................................... 48
xi 8 Dialing and storing numbers 50 How to Dial .......................................................................................................... 50Manual dialing ............................................................................................... 50 Speed-Dialing ................................................................................................ 50 Search ........................................................................................................... 50 Fax Redial ..................................................................................................... 51 Storing numbers .................................................................................................. 51 Storing a pause ............................................................................................. 51 Storing Speed-Dial numbers ......................................................................... 51 Changing Speed-Dial numbers ..................................................................... 52 Setting up groups for broadcasting................................................................ 52 Dialing Access codes and credit card numbers............................................. 53 9 Remote fax options 54 Fax Forwarding.................................................................................................... 54 Paging ................................................................................................................. 54 Fax Storage ......................................................................................................... 55 PC Fax Receive................................................................................................... 56 Changing Remote Fax Options ........................................................................... 57 Turning off Remote Fax Options.......................................................................... 57 Remote Retrieval ................................................................................................. 58Setting a Remote Access Code..................................................................... 58 Using your Remote Access Code.................................................................. 58 Retrieving fax messages ............................................................................... 59 Changing your Fax Forwarding number ........................................................ 59 Remote fax commands........................................................................................ 60 10 Printing Reports 61 Fax reports........................................................................................................... 61 Transmission Verification Report................................................................... 61 Fax Journal (activity report) ........................................................................... 61 Reports ................................................................................................................ 62 How to print a report ...................................................................................... 62 11 Polling 63 Polling overview................................................................................................... 63 Polling receive ..................................................................................................... 63Setup to receive polling ................................................................................. 63 Sequential polling .......................................................................................... 63 Polled transmit (Black & White only).................................................................... 64 Set up for polled transmit............................................................................... 64
xii Section III Copy 12 Making copies 66 How to copy ......................................................................................................... 66Entering Copy mode ...................................................................................... 66 Making a single copy .....................................................................................66 Making multiple copies .................................................................................. 66 Stop copying .................................................................................................. 66 Copy keys ............................................................................................................ 67 Changing copy quality ................................................................................... 67 Enlarging or reducing the image copied ........................................................ 68 Copy options.................................................................................................. 69 Paper options ................................................................................................ 72 Section IV Walk-up Photo Printing 13 PhotoCapture Center® 74 PhotoCapture Center® Operations ...................................................................... 74 Printing from a media card without a PC ....................................................... 74 Scanning to a media card without a PC ........................................................ 74 Using PhotoCapture Center ® from your computer ........................................74 Using media cards ......................................................................................... 74 Media card folder structure ............................................................................75 How to print from a media card............................................................................76 Printing the thumbnail index .......................................................................... 76 Printing Images .............................................................................................. 77 DPOF printing ................................................................................................ 78 PhotoCapture Center ® print settings ................................................................... 79 Print quality .................................................................................................... 79 Paper Options ................................................................................................ 79 Adjusting Brightness, Contrast and Color ...................................................... 79 Cropping ........................................................................................................ 80 Borderless printing......................................................................................... 80 Scan to Card ........................................................................................................81 Changing the image quality ........................................................................... 81 Changing the black & white file format .......................................................... 81 Changing the color file format........................................................................ 82 Understanding the Error Messages ..................................................................... 82
xiii 14 PictBridge 83 Before Using PictBridge....................................................................................... 83PictBridge requirements ................................................................................ 83 Using PictBridge .................................................................................................. 83 Setting your digital camera ............................................................................ 83 Printing Images.................................................................................................... 84 DPOF printing ................................................................................................ 84 Understanding the Error Messages ..................................................................... 84 Section V Software 15 Software and Network features 86 Section VI Appendixes A Safety and Legal 88 Choosing a location ............................................................................................. 88 To use the machine safely................................................................................... 89 Important safety instructions.......................................................................... 93 Standard telephone and FCC Notices (These notices are in effect on models sold and used in the United States only.) ..................................... 94 Federal Communications Commission (FCC) Declaration of Conformity (USA only) ................................................................................................. 96 Industry Canada Compliance Statement (Canada only) ............................... 96 LAN connection ............................................................................................. 97 Legal limitations for copying .......................................................................... 97 Trademarks ................................................................................................... 98
xiv B Troubleshooting and Routine Maintenance 99 Troubleshooting ................................................................................................... 99If you are having difficulty with your machine ................................................ 99 Error messages ........................................................................................... 105 Transferring your faxes or Fax Journal report .............................................108 Document jam .............................................................................................109 Printer jam or paper jam ..............................................................................110 Dial Tone .................................................................................................... 112 Phone line interference................................................................................ 112 Routine maintenance ......................................................................................... 113 Replacing the ink cartridges ........................................................................ 113 Cleaning the outside of the machine ........................................................... 115 Cleaning the scanner ................................................................................... 116 Cleaning the machine printer platen ............................................................116 Cleaning the paper pick-up roller................................................................. 117 Cleaning the print head ............................................................................... 117 Checking the print quality ............................................................................ 118 Checking the printing alignment .................................................................. 119 Checking the ink volume ............................................................................. 119 Machine Information ..........................................................................................120 Checking the serial number ......................................................................... 120 Packing and shipping the machine .................................................................... 120 C Menu and Features 122 On-screen programming .................................................................................... 122 Menu table ................................................................................................... 122 Memory storage........................................................................................... 122 Menu keys ......................................................................................................... 122 Menu Table ........................................................................................................ 124 Entering Text ..................................................................................................... 132 D Specifications 133 General .............................................................................................................. 133 Print media......................................................................................................... 135 Fax ..................................................................................................................... 136 Copy ..................................................................................................................137 PhotoCapture Center ®....................................................................................... 138 PictBridge .......................................................................................................... 138 Scanner ............................................................................................................. 139 Printer ................................................................................................................140 Interfaces ...........................................................................................................140 Computer requirements ..................................................................................... 141 Consumable items .............................................................................................142 Network (LAN) ................................................................................................... 143 E Glossary 144 FIndex 147
Section I GeneralI General Information2 Loading documents and paper10 General setup22 Security features27
2 1 Using the documentation 1 Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine. Symbols and conventions used in the documentation1 The following symbols and conventions are used throughout the documentation. Accessing the Software User’s Guide and Network User’s Guide 1 This User’s Guide does not contain all the information about the machine such as how to use Printer, Scanner, and PC Fax. When you are ready to learn detailed information about these operations, read the User’s Guide and Network User’s Guide that are on the CD-ROM. General Information1 BoldBold typeface identifies specific keys on the machine’s control panel. Italics Italicized typeface emphasizes an important point or refers you to a related topic. Courier New Text in the Courier New font identifies messages on the LCD of the machine. Warnings tell you what to do to prevent possible personal injury. Electrical Hazard icons alert you to possible electrical shock. Hot Surface icons warn you not to touch machine parts that are hot. Cautions specify procedures you must follow or avoid to prevent possible damage to the machine or other objects. Notes tell you how you should respond to a situation that may arise or give tips about how the operation works with other features. Improper Setup icons alert you to devices and operations that are not compatible with the machine.
General Information3 1 Viewing Documentation1 Viewing Documentation (For Windows®)1 To view the documentation, from the Start menu, point to Brother, MFC-XXXX (where XXXX is your m odel name) from the programs group, and then choose User’s Guide . If you have not installed the software, you can find the documentation by following the instructions below: aTurn on your PC. Insert the Brother CD-ROM into your CD-ROM drive. bIf the model name screen appears, click your model name. cIf the language screen appears, click your language. The CD-ROM main menu will appear. Note If this window does not appear, use Windows ® Explorer to run the setup.exe program from the root directory of the Brother CD-ROM. dClick User’s Guide to view the Software User’s Guide and Network User’s Guide in HTML format. How to find Scanning instructions1 There are several ways you can scan documents. You can find the instructions as follows: Software User’s Guide „ Scanning (For Windows ® 98/98SE/Me/2000 Professional and Windows ® XP) „ ControlCenter3 (For Windows ® 98/98SE/Me/2000 Professional and Windows ® XP) „ Network Scanning PaperPort ® SE with OCR User’s Guide „ The complete ScanSoft ® Paper Port® SE with OCR User’s Guide can be viewed from the Help selection in the ScanSoft ® Paper Port ® SE with OCR application.
Chapter 1 4 Viewing Documentation (For Macintosh®)1 aTurn on your Macintosh®. Insert the Brother CD-ROM into your CD-ROM drive. The following window will appear. bDouble-click the Documentation icon. cDouble-click your language folder. dDouble-click the top page file to view the Software User’s Guide and Network User’s Guide in HTML format. eClick the documentation you want to read. „ Software Users Guide „ Network Users Guide How to find Scanning instructions1 There are several ways you can scan documents. You can find the instructions as follows: Software User’s Guide „ Scanning (For Mac OS ® X 10.2.4 or greater) „ ControlCenter2 (For Mac OS ® X 10.2.4 or greater) „ Network Scanning (For Mac OS ® X 10.2.4 or greater) Presto! ® PageManager® User’s Guide „ The complete Presto! ® PageManager® User’s Guide can be viewed from the Help selection in the Presto! ® PageManager® application.