Brother MFC 5460CN User Manual

Telephone Services and External devices45
7
Connecting an external 
TAD (telephone 
answering device)
7
You may choose to connect an external 
answering device. However, when you have 
an external  TAD on the same telephone line 
as the machine, the TAD answers all calls 
and the machine ‘listens’ for fax calling (CNG) 
tones. If it hears them, the machine takes 
over the call and receives the fax. If it does 
not hear CNG tones, the machine lets the 
TAD continue playing your outgoing message 
so your...

Chapter 7
46
eSet the TAD to answer calls.
fSet the Receive Mode to 
External TAD . (See Choosing the 
Receive Mode on page 37.)
Recording an outgoing 
message (OGM) on an 
external TAD7
Timing is important in recording this 
message. The message sets up the ways to 
handle both manual and automatic fax 
reception.
aRecord 5 seconds of silence at the 
beginning of your message. (This allows 
your machine time to listen for the fax 
CNG tones of automatic transmissions 
before they stop.)
bLimit your...

Telephone Services and External devices47
7
The third way is the easiest: Buy a triplex 
adapter. You can plug a triplex adapter into 
an RJ14 outlet. It separates the wires into two 
separate RJ11 jacks (Line 1, Line 2) and a 
third RJ14 jack (Lines 1 and 2). If your 
machine is on Line 1, plug the machine into 
L1 of the triplex adapter. If your machine is on 
Line 2, plug it into L2 of the triple adapter.
Triplex Adapter
  7
Installing machine, external two-line 
TAD and two-line telephone
7
When you...

Chapter 7
48
External and extension 
phones
7
Connecting an external or 
extension telephone7
You can connect a separate telephone (or 
telephone answering device) directly to your 
machine as shown in the diagram below.
Connect the telephone line cord to the jack 
labeled EXT.
 
1 Extension telephone
2 External telephone
When you are using an external phone, the 
LCD shows  Telephone .
Using external and extension 
telephones7
If you answer a fax call on an extension or an 
external telephone connected...

Telephone Services and External devices49
7
Changing the remote codes7
The preset Fax Receive Code is l51 . The 
preset Telephone Answer Code is  #51. If 
you want to, you can replace them with your 
own codes.
aPress  Menu, 2, 1 , 4. 
Setup Receive
4.Remote Codes
bPress  a or  b to choose  On (or  Off ).
Press  OK.
cEnter the new Fax Receive Code.
Press  OK.
dEnter the new Telephone Answer Code.
Press  OK.
ePress  Stop/Exit .
Note
• If you are always disconnected when 
accessing your external TAD...

50
8
How to Dial8
Manual dialing8
Press all of the digits of the fax number.
 
Speed-Dialing8
aPress Search/Speed Dial , the # 
(pound) key, and then the two digit 
Speed-Dial number. 
Note
If the LCD shows  Not Registered  
when you enter a Speed-Dial number, a 
number has not been stored at this 
location.
 
Search8
You can search for names you have stored in 
the Speed-Dial memories. 
Press  Search/Speed Dial  and the menu 
keys to search numerically or alphabetically.
 
 
1 To search numerically.
2...

Dialing and storing numbers51
8
Fax Redial8
If you are sending a fax manually and the line 
is busy, press Redial/Pause, and then press 
Black Start  or Color Start  to try again. If you 
want to make a second call to the last number 
dialed, you can save time by pressing 
Redial/Pause  and Black Start  or 
Color Start . 
Redial/Pause  only works if you dialed from 
the control panel.
If you are sending a fax automatically and the 
line is busy, the machine will automatically 
redial one time after five...

Chapter 8
52
Changing Speed-Dial 
numbers8
If you try to store a Speed-Dial number where 
a number has already been stored, the LCD 
will show the name or number that has been 
stored there, and  will ask you to do one of the 
following: 
„ Press  1 to change the stored number.
 
#05:Mike
1.Change 2.Exit
„ Press  2 to exit without making a change.
If you chose  1, you will be able to change the 
stored number and name, or enter a new one. 
Follow the instructions below:
aEnter a new number. Press  OK....

Dialing and storing numbers53
8
gPress Stop/Exit .
Note
You can easily print a list of all your 
Speed-Dial numbers. Numbers that are 
part of a group will be marked in the 
GROUP column. (See  How to print a 
report on page 62.)
 
Dialing Access codes and 
credit card numbers8
You can combine more than one Quick-Dial 
number when you dial. This feature may be 
useful if you need to dial an access code for 
a cheaper rate long distance carrier.
For example, you might have stored ‘555’ on 
Speed-Dial #03...

54
9
Remote fax options ARE NOT available for 
color  fax.
You can use  only one  fax option at a time.
Fax Forwarding9
The fax forwarding feature lets you 
automatically forward your received faxes to 
another machine. If you choose 
Backup Print:On  the machine will also 
print the fax (this is a safety feature in case 
there is a power failure).
aPress  Menu, 2, 5,  1. 
Remote Fax Opt
1.Fwd/Page/Store
bPress  a or  b to choose  Fax Forward .
Press  OK.
The LCD will ask you to enter the fax 
number...