Brother MFC 5460CN User Manual

Remote fax options55
9
ePress Stop/Exit .
Note
• You cannot change a paging number or 
PIN remotely. 
• If you have set Paging, a backup copy will  automatically be printed at the machine.
• If Paging is turned on your machine  cannot receive a color fax unless the 
sending machine converts it to black & 
white.
 
Fax Storage9
The fax storage feature lets you store your 
received faxes in the machine’s memory. You 
can retrieve stored fax messages from a fax 
machine at another location using the remote...

Chapter 9
56
PC Fax Receive9
If you turn on the PC-Fax Receive feature 
your machine will store received faxes in 
memory and send them to your PC 
automatically. You can then use your PC to 
view and store these faxes.
Even if you have turned off your PC (at night 
or on the weekend, for example), your 
machine will receive and store your faxes in 
its memory. The LCD will show the number of 
stored faxes received, for example: 
PC Fax Msg:001
When you start your PC and the PC-FAX 
Receiving software...

Remote fax options57
9
Changing Remote Fax 
Options
9
If received faxes are left in your machines 
memory when you change the remote fax 
options, the LCD will ask you one of the 
following messages:
 
Erase All Fax?
1.Yes 2.No
 
Print All Fax?
1.Yes 2.No
„ If you press  1, faxes in the memory will be 
erased or printed before the setting 
changes. If a backup copy has already 
been printed it will not be printed again.
„ If you press  2, faxes in the memory will not 
be erased or printed and the...

Chapter 9
58
Remote Retrieval9
You can call your machine from any touch 
tone telephone or fax machine, then use the 
remote access code and remote commands 
to retrieve fax messages.
Setting a Remote Access 
Code9
The remote access code lets you access the 
remote retrieval features when you are away 
from your machine. Before you use the 
remote access and retrieval features, you 
have to set up your own code. The factory 
default code is inactive code (--- l).
aPress  Menu, 2, 5,  2. 
Remote Fax Opt...

Remote fax options59
9
Retrieving fax messages9
aDial your fax number from a telephone 
or another fax machine using touch 
tone.
bWhen your machine answers, enter 
your remote access code (3 digits 
followed by l). If you hear one long 
beep, you have messages.
cWhen you hear two short beeps, 
press  9, 6, 2.
dWait for the long beep, and then use the 
dial pad to enter the number (up to 20 
digits) of the remote fax machine where 
you want your fax messages sent to, 
followed by  # # .
Note
You cannot...

Chapter 9
60
Remote fax commands9
Follow the commands below to access features when you are away from the machine. When you 
call the machine and enter your remote access code (3 digits followed by  l), the system will give 
two short beeps and you must enter a remote command.
Remote commandsOperation details
95 Change the Fax Forwarding,  Paging or Fax Storage settings
1 OFF You can choose  Off after you have retrieved or erased all 
your messages.
2 Fax Forwarding If you hear one long beep, the change...

61
10
10
Fax reports10
You need to set up the Transmission 
Verification Report and Journal Period using 
the Menu  keys.
Transmission Verification 
Report10
You can use the Transmission Report as 
proof that you sent a fax. This report lists the 
time and date of transmission and whether 
the transmission was successful (OK). If you 
choose  On or  On+Image , the report will print 
for every fax you send.
If you send a lot of faxes to the same place, 
you may need more than the job numbers to 
know...

Chapter 10
62
Reports10
The following reports are available: 
How to print a report10
aPress  Menu, 6.
bChoose one of the options below:
„ Press  a or  b to choose the report 
you want. Press  OK.
„ Enter the number of the report you 
want to print. For example, press  2 to 
print the help list.
cPress  Black Start .
1.Transmission
Prints a Transmission Verification Report 
for your last transmission.
2.Help List A help list about how to quickly program 
your machine.
3.Quick-Dial
Lists names and...

63
11
11
Polling overview11
Polling lets you set up your machine so other 
people can receive faxes from you, but they 
pay for the call. It also lets you call somebody 
else’s fax machine and receive a fax from it, 
so you pay for the call. The polling feature 
needs to be set up on both machines for this 
to work. Not all fax machines support polling.
Polling receive11
Polling receive lets you call another fax 
machine to receive a fax.
Setup to receive polling11
aMake sure you are in Fax mode  ....

Chapter 11
64
Polled transmit 
(Black & White only)
11
Polled Transmit is when you set up your 
machine to wait with a document so another 
fax machine can call and retrieve it.
Set up for polled transmit11
aMake sure you are in Fax mode  .
bLoad your document.
cPress  Menu, 2, 2,  6.  
Setup Send
6.Polled TX
dPress  a or  b to choose  On (or  Off ).
Press  OK.
eThe LCD shows: 
Other Settings
1.Yes 2.No
fPress  2 and press  Black Start .
Note
The document will be stored and can be 
retrieved by any...