Brother Mfc 490cw User Manual

Receiving a Fax39
6
Receive mode settings6
Ring Delay6
The Ring Delay sets the number of times the 
machine rings before it answers in 
Fax Only 
or 
Fax/Tel mode. If you have external or 
extension telephones on the same line as the 
machine choose the maximum number of rings.
(See  Operation from extension telephones  
on page 57 and  Fax Detect on page 40.)
aPress Menu.
bPress  aor b to choose  Fax.
Press  OK.
cPress  aor b to choose 
Setup Receive .
Press  OK.
dPress  aor b to choose  Ring Delay ....

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Fax Detect6
If Fax Detect is  On:6
Fax Detect is turned  On as default.
The machine receives a fax call 
automatically, even if you answer the call. 
When you see  Receiving on the LCD or 
when you hear “chirps” through the handset 
you are using, just replace the handset. Your 
machine will do the rest. 
If Fax Detect is  Off:6
If you are at the machine and answer a fax 
call by lifting the handset, press  Mono Start 
or  Colour Start , then press 2 to receive the 
fax.
If you answered at...

Receiving a Fax41
6
gPress aor b to choose 
Backup Print:On  or 
Backup Print:Off .
Press  OK.
Note
• If you choose  Backup Print:On , the 
machine will also print the fax at your 
machine so you will have a copy. This is a 
safety feature in case there is a power 
failure before the fax is forwarded or a 
problem at the receiving machine. 
• When you receive a colour fax, your  machine prints the colour fax at your 
machine but does not send the fax to the 
fax forwarding number you programmed....

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fPress  aor b to choose   or the PC 
you want to receive.
Press  OK.
gPress  aor b to choose 
Backup Print:On  or 
Backup Print:Off .
Press  OK.
hPress  Stop/Exit .
Note
• PC Fax Receive is not supported in the 
Mac OS
®.
• Before you can set up PC Fax Receive  you must install the MFL-Pro Suite 
software on your PC. Make sure your PC 
is connected and turned on. (For details 
see  PC-FAX Receiving  in the Software 
User’s Guide on the CD-ROM.)
• If you get an error message and the  machine...

Receiving a Fax43
6
Changing Memory Receive 
Operations6
If received faxes remain in your machine’s 
memory when you change the Memory 
Receive Operations, the LCD will ask you 
one of the following questions:
„ Erase All Doc?
Yes iPress 1
No iPress 2
„ Print All Fax?
Yes iPress 1
No iPress 2
• If you press  1, faxes in the memory will 
be erased or printed before the setting 
changes. If a backup copy has already 
been printed it will not be printed again.
• If you press  2, faxes in the memory will...

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Out of Paper Reception6
As soon as the paper tray becomes empty 
during fax reception, the screen will display 
No Paper Fed , asking you to put paper in 
the paper tray. Put some paper in the paper 
tray. (See  Loading paper and other print 
media  on page 9.)
The machine will carry on receiving the fax, 
with the remaining pages being stored in 
memory, if enough memory is available.
Further incoming faxes will also be stored into 
memory until the memory is full. When the 
memory is full...

Receiving a Fax45
6
Using your Remote Access 
Code6
aDial your fax number from a touch tone 
telephone or another fax machine.
bWhen your machine answers, enter 
your remote access code (3 digits 
followed by  ) at once.
cThe machine signals if it has received 
messages:
„ 1 long beep — Fax messages
„ No beeps — No messages
dWhen the machine gives two short 
beeps, enter a command.
The machine will hang up if you wait 
longer than 30 seconds to enter a 
command. 
The machine will beep three times if you...

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Remote Fax commands6
Follow the commands below to access features when you are away from the machine. When you 
call the machine and enter your remote access code  (3 digits followed by  ), the system will give 
two short beeps and you must enter a remote command.
Remote commandsOperation details
95 Change the Fax Forwarding or Fax  Storage settings
1 OFF You can choose  Off after you have retrieved or erased all 
your messages.
2 Fax Forwarding One long beep means the change is accepted....

Receiving a Fax47
6
Retrieving fax messages6
You can call your machine from any touch 
tone telephone and have your fax messages 
sent to a machine. Before you use this 
feature, you have to turn on Fax Storage.
aDial your fax number.
bWhen your machine answers, enter 
your remote access code (3 digits 
followed by  ) at once. If you hear one 
long beep, you have messages.
cWhen you hear two short beeps, 
press962.
dWait for the long beep, enter the number 
(up to 20 digits) of the remote fax 
machine...

48
7
Voice operations7
Voice calls can be made either with an 
extension or external telephone, by dialling 
manually, or by using Quick Dial numbers.
Tone or Pulse (Not Available 
for New Zealand)7
If you have a Pulse dialling service, but need 
to send Tone signals (for example, for 
telephone banking), follow the instructions 
below:
aPick up the handset of the external 
telephone.
bPress # on the machine’s control panel. 
Any digits dialled after this will send tone 
signals.
When you hang up, the...