Brother Mfc 490cw User Manual

Section II
FaxII
Sending a Fax30
Receiving a Fax37
Telephone and External devices48
Dialling and storing numbers59
Printing Reports66
Polling68
 

30
5
Entering Fax mode5
When you want to send a fax, or change fax 
send or receive settings, press the (Fax ) key to illuminate it in blue.
 
The LCD shows: 
Press  aor b to scroll through the  Fax key 
options. Some functions are only available 
when sending monochrome faxes.
„ Fax Resolution  (See page 34.)
„ Contrast  (See page 33.)
„ Speed Dial  (See page 59.)
„ Outgoing Call  (See page 60.)
„ Caller ID hist.  (See page 60.)
„ Broadcasting  (See page 32.)
„ Delayed Fax  (See page 35.)
„ Batch TX...

Sending a Fax31
5
Faxing from the scanner glass5
You can use the scanner glass to fax pages 
of a book one at a time. The documents can 
be up to Letter or A4 size.
You cannot send colour faxes with multiple 
pages.
Note
Since you can only scan one page at a 
time, it is easier to use the ADF if you are 
sending a multiple page document.
 
aPress (Fax).
bLoad your document face down on the 
scanner glass. (See  Using the scanner 
glass  on page 19.)
cEnter the fax number using the dial pad, 
Speed Dial...

Chapter 5
32
Broadcasting 
(Monochrome only)
5
Broadcasting is when the same fax message 
is automatically sent to more than one fax 
number. You can include Groups, Speed Dial 
numbers and up to 50 manually dialled 
numbers in the same broadcast.
After the broadcast is finished, a Broadcast 
Report will be printed.
aPress ( Fax).
bLoad your document.
cPress  aor b to choose  Broadcasting .
Press  OK.
dYou can add numbers to the broadcast 
in the following ways:
„
Press aorb to choose Add Number 
and...

Sending a Fax33
5
Additional sending 
operations
5
Sending faxes using multiple 
settings5
When you send a fax you can choose any 
combination of these settings: resolution, 
contrast, scan size, overseas mode, delayed 
fax timer, polling transmission and real time 
transmission.
aPress (Fax).
The LCD shows:
 
bPress  aor b to choose a setting you 
want to change.
cPress  dor c to choose an option.
dGo back to  b to change more settings.
Note
• Most settings are temporary and the 
machine returns to its...

Chapter 5
34
Changing fax resolution5
The quality of a fax can be improved by 
changing the fax resolution.
aPress ( Fax).
bPress  aor b to choose 
Fax Resolution .
cPress dor c to choose the resolution 
you want. 
Press  OK. 
Note
You can choose four different resolution 
settings for monochrome faxes and two 
for colour.
If you choose  S.Fine or Photo  and then 
use the  Colour Start  key to send a fax, 
the machine will send the fax using the 
Fine  setting.
 
Dual access 
(Monochrome only)5
You can...

Sending a Fax35
5
Overseas Mode5
If you are having difficulty sending a fax 
overseas due to possible interference on the 
telephone line, we recommend that you turn 
on the Overseas mode. After you send a fax 
using this feature, the feature will turn itself 
off.
aPress (Fax).
bLoad your document.
cPress  aor b to choose 
Overseas Mode .
dPress dor c to choose  On (or  Off ).
Press  OK.
Delayed Faxing 
(Monochrome only)5
During the day you can store up to 50 faxes 
in the memory to be sent within...

Chapter 5
36
Setting your changes as a 
new default5
You can save the fax settings for 
Fax Resolution , Contrast , 
Glass ScanSize  and Real Time TX  you 
use most often by setting them as default. 
These settings will stay until you change 
them again.
aPress ( Fax).
bPress  aor b to choose the menu option 
that you want to change. Press  dor c to 
choose your new option.
Repeat this step for each setting you 
want to change.
cAfter changing the last setting, press 
a or b to choose  Set New Default...

37
6
6
Receive modes6
You must choose a receive mode depending on the external devices and telephone services you 
have on your line.
Choose the Receive Mode6
By default, your machine will automatically receive any faxes that are sent to it. The diagram below 
will help you choose the correct mode.
For more detailed information on the receive modes, see Using receive modes on page 38.
 
To set a receive mode follow the instructions below.
aPress Menu.
bPress  aor b to choose  Initial Setup .
Press  OK....

Chapter 6
38
Using receive modes6
Some receive modes answer automatically 
( Fax Only  and Fax/Tel ). You may want to 
change the ring delay before using these 
modes. (See  Ring Delay on page 39.)
Fax only6
Fax only mode will automatically answer 
every call as a fax call.
Fax/Tel6
Fax/Tel mode helps you automatically 
manage incoming calls, by recognising 
whether they are fax or voice calls and 
dealing with them in one of the following 
ways:
„ Faxes will be automatically received.
„ Voice calls...