Brother Hl 4040cn User Manual

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This printer has the following optional accessories. You can increase the capabilities of the printer with these 
items.
Lower tray (LT-100CL) (HL-4050CDN / HL-4070CDW only )5
One optional lower tray (Tray 2) can be installed, and the lower tray can hold up to 500 sheets of 80 g/m2 
(20 lb) paper. When the optional tray is installed, the printer can hold up to 800 sheets of plain 80 g/m
2 (20 lb) 
paper. If you want to buy the optional lower tray unit, call the dealer you bought the printer from or Brother 
Customer Service.
 
For setup, see the Users Guide that we have supplied with the lower tray unit.
Options5
Lower tray 
(HL-4050CDN/HL-4070CDW only)SO-DIMM memory
LT-100CL
 
 
See Lower tray (LT-100CL) 
(HL-4050CDN / HL-4070CDW only) 
on this page.See SO-DIMMon page 93.
 
						

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SO-DIMM5
The printer has 64 MB of standard memory and one slot for optional memory expansion. You can expand the 
memory up to 576 MB by installing a Dual In-line Memory Module (SO-DIMM).
SO-DIMM types5
You can install the following SO-DIMMs:

128 MB TechWorks PM133-128

256 MB TechWorks PM133-256

512 MB TechWorks PM133-512

128 MB Buffalo Technology 12462-0001

256 MB Buffalo Technology 12485-0001

512 MB Buffalo Technology 12475-0001
Note
 For more information, visit the Buffalo Techonology site at http://www.buffalotech.com
.
 For more information, visit the Techworks web site at http://www.techworks.com
.
 
In general, the SO-DIMM must have the following specifications:
Type: 144 pin and 64 bit output
CAS latency: 2
Clock frequency: 100 MHz or more
Capacity: 64, 128, 256 or 512 MB
Height: 31.75 mm (1.25 in.)
SDRAM can be used.
Note
 There might be some SO-DIMMs that will not work with the printer.
 For more information, call the dealer you bought the printer from or Brother Customer Service.
 
 
						

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Installing extra memory5
Note
Always turn off the printer power switch before installing or removing the SO-DIMM.
 
aTurn off the printer power switch, and then unplug the printer. Disconnect the interface cable from the 
printer.
bRemove the two SO-DIMM covers (both the plastic one (1) and the metal one (2)). 
cUnpack the SO-DIMM and hold it by its edges.
CAUTION 
To prevent damage to the printer from static electricity, DO NOT touch the memory chips or the board 
surface.
 
dHold the SO-DIMM by the edges and align the notches in the SO-DIMM with the protrusions in the slot. 
Insert the SO-DIMM diagonally (1), then tilt it toward the interface board until it clicks into place (2).
 
2
1
1
2
 
						

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ePut the two SO-DIMM covers back on (both the plastic one (1) and the metal one (2)). 
fReconnect the interface cable to your printer. Plug the printer back in, and then turn on the power switch.
Note
To make sure that you have installed the SO-DIMM properly, you can print the printer settings page that 
shows the current memory size. (See Menu tableon page 77.)
 
2
1
 
						

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Replacing the consumable items6
When you need to replace the consumable items, the following messages will appear on the LCD.
1at 5% print coverage (A4 or Letter size). The actual number of printed pages will vary depending on the print jobs and paper you use .
2Standa rd to ne r cartridge .
3High-capacity toner cartridge.
4at 5% print coverage for CMYK each (A4 or Letter size). The actual number of printed pages will vary depending on the print jobs and paper you 
use.
The following messages appear on the LCD in the Ready state. These messages provide advanced warnings to replace 
the consumable items before they run out. To avoid any inconvenience, you may want to buy spare consumable items 
before the printer stops printing.
1at 5% print coverage (A4 or Letter size). The actual number of printed pages will vary depending on the print jobs and paper you use .
2For example, if the Yellow and Magenta toner cartridges are almost empty, the indication will be ‘onno’ (n=blinking o).
If the Yellow and Magenta toner cartridges are empty, the o indicator will have disappeared.
3Standa rd to ne r cartridge .
4High-capacity toner cartridge.
Routine Maintenance6
LCD messagesConsumable item 
to replaceA pproximate lifeHow to replaceOrder No.
Toner Life EndToner cartridge 
2,500 pages
12
5,000 pages13

1,500 pages
12
4,000 pages 13
See page 98
TN-130C2, TN-130M2, 
TN-130Y
2, TN-130BK2, 
TN-135C
3, TN-135M3, 
TN-135Y
3, TN-135BK3 
Waste Toner FullWaste toner box
20,000 pages
4See page 116 WT-100CL
LCD messagesConsumable part 
to replaceA pproximate lifeHow to replaceOrder No.
ReadyToner cartridge, 
Black2,500 pages
123
5,000 pages124
See page 98
TN-130BK3  TN-135BK4
ReadyToner cartridge, 
Y ellow1,500 pages123
4,000 pages 124
TN-130Y3  TN-135Y4
ReadyToner cartridge, 
MagentaTN-130M3  TN-135M4
ReadyToner cartridge, 
CyanTN-130C3  TN-135C4
YMC K
YMC K
YMC K
YMC K
 
						

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The following are maintenance messages that appear alternately with the Ready message on the upper row 
of the LCD when the printer is in the Ready state. These messages advise you that you will need to replace 
each of the consumable items as soon as possible, since the consumable item’s end of life has been reached. 
The printer will continue printing when any of these messages appear on the LCD.
1When printing A4 or Letter size paper. The actual number of printed pages will vary depending on the print jobs and paper you use .
2a t 5% print cov era ge  fo r CMYK ea ch (A4 o r Letter size).
Note
 Discard used consumable items according to local regulations, keeping it separate from domestic waste. 
If you have questions, call your local waste disposal office. Be sure to reseal the consumable items tightly 
so that the material inside does not spill. 
 We recommend placing used consumable items on a piece of paper to prevent accidentally spilling or 
scattering the material inside.
 If you use paper that is not a direct equivalent for the recommended paper, the life of consumable items 
and printer parts may be reduced.
 The projected life for each of toner cartridges and a waste toner box is based on an average of 5% 
coverage of the printable area using any colour toner cartridge. Frequency of replacement will vary 
depending on the complexity of printed pages, percentage of coverage and type of media used.
 
LCD messagesConsumable part to 
replaceA pproximate lifeHow to replaceOrder No.
Drum End SoonDrum Unit
17,000 pages
1See page 105 DR-130CL
Waste Toner SoonWaste toner box
20,000 pages
12See page 116 WT-100CL
Change Belt UnitBelt unit
50,000 pages
1See page 111 BU-100CL
Fuser Unit EndFuser unit
80,000 pages
1Call your dealer or Brother 
Customer Service for a 
replacement fuser unit.
Laser Unit EndLaser unit
100,000 pages
1Call your dealer or Brother 
Customer Service for a 
replacement laser unit.
Change PF Kit1,2Paper feeding kit 1, 2.
(Paper pick-up roller 
Separator pad)100,000 pages
1Call your dealer or Brother 
Customer Service for a 
replacement paper feeding 
kit 1, 2.
Change PF KitMPPaper feeding kit MP.
(Paper pick-up roller 
Separator pad)50,000 pages
1Call your dealer or Brother 
Customer Service for a 
replacement of the paper 
feeding kit MP.
 
						

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Toner cartridges6
Note
 The amount of toner used varies according to what is printed on the page and the print density setting.
 Wait to unpack the toner cartridge until immediately before you put it into the printer.
 
Toner nearly empty message6
Check printed pages, page counter, and display messages regularly. If the o indicator starts blinking, the 
printer has nearly run out of toner or the toner is not evenly distributed inside the cartridge.
 
Ready
o n n o
The four o marks (also n, n=blinking o) indicate the Black (K), Yellow (Y), Magenta (M), Cyan (C) toner 
cartridges from left to right.
Although you can print up to 300 additional pages (at 5% coverage) after the Toner Low message first 
appears, be sure to replace the toner cartridge with a new one before it becomes completely empty. When 
this occurs, the o indicator on the LCD will disappear.
Toner Life End message6
When the following message appears on the LCD, you need to replace the toner cartridge:
 
Toner Life End
Replace Black(K) 
The second line of the LCD indicates which colour you need to replace.
Replacing a toner cartridge6
Note
 To ensure high quality printing, we recommend that you use only genuine Brother toner cartridges. When 
you want to buy toner cartridges, call your dealer or Brother Customer Service.
 We recommend that you clean the printer when you replace the toner cartridge.
See Cleaningon page 122.
 
 
						

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CAUTION 
Wait to unpack the toner cartridge until immediately before you put it in the printer. If toner cartridges are 
left unpacked for a long time the toner life will be shortened.
  
If an unpacked drum unit is put in direct sunlight or room light, the unit may be damaged.
  
Put the toner cartridge in the drum unit immediately after you have removed the protective cover. To prevent 
any degradation to the print quality, DO NOT touch the shaded parts shown in the illustrations.
 
 
CAUTION 
For USA and Canada
  
Brother strongly recommends that you do not refill the toner cartridge provided with your printer. We also 
strongly recommend that you continue to use only genuine Brother brand replacement toner cartridges. Use 
or attempted use of potentially incompatible toner and/or cartridges in the Brother machine may cause 
damage to the machine and/or may result in unsatisfactory print quality. Our warranty coverage does not 
apply to any problem that is caused by the use of unauthorized third party toner and/or cartridges. To protect 
your investment and obtain premium performance from the Brother machine, we strongly recommend the 
use of genuine Brother supplies.
 
CAUTION 
For UK and other countries
  
Brother machines are designed to work with toner of a particular specification and will work to a level of 
optimum performance when used with genuine Brother branded toner cartridges. Brother cannot guarantee 
this optimum performance if toner or toner cartridges of other specifications are used. Brother does not 
therefore recommend the use of cartridges other than genuine Brother branded cartridges with this 
machine.
  
If damage is caused to the drum unit or other part of this machine as a result of using other manufacturer’s 
products with this machine, any repairs required as a result may not be covered by the warranty.
 
 
						

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aTurn off the printer power switch. Press the front cover release button and then open the front cover. 
bHold the green handle of the drum unit. Lift the drum unit up and then pull it out until it stops. 
cHold the handle of the toner cartridge and pull it out of the drum unit. Repeat this for all the toner 
cartridges.
 
 
						

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CAUTION 
We recommend that you place the toner cartridges on a clean, flat surface with a piece of disposable paper 
underneath them in case you accidentally spill or scatter toner.
  
DO NOT put a toner cartridge into a fire. It could explode, resulting in injuries.
  
Handle the toner cartridge carefully. If toner scatters on your hands or clothes, wipe or wash it off with cold 
water at once.
  
To avoid print quality problems, DO NOT touch the shaded parts shown in the illustrations.
 
Note
 Be sure to seal up the toner cartridge tightly in a suitable bag so that toner powder does not spill out of the 
cartridge.
 Discard the used toner cartridge according to local regulations, keeping it separate from domestic waste. 
If you have questions, call your local waste disposal office.