Brother Hl 4040cn User Manual

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Job Spooling
The printer keeps the print job sent to it in memory.
You can reprint a document without sending the data again from your computer (except for secure 
printing):
 Last Job Reprint: Reprints the last job
 Secure Print: Secure documents are documents that are password protected when they are sent to the 
machine. Only the people who know the password will be able to print them. Since the documents are 
secured at the machine, you must enter the password using the control panel of the machine to print 
them.
If you want to create a secure print job, check the Use Reprint box and then check the Secure Print 
box. Enter a password in the password box and click OK. 
(For more information about the Reprint function, see Reprinting documentson page 73.)
Note
If you want to prevent other people from printing your data using the reprint function, uncheck the 
Use Reprint check box in the job spooling settings.
 

Toner Save Mode
You can conserve toner using this feature. When you set Toner Save Mode to On, print appears lighter. 
The default setting is Off.
Note
We do not recommend Toner Save Mode for printing photo or gray scale images.
 

Quick Print Setup
This feature allows you to quickly choose driver settings by clicking a tasktray icon.
You can turn the quick print setting on or off. By placing a check in the selection boxes for the following 
functions you can choose which will be available in the quick print setting.
 Multiple Page
 Manual Duplex (HL-4040CN only)
 Duplex (HL-4050CDN / HL-4070CDW only)
 Toner Save Mode
 Paper Source
 Media Type
 Colour/Mono

Sleep Time
When the printer does not receive data for a certain period of time, it enters sleep mode. In sleep mode, 
the printer acts as though it were turned off. When you choose Printer Default the timeout setting will be 
5 minutes. Intelligent Sleep Mode automatically adjusts to the most suitable timeout setting depending on 
the frequency of your printer use. While the printer is in sleep mode, all the LEDs are off, but the printer 
can still receive data. Receiving a print file or document or pressing Go will automatically wake up the 
printer to start printing.
 
						

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Administrator
Administrators have the authority to limit access to functions such as scaling and watermark.
 Password
Enter the password into this box.
 Set Password
Click here to change the password.
 Copies Lock
Lock the copy pages selection to prevent multiple copy printing.
 Multiple Page & Scaling Lock
Lock the scaling setting and multiple page setting.
 Colour/Mono Lock
Lock the Colour/Mono settings as Mono to prevent colour printing.
 Watermark Lock
Lock the current settings of the Watermark option to prevent changes being made.

Print Setting
  Improve pattern printing 
Select this option if printed fills and patterns are different from the patterns and fills you see on your 
computer.
 Improve Thin Line
You can improve the image quality of thin lines.

Header-Footer Print
When this feature is enabled, it will print the date and time on your document from your computer’s system 
clock and the PC login user name or the text you entered. By clicking Setting, you can customize the 
information.
 ID Print
If you select  Login User Name, your PC login user name will print. If you select Custom and enter the 
text in the Custom edit box, the text you entered will print.

Colour Calibration
The output density of each colour may vary depending on the temperature and humidity of the 
environment the machine is in. This setting helps you to improve colour density by letting the printer driver 
use the colour calibration data stored in your printer.
 Get device data
If you click this button, the printer driver will attempt to get the colour calibration data from your printer.
 Use calibration data
If the driver successfully gets the calibration data, the driver will automatically check this box. Remove 
the check mark if you do not want to use the data.
 
						

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Accessories tab 3
When you install the optional accessories, you can add and choose their settings in the Accessories tab as 
follows.
 

 Available Options (1)
You can manually add and remove the options that are installed on the printer. Tray settings will match 
the installed options.

Paper Source Setting (2)
This feature recognizes the paper size set from the control panel menu for each paper tray.

Serial No. (3)
By clicking Auto Detect, the printer driver will probe the printer and display its serial number. If it fails to 
receive the information, the screen will display ---------. 

Auto Detect (4)
The Auto Detect function finds the currently installed optional devices and serial No. and then shows the 
available settings in the printer driver. When you click Auto Detect, options that are installed on the printer 
will be listed in Available Options (1). You can manually add or remove the options by choosing an 
optional device you want to add or remove, and then clicking Add or Remove.
Note
The Auto Detect function is not available under the following printer conditions:
 The printer power switch is off.
 The printer is in an error state.
 The printer is in a network shared environment.
 The cable is not connected to the printer correctly.
 
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Support tab3
 

Brother Solutions Center (1)
The Brother Solutions Center (http://solutions.brother.com
) is a web site offering information about your 
Brother product including FAQs (Frequently Asked Questions), User’s Guides, driver updates and tips for 
using your printer.

Printer Settings (2)
This will print the pages that show how the internal settings of the printer have been configured.

Check Setting... (3)
You can check the current driver settings.
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Using the custom monochrome printer driver (for Windows®)3
You can install a windows® printer driver that will restrict printing to monochrome only. 
If you want to install the Windows
® printer driver that will restricted colour printing, choose Custom setup 
from Install Printer Driver selection on the menu screen of the supplied CD-ROM. After accepting the 
software license and the initial installation screens, follow the steps below when the Select Components 
screen appears.
aChoose PCL Driver and any other Components you wish to install and click the Settings button. 
Note
If you are using the HL-4040CN, the PCL driver will automatically be selected.
 
bCheck the Enable box for Restrict Color Printing and enter a password in the Password box and 
Confirm Password box. Then click OK.
 
Note
 The password must be between 5 and 25 characters.
 You can unlock the restrict colour printing setting by using the Colour/Mono Lock feature of the printer 
driver. (See the Administrator selection of Device Optionson page 41.) To unlock the driver for colour 
printing, you will need the password you set at step b.
 
 
						

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3 Using the BR-Script3 printer driver  (PostScript
® 3™ language emulation for 
Windows®)  (HL-4050CDN/HL-4070CDW only)3
(For more information, see the Help text in the printer driver.)
Note
 To use the BR-Script3 printer driver you must install the driver using the Custom Install from the CD-ROM.
 The screens in this section are from Windows
® XP. The screens on your computer may vary depending 
on your operating system.
 
Device Settings tab 3
Choose the options you have installed.
 
 
						

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Printing Preferences3
Note
If you are using Windows
® 2000, XP, Windows Vista™ or Windows Server® 2003, you can access the 
Printing Preferences dialog box by clicking Printing Preferences... in the General tab of the 
Brother HL-4050CDN(HL-4070CDW) BR-Script3 Properties dialog box.
 

Layout tab
You can change the layout setting by choosing the settings for Orientation, 
Print on Both Sides (Duplex), Page Order and Page Per Sheet.
 
Orientation
Orientation selects the position of how your document will be printed.  (Portrait, Landscape or Rotated 
Landscape)
Print on Both Sides
If you want to do duplex printing. choose Flip on short or Flip on Long Edge. 
Page Order
Specifies the order in which the pages of your document will be printed. Front to Back prints the 
document so that page 1 is on top of the stack. Back to Front prints the document so that page 1 is on 
the bottom of the stack.
 
						

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Paper/Quality tab
Choose the Paper Source and Color.
 
Paper Source
You can choose Auto Select, Tray1, MP tray or Manual Feed.
Color
Choose how to print colour graphics either Black and White or Color.
 
						

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Advanced options3
 
aChoose the Paper Size and Copy Count (1).

Paper Size
From the drop-down box choose the Paper Size you are using. 

Copy Count
The copy selection sets the number of copies that will be printed. 
bSet the Image Color Management, Scaling and TrueType Font settings (2).

Image Color Management
Specifies how to print your colour graphics.
 If you don’t want to enable Image Color Management, click ICM Disabled.
 If you want the calculations for colour matching to be performed on the host computer before it 
sends the document to the printer, click ICM Handled by Host System.
 If you want the calculations for colour matching to be performed on your printer, click ICM Handled 
by Printer using printer calibration. 

Scaling
Specifies whether to reduce or enlarge documents, and by what percentage. 

TrueType Font
Specifies the TrueType font options. Click Substitute with Device Font (the default) to use 
equivalent printer fonts for printing documents that contain TrueType fonts. This will permit faster 
printing; however, you might lose special characters not supported by the printer font. Click 
Download as Softfont to download TrueType fonts for printing instead of using printer fonts.
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cYou can change settings by choosing a setting in the Printer Features list (3): 

Media Type
You can use the following types of media in your printer. For the best print quality, select the type of 
media that you wish to use.

Job Spooling
Secure Print allows you to secure documents that are password protected when they are sent to the 
printer. Only the people who know the password will be able to print them. Since the documents are 
secured at the printer, you must enter the password using the control panel of the printer. The secured 
document must have a Password and Job Name.    
(For more information about the Reprint function, see Reprinting documentson page 73.)

Password
Choose the password for your secured document that you send to the machine from the drop-down 
box. 

Job Name
Choose the Job name from the drop-down list for your secured document.  Plain Paper Thin Paper Thick Paper Thicker Paper Bond Paper Envelopes
Env. Thick Env. Thin Recycled Paper Postcard Label
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