Brother DCP J515W User Manual
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Chapter 5 28 Fax Detect5 If Fax Detect is On:5 The machine receives a fax call automatically, even if you answer the call. When you see Receiving on the LCD or when you hear “chirps” through the handset you are using, just replace the handset. Your machine will do the rest. If Fax Detect is Off:5 If you are at the machine and answer a fax call by lifting the handset, press Mono Start or Colour Start , then press 2 to receive the fax. If you answered at an extension telephone, press l51 . (See Operation from external and extension telephones on page 33.) Note • If this feature is set to On, but your machine does not connect a fax call when you lift an extension or external telephone handset, press the remote activation code l51 . • If you send faxes from a computer on the same telephone line and the machine intercepts them, set Fax Detect to Off. aPress Menu. bPress aor b to choose Fax. Press OK. cPress aor b to choose Setup Receive . Press OK. dPress aor b to choose Fax Detect . Press OK. ePress aor b to choose On (or Off). Press OK. fPress Stop/Exit.
29 6 6 Voice operations6 Tone or Pulse6 If you have a Pulse dialling service, but need to send tone signals (for example, for telephone banking), follow the instructions below: aPick up the handset of the external telephone. bPress # on the machine’s control panel. Any digits dialled after this will send tone signals. When you hang up, the machine will return to the Pulse dialling service. Fax/Tel mode6 When the machine is in Fax/Tel mode, it will use the F/T Ring (fast double-ring) to alert you to pick up a voice call. If you are at an external telephone, lift the handset of the external telephone, and then press Tel/R to answer. If you are at an extension telephone, youll need to lift the handset during the F/T Ring Time and then press #51 between the fast double-rings. If no one is on the line, or if someone wants to send you a fax, send the call back to the machine by pressing l51 . Caller ID (U.K. and Ireland only)6 The Caller ID feature lets you use the Caller ID subscriber service offered by many local telephone companies. Call your telephone company for details. This service shows the telephone number, or name if it is available, of your caller as the line rings. After a few rings, the LCD shows the telephone number of your caller (and name, if available). Once you answer a call, the Caller ID information disappears from the LCD, but the call information stays stored in the Caller ID memory. You can view the list or choose one of these numbers to fax to, add to Speed Dial or delete from the history. (See Caller ID history on page 38.) You can see the first 18 characters of the number (or name). The ID Unknown message means the call originated outside your Caller ID service area. The ID Withheld message means the caller has intentionally blocked transmission of information. You can print a list of the Caller ID information received by your machine. (See How to print a report in chapter 6 in the Advanced User’s Guide .) Note The Caller ID service varies with different carriers. Call your local telephone company to find out about the kind of service available in your area. Telephone and external devices6
Chapter 6 30 Setting the Caller ID to On6 If you have Caller ID on your line, then this function should be set to On to display the callers telephone number on the LCD as the telephone rings. aPress Menu. bPress aor b to choose Fax. Press OK. cPress aor b to choose Miscellaneous . Press OK. dPress aor b to choose Caller ID . Press OK. ePress aor b to choose On (or Off). Press OK. fPress Stop/Exit. Telephone services6 Your machine supports the Caller ID subscriber telephone service that some telephone companies offer. Features like Voice Mail, Call Waiting, Call Waiting/Caller ID, answering services, alarm systems or other custom features on one telephone line may create problems with the operation of your machine. Note Caller ID is available for U.K. and Ireland only. Setting the Telephone Line Type6 If you are connecting the machine to a line that features PBX or ISDN to send and receive faxes, it is also necessary to change the Telephone Line Type accordingly by completing the following steps. aPress Menu. bPress aor b to choose Initial Setup . Press OK. cPress aor b to choose Phone Line Set . Press OK. dPress aor b to choose PBX, ISDN (or Normal). Press OK. ePress Stop/Exit .
Telephone and external devices31 6 PBX and TRANSFER6 The machine is initially set to Normal, which lets the machine connect to a standard PSTN (Public Switched Telephone Network) line. However, many offices use a central telephone system or Private Branch Exchange (PBX). Your machine can be connected to most types of PBX. The machines recall feature supports timed break recall only (TBR). TBR will work with most PBX systems allowing you to gain access to an outside line, or transfer calls to another extension. The feature works when Tel/R is pressed. Note You can program a Tel/R key press as part of a number stored in a Speed Dial location. When programming the Speed Dial number, press Tel/R first (the LCD shows “!”), then enter the telephone number. If you do this, you do not need to press Tel/R each time before you dial using a Speed Dial location. (See Storing numbers on page 39.) However, if PBX is not chosen in the Telephone Line Type setting, you cannot use the Speed Dial number that the Tel/R press is programmed into. Connecting an external TAD (telephone answering device) 6 You may choose to connect an external answering device. However, when you have an external TAD on the same telephone line as the machine, the TAD answers all calls and the machine “listens” for fax calling (CNG) tones. If it hears them, the machine takes over the call and receives the fax. If it does not hear CNG tones, the machine lets the TAD continue playing your outgoing message so your caller can leave you a voice message. The TAD must answer within four rings (the recommended setting is two rings). The machine cannot hear CNG tones until the TAD has answered the call, and with four rings there are only 8 to 10 seconds of CNG tones left for the fax “handshake”. Make sure you carefully follow the instructions in this guide for recording your outgoing message. We do not recommend using the toll saver feature on your external answering machine if it exceeds five rings. Note If you do not receive all your faxes, shorten the Ring Delay setting on your external TAD. 1TAD When the TAD answers a call, the LCD shows Telephone. 1 1
Chapter 6 32 IMPORTANT DO NOT connect a TAD elsewhere on the same telephone line. Settings6 The external TAD must be connected as shown in the previous illustration. aSet your external TAD to one or two rings. (The machines Ring Delay setting does not apply.) bRecord the outgoing message on your external TAD. cSet the TAD to answer calls. dSet the Receive Mode to External TAD . (See Choose the Receive Mode on page 25.) Recording an outgoing message (OGM) on an external TAD6 Timing is important in recording this message. aRecord 5 seconds of silence at the beginning of your message. (This allows your machine time to listen for the fax CNG tones of automatic transmissions before they stop.) bLimit your speaking to 20 seconds. Note We recommend beginning your OGM with an initial 5-second silence because the machine cannot hear fax tones over a resonant or loud voice. You may try omitting this pause, but if your machine has trouble receiving, then you must re-record the OGM to include it. Multi-line connections (PBX)6 We suggest you ask the company who installed your PBX to connect your machine. If you have a multi line system we suggest you ask the installer to connect the unit to the last line on the system. This prevents the machine being activated each time the system receives telephone calls. If all incoming calls will be answered by a switchboard operator we recommend that you set the Receive Mode to Manual. We cannot guarantee that your machine will operate correctly under all circumstances when connected to a PBX. Any difficulties with sending or receiving faxes should be reported first to the company who handles your PBX. Note Make sure the Telephone Line Type is set to PBX. (See Setting the Telephone Line Type on page 30.)
Telephone and external devices33 6 External and extension telephones 6 Connecting an external or extension telephone6 You can connect a separate telephone to your machine as shown in the diagram below. 1 Extension telephone 2 External telephone When you are using a telephone on the same phone line, the LCD shows Telephone. Note Please make sure you use an external telephone with a cable no more than 3 metres long. Operation from external and extension telephones6 If you answer a fax call on an extension or an external telephone, you can make your machine take the call by using the Remote Activation Code. When you press the Remote Activation Code l51 , the machine starts to receive the fax. If the machine answers a voice call and fast double-rings for you to take over, use the Remote Deactivation Code #51 to take the call at an extension telephone. (See F/T Ring Time (Fax/Tel mode only) on page 27.) If you answer a call and no one is on the line: 6 You should assume that youre receiving a manual fax. Press l51 and wait for the chirp or until the LCD shows Receiving, and then hang up. Note You can also use the Fax Detect feature to make your machine automatically take the call. (See Fax Detect on page 28.) 1 2
Chapter 6 34 Using extension telephones (U.K. only)6 Your premises may already be wired with parallel extension telephones, or you may plan to add extension telephones to your line, as well as your machine. While the simplest arrangement is a straightforward parallel connection, there are some problems with this arrangement, the most obvious of which is inadvertent interruption of a facsimile transmission caused by someone picking up an extension telephone to make an outgoing call. Also, remote activation code may not operate reliably in such a simple configuration. This machine may also be set to make a delayed transmission (i.e. a transmission at a pre-set time). This pre-set job may coincide with someone picking up an extension handset. These problems can easily be eliminated, if you arrange modification of your extension wiring circuit, such that extension devices are connected “downstream” of your machine in a master/slave configuration (see fig. 2). In this configuration the machine can always detect whether a telephone is in use. Thus it will not attempt to seize the line during that time. This is known as “telephone off-hook detection.” The inadvisable configuration is shown in figure 1, and the recommended master/slave configuration is shown in figure 2. This new connection configuration can be arranged by contacting BT, Kingston upon Hull Telecommunications, your PBX maintainer or a qualified telephone installation company as appropriate. Simply explained, the extension telephone circuit should be terminated on a normal modular plug (BT 431A style), which in turn should be put into the modular socket of the white “T”- shaped connector provided as part of the line cord assembly. Inadvisable connection of extension sockets (Fig. 1.) 6 1 Extension socket 2 Master socket 3 Incoming line Recommended connection of extension sockets (Fig. 2.) 6 1 Extension socket 2 Master socket 3 Incoming line The fax machine must be plugged into the master socket. Note These telephones are now connected as external devices (see Connecting an external or extension telephone on page 33), because they are connected to the fax machine via the T-connector. FAX 11 2 3 FAX 11 2 3
Telephone and external devices35 6 Using a cordless external telephone6 Once the base unit of the cordless telephone has been connected to the same telephone line as the machine (see External and extension telephones on page 33), it is easier to answer calls during the Ring Delay if you carry the cordless handset around with you. If you let the machine answer first, you will have to go to the machine so you can press Tel/R to send the call to the cordless handset. Using remote codes6 Remote Activation code6 If you answer a fax call on an extension or external telephone, you can tell your machine to receive it by dialling the Remote Activation Code l51 . Wait for the chirping sounds then replace the handset. (See Fax Detect on page 28.) If you answer a fax call at the external telephone, you can make the machine receive the fax by pressing Mono Start and choose Receive . Remote Deactivation Code6 If you receive a voice call and the machine is in F/T mode, it will start to sound the F/T Ring (fast double-ring), after the initial ring delay. If you pick up the call on an extension telephone you can turn the F/T Ring off by pressing #51 (make sure you press this between the rings). If the machine answers a voice call and fast double-rings for you to take over, you can take the call at the external telephone by pressing Tel/R. Changing the remote codes6 If you want to use Remote Activation, you have to turn on the remote codes. The preset Remote Activation Code is l51 . The preset Remote Deactivation Code is #51. If you want to, you can replace them with your own codes. aPress Menu. bPress aor b to choose Fax. Press OK. cPress aor b to choose Setup Receive . Press OK. dPress aor b to choose Remote Codes . Press OK. ePress aor b to choose On (or Off). Press OK. fEnter the new Remote Activation Code. Press OK. gEnter the new Remote Deactivation Code. Press OK. hPress Stop/Exit . Note • If you are always disconnected when accessing your external TAD remotely, try changing the Remote Activation Code and Remote Deactivation Code to another three-digit code using the numbers 0-9 , l , # . • Remote Codes might not work with some telephone systems.
36 7 How to dial7 Manual dialling7 Press all of the digits of the fax or telephone number. Speed Dialling7 aPress (Speed Dial ). You can also choose Speed Dial by pressing ( FAX). bPress aor b to choose Search. Press OK. cPress the two-digit Speed Dial number. (See Storing Speed Dial numbers on page 39.) Note If the LCD shows Not Registered when you enter or search a Speed Dial number, a number has not been stored at this location. Search7 You can search for names you have stored in the Speed Dial memory. aPress ( Speed Dial ). You can also choose Speed Dial by pressing ( FAX). bPress aor b to choose Search. Press OK. cPress aor b to choose Alphabetical Order or Numerical Order . Press OK. dIf you chose Alphabetical Order in step c, use the dial pad to enter the first letter of the name, and then press aor b to choose the name and number you want to call. Press OK. Dialling and storing numbers7
Dialling and storing numbers37 7 Fax Redial7 If you are sending a fax manually and the line is busy, press Redial/Pause, and then press Mono Start or Colour Start to try again. If you want to make a second call to a number you recently dialled, you can press Redial/Pause and choose one of the last 30 numbers from the Outgoing Call List. Redial/Pause only works if you dialled from the control panel. If you are sending a fax automatically and the line is busy, the machine will automatically redial up to three times at five minute intervals. aPress Redial/Pause . bPress aor b to choose the number you want to redial. Press OK. cPress aor b to choose Send a fax . Press OK. dPress Mono Start or Colour Start . Note In Real Time Transmission the automatic redial feature does not work when using the scanner glass. Additional dialling operations 7 Outgoing Call history7 The last 30 numbers you sent a fax to will be stored in the outgoing call history. You can choose one of these numbers to fax to, add to Speed Dial, or delete from the history. aPress Redial/Pause . You can also choose Outgoing Call by pressing ( FAX). bPress aor b to choose the number you want. Press OK. cDo one of the following: To send a fax, press a orb to choose Send a fax . Press OK. Press Mono Start or Colour Start. If you want to store the number, press aor b to choose Add to Speed Dial . Press OK. (See Storing Speed Dial numbers from Outgoing Calls in chapter 5 in the Advanced User’s Guide .) Press aor b to choose Delete. Press OK. Press 1 to confirm. dPress Stop/Exit .