Amanda Work Group Features 7 Xx Instructions Manual

Chapter 2 Using Amanda Messenger 13
To reorder the columns:
 Position the mouse pointer over the column header and drag it to the 
column’s new position. 
Sorting Rows
By default the rows are sorted by date, but you can sort them based on the 
data in any column. For example, you might want to sort them by who they 
are from so you can review all the messages from a particular person more 
easily.
To sort the rows:
 Click a header to sort the messages based on the contents of that col-
umn. 
This...

14 Using [email protected]/DOS Workstation Features
Setting Up Amanda Messenger
To make sure that Amanda Messenger operates the way you want it to, you 
need to set workstation options.
To set up Amanda Messenger:
1. On the Options menu, click Workstation Options….
The Workstation Options dialog box appears.
2. Set any of the workstation options explained in the following sections.
Setting Play/Record Options
To play messages and to record greetings and messages, Amanda Messenger 
needs information about...

Chapter 2 Using Amanda Messenger 15
Converting from Stereo to Mono
When importing a stereo .WAV file, it must be converted to mono. You 
select the stereo channel on which to base its conversion.
To select a stereo import conversion channel:
 From the Workstation Options dialog box, click one of the following 
option buttons:
 Left Channel 
 Right Channel
 Average of Both
Being Notified about New Messages
If Amanda Messenger is running (even in the minimized mode), it can notify 
you every time a new...

16 Using [email protected]/DOS Workstation Features
Your selection determines the order a mailbox and name is displayed in the 
From column in the New and Saved Messages windows and in user lists. 
Regardless of your selection, if there is no name, Amanda Messenger 
displays only the mailbox. 
Saving New Messages Automatically
Normally new messages stay in the New Messages window until you move 
them to either the Saved Messages or the Trash Bin window using drag-and-
drop or either the Save or Update...

Chapter 2 Using Amanda Messenger 17
Managing Messages
This section explains how to handle both voice messages and fax messages.
Playing or Viewing a Message
As you receive voice or fax messages, your message light goes on and your 
workstation prompts you (unless you have stopped new message 
notification). You, of course, will want to review them.
To play a voice message or view a fax message:
 Double-click the message.
You can also select the message and click Play on the Play menu, View Fax 
on the...

18 Using [email protected]/DOS Workstation Features
NOTE:Copying messages results in a move if the destination 
is a message window. It results in a copy if the destina-
tion is a Compose window.
To save new messages automatically, see “Saving New Messages 
Automatically” on page 16.
Deleting a Message
You move selected messages from the New Messages or Saved Messages 
window to the Trash Bin window when you no longer want those messages.
To put messages in the trash bin, do one of the following:
 Drag...

Chapter 2 Using Amanda Messenger 19
Composing a Message
You can record a new message or a component for a new message using your 
telephone or your workstation. Your workstation options indicate what 
device you use to record. You can also add a component from an existing 
message or import an existing .WAV file as a component.
To use your telephone or your workstation:
1. On the Options menu, click Workstation Options….
The Workstation Options dialog box appears.
2. Do one of the following:
 Select the...

20 Using [email protected]/DOS Workstation Features
To record a message using the workstation’s sound card:
1. On the Messages menu, click New Message.
An empty Compose window appears.
2. On the Play menu, click Record.
3. Immediately start speaking into the microphone or playing a CD (or 
other device) for .WAV files.
4. On the Play menu, click Stop.
The Approve or Reject dialog box appears.
5. Click Review to listen to your recording.
6. Click Save to save it or Cancel to reject it. If you reject the...

Chapter 2 Using Amanda Messenger 21
4. Repeat steps 2 and 3 for any other messages that have components to be 
used in the new message.
T
IP:To use the entire message as part of the new message, you 
can drag it directly from the message window to the Com-
pose window.
Using Message Components
Every message contains from 1 to 20 components. For example, if a message 
is forwarded from one mailbox to another, it may have two components: the 
original message and the prefix recorded by the person who...

22 Using [email protected]/DOS Workstation Features
To send a message that has been composed:
1. Select the Compose window that contains the message to be sent.
2. On the Messages menu, click Send….
The Message Send Information dialog box appears.
3. Indicate whether you are sending the message to a mailbox or a list of 
mailboxes by selecting the Mailboxes, Personal List, or System List 
option button.
When you make your choice, the list box to the right of the option but-
tons changes to display...