Amanda Work Group Administrations 7 Xx Instructions Manual

Chapter 5: Setting Up Mailboxes 81
sage and stores it for the current mailbox and/or the mail-
box specified by Copy Messages To.
To keep a mailbox out of the employee directory, leave the 
Directory Name 1 and Directory Name 2 text boxes blank. 
In this case, you might want to put the user’s name in the 
Comment field.
Remember that a user can go by a nickname. The Directory 
Name 1 field might contain the nickname. For example, for 
someone named Thomas, are people going to enter T-o-m 
for Tom or...

82 Administering [email protected]/DOS
Autocreate does not delete mailboxes under any circumstances. This is for 
your protection, but it means that you, as the system administrator, should 
delete mailboxes that are no longer in use and change the name (and perhaps 
other settings) associated with a mailbox when the corresponding extension 
gets a new owner.
To autocreate mailboxes for extensions:
1. On the Mailbox menu, click Autocreate Mailboxes. (Any mailbox might 
be in the Mailbox field.)
The Enter...

Chapter 5: Setting Up Mailboxes 83
The other Basic Options fields are not evaluated, so their values do not 
matter for an information mailbox. 
T
IPS:You can lock the Current Greeting setting after recording 
your information (by changing the Max field to 0), so that 
it cannot be changed accidentally.
In the Comment field, you might refer to the menu or data 
the mailbox provides.
If the informational mailbox provides information to the 
user after which only a hangup is appropriate, the Exten-
sion...

84 Administering [email protected]/DOS
In general, you want to select the mailbox most similar to the mailboxes you 
create so you make the fewest changes to each new mailbox. Sometimes you 
use this procedure to create only one mailbox. For example, you might create 
a mailbox that requires only a name change.
To create a range of mailboxes based on another mailbox:
1. From the Mailbox window, click the   button after the current 
mailbox.
The Mailbox List dialog box appears.
2. Select the mailbox to be...

Chapter 5: Setting Up Mailboxes 85
3. Change the desired fields.
4. On the Mailbox menu, click Save… to save your changes.
The Save Changes dialog box appears.
5. Click Yes.
Moving from One Mailbox to Another
You can always move from one mailbox to the next in numeric order. Ctrl+P 
goes to the previous mailbox and Ctrl+N goes to the next. 
When you are in search mode, Ctrl+P and Ctrl+N move from one mailbox to 
another within the set of mailboxes that are the result of the search. 
You can select any...

86 Administering [email protected]/DOS
To select a mailbox to be displayed:
1. From the Mailbox window, click the   button after the current 
mailbox.
The Mailbox List dialog box displays all the currently defined mail-
boxes (or all those found by a search) in numerical order.
2. Select a mailbox from the list box by scrolling through the list box or 
typing the first few characters displayed in the list box; then click OK.
Amanda displays the selected mailbox in the Mailbox window.
Deleting an Existing...

Chapter 5: Setting Up Mailboxes 87
After you locate those mailboxes, you enter search mode. Amanda 
Administrator displays only the matching mailboxes in the Mailbox list box. 
On the Edit menu, clicking Next and Previous move you from one matching 
mailbox to the next matching User — instead of from one existing mailbox 
to the next existing mailbox.
To search for mailboxes with specific settings:
1. From the Mailbox window, press F3 (or, on the Edit menu, click 
Find…).
An information dialog box...

88 Administering [email protected]/DOS
6. To move from one matching mailbox to another, do either of the follow-
ing:
 Use Ctrl+P (or click Previous   on the toolbar)
 Use Ctrl+N (or click Next   on the toolbar)
7. When finished, on the Edit menu, select End Search.
Ctrl+P and Ctrl+N will then move from one mailbox to the next, regard-
less of whether the mailboxes have any matching values. 
N
OTE:To end a search or exit search mode at any time, on the 
Edit menu, click End Search.
Naming Groups and...

Chapter 5: Setting Up Mailboxes 89
2. Select the greeting to be named from the list box.
If the greeting has not been previously named, the greeting is identified 
only by its number.
3. Click Edit Name….
The Greeting Name dialog box appears.
4. Type a name for the greeting in the Greeting Name text box.
Mailbox Field Reference
The following table defines the User fields in the order in which they appear in the 
Mailbox window. Some appear in the Status window.
   
 
Mailbox Fields
FieldDescription...

90 Administering [email protected]/DOS
Security CodeThe up-to-eight digit security code that permits access to this mail-
box (0 to 99999999). For added security, the security code does not 
remain on the screen after you save the mailbox. The system admin-
istrator can change a security code but cannot see the current one—
unless the configuration option sec_code_display has been set to 
true. (It’s default is false.)
ExtensionContains the programmed dial actions Amanda should perform when 
she...