Xerox WorkCentre Pro 123 User Manual

Authentication for Job Flow Sheet and Mailbox 
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide 291
When the Authentication Feature is Enabled
The following table shows the relationship with the mailboxes for each user type when 
the Authentication feature is enabled.
NOTE: You can perform the same operations regardless of whether job flow sheets 
are created using [Mailbox] or [Job Flow Sheets] on the [Setup Menu] screen.
Job Flow OperationsUnentered Users (General Users)
Generally...

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O: Operation available
X: Operation not available
* The owner of a copied job flow sheet becomes a duplicate user.
Types of Mailboxes
The following three types of mailboxes can be used with the machine.
Generally Shared Mailbox
This is a mailbox created by a General User without using the Authentication feature.
When the Authentication feature is not enabled, this mailbox is shared and its...

Authentication for Job Flow Sheet and Mailbox 
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide 293
The ways to operate mailboxes that can be used with the machine differ depending on 
whether the Authentication feature is enabled. The following explains the operations 
available.
• When the Authentication feature is not enabled
• When the Authentication feature is enabled
When the Authentication Feature is Not Enabled
The following table shows the relationship with the mailboxes for...

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When the Authentication Feature is Enabled
The following table shows the relationship with the mailboxes for each user type when 
the Authentication feature is enabled.
Mailbox OperationsUnentered Users (General Users)
Generally 
SharedShared by Key 
OperatorsPersonal
Create XXX
Display X O
*2X
Delete X X X
Change Settings X X X
Display Document X O
*2X
Delete Document X O
*2X
Store...

Authentication for Job Flow Sheet and Mailbox 
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide 295
O: Operation available
X: Operation not available
*1: When storing documents into, or retrieving documents from the mailbox, 
authentication is not applicable to the following operations.
• Confidential fax reception
• Confidential Internet Fax reception
• Retrieving documents that use scan driver or Mailbox Viewer2
*2: You can use them only when the mailbox operations is permitted in the...

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NOTE: When job flow sheets not available for operation, depending on changes made 
to the authentication status, are linked to a mailbox, you can still use them except for 
changing/copying them. If you release the link, the job flow sheet will no longer be 
displayed and will be disabled.
Linking Job Flow Sheets to Mailboxes
The ways to link job flow sheets to mailboxes differ, depending...

Authentication for Job Flow Sheet and Mailbox 
Xerox CopyCentre/WorkCentre/WorkCentre Pro 123/128/133 User Guide 297
When the Authentication Feature is Enabled
The following table shows the relationship with the mailboxes for each user type when 
the Authentication feature is enabled.
O: Relationship available
X: Relationship not availableMailbox OperationsUnentered Users (General Users)
Generally 
SharedShared by Key 
OperatorsPersonal
Generally Shared X X X
Shared by Key Operators X X X
Personal (own)...

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Overview of Auditron Administration
This section is an overview of the Auditron Administration feature used with the 
machine.
Authentication and Auditron Administration
The Auditron Administration feature operates in conjunction with the Authentication 
feature.
Two types of authentication are used.
Direct Authentication
You can perform Auditron Administration using an Entered User....

Overview of Auditron Administration 
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O: Manageable
X: Not manageable
*1: This feature forbids any actions beyond the number of pages specified.
For more information on the setting methods, refer to Create/Check User Accounts in 
the Setups chapter on page 259.
Network Authentication
When you are using Network Authentication with the machine, Auditron Administration 
information is managed through a remote account server.
The features...

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Jobs that Can be Managed for Each Service
The types of jobs you can manage using the Auditron Administration feature vary for 
print, scan, and fax services.
This section lists the items that can be managed for each service.
Print
The items you can manage for print jobs using the Auditron Administration feature are 
as follows.
*1: Authentication unnecessary when printing because a print...