Xerox WorkCentre 7775 User Manual

							Installation and Setup
WorkCentre 7755/7765/7775 Multifunction Printer
User Guide 31
Installation and Setup Overview
Before you can use your printer, you must:
1. Make sure the printer is connected correctly and turned on.
2. Install software drivers and utilities.
3. Configure the software.
Physical Connection
You can connect to your printer over a network. Connect to a functioning and dedicated fax telephone 
line for the optional fax. Communication cables are not included with your printer and must be 
purchased separately.
Ethernet Network
To physically connect your printer to the network:
1. Connect the power cable to the printer, and plug it into an electrical outlet.
2. Connect one end of a Category 5, or better, Ethernet cable to the Ethernet port in the back of the 
printer. Connect the other end of the cable to your network port.
3. If your printer has fax installed, connect to a functioning telephone line using a standard RJ11 cable.
4. Turn the printer on. 
Fa x  Co n n e c t i o n
Use a standard RJ11 cable, No. 26 American Wire Gauge (AWG) or larger, to connect your printer to 
the telephone line.
Initial Printer Setup
Initial settings must be completed before the printer software can be installed. If the printer has not 
been previously powered up and configured, see the System Administrator Guide at 
www.xerox.com/office/WC7755_WC7765_WC7775docs.
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							Installation and Setup
WorkCentre 7755/7765/7775 Multifunction Printer
User Guide32
Installing the Software
This section includes:
•Operating System Requirements on page 32
•Installing Drivers and Utilities for Windows on page 32
•Installing the Drivers and Utilities for Macintosh on page 33
•UNIX and Linux Drivers on page 36
Operating System Requirements
• PC: Windows 2000, XP, Vista, Windows Server 2003 or newer.
• Macintosh: OS X, version 10.3 or newer.
• UNIX and Linux: see www.xerox.com/office/WC7755_WC7765_WC7775drivers
Installing Drivers and Utilities for Windows
To access all features of the printer, you must:
• Install the Xerox print driver.
• Install the Xerox scan driver.
Installing a Network Printer
Before installing drivers, ensure that the printer is plugged in, turned on, connected to an active 
network and has a valid IP address.
To install the driver:
1. Insert the Software and Documentation CD into your computer’s CD drive.
2. The installer starts automatically unless you have autorun disabled on your computer.
Note: If the installer does not start, navigate to the drive and double-click Setup.exe. If the 
Software and Documentation CD is not available, download the latest driver from 
www.xerox.com/office/WC7755_WC7765_WC7775drivers.
3. To change the language, click Language, select your language from the list, then click OK.
4. Click Install Drivers, then click Install Print and Scan Drivers.
5. Click Agree to accept the License Agreement.
6. Select your printer from the list of discovered printers, then click Install.
7. If your printer does not appear in the list of discovered printers:
a. Click IP Address or DNS Name near the top of the window.
b. Type the address or name of your printer, then click Search. If the IP address does not display, 
see Finding The Printer’s IP Address on page 37.
c. When the printer displays in the window, click Next.
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							Installation and Setup
WorkCentre 7755/7765/7775 Multifunction Printer
User Guide 33
8. Select the desired printer driver:
• PostScript
•PCL 5
•PCL 6
9. Select the desired scan driver:
•TWAIN
•WIA
• Enable Xerox Scan Utility
10. Click Install.
11. When the installation completes, click Finish.
Installing the Drivers and Utilities for Macintosh
To access all features of the printer, you must:
• Install the printer and scan drivers
• If required, add the printer
Before installing drivers, verify that the printer is plugged in, turned on, connected to an active network 
and has an IP address.
Printer and Scan Drivers
Note:The printer and scan drivers both install at the same time.
To install the printer and scan driver:
1. Insert the Software and Documentation CD into the CD drive.
Note:If the Software and Documentation CD is not available, download the latest driver from 
www.xerox.com/office/WC7755_WC7765_WC7775drivers.
2. Open the Mac folder, then open Mac OS 10.3+Universal PS folder.
3. Open WorkCentre 7755_7765_7775 CD.dmg.
4. Open WorkCentre 7755_7765_7775 CD.
5. Click Continue three times.
6. Click Agree to accept the License Agreement.
7. Click the disk for installation, click Continue, then click Install.
8. Enter your password, then click OK.
9. If your printer does not appear in the list of discovered printers:
a. Click the Manually enter the printer’s name or address button at the top of the window.
b. Type the address or name of the desired printer, then wait for the computer to find the printer. 
If the IP address of the printer is not known, see Finding The Printer’s IP Address on page 37.
c. Click Continue.
10. Click OK to accept the print queue message.
11. If desired, click the check boxes to Set Printer as Default and Print a Test Page.
12. Click Continue, then click Close.
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							Installation and Setup
WorkCentre 7755/7765/7775 Multifunction Printer
User Guide34
13. From the Apple menu, open System Preferences, then open Print & Fax.
14. Click the Printing tab, click to select the printer in the list, then click Printer Setup.
15. Click Installable Options, then confirm the options installed on the printer are displayed.
16. If changes are made, click Apply Changes, close the window, then quit System Preferences.
The printer is now ready to use.
Adding the Printer for OS X Version 10.3
1. Open the Applications folder, then open the Utilities folder. 
2. Open the Printer Setup Utility.
3. Click Add.
4. Confirm that the first drop-down menu is set to Rendezvous for a network connection.
5. Select the printer in the window.
6. Select Xerox from the Printer Model drop-down menu.
7. Select the appropriate printer model from the list.
8. Click the Add button.
Note:If your printer was not detected by the network, check to make sure that the printer is on, 
and the Ethernet cable is connected properly.
If you want to connect by specifying the printer’s IP address:
1. Open the Applications folder, then open the Utilities folder. 
2. Open the Printer Setup Utility.
3. Click Add.
4. Confirm that the first drop-down menu is set to IP Printing.
5. Select LPD/LPR, IPP, or Socket/HP Jet Direct from the Printer Type drop-down menu.
6. Enter the printer’s IP address in the Printer Address field.
7. Select Xerox from the Printer Model drop-down menu.
8. Select the appropriate printer model from the list.
9. Click the Add button.
Adding the Printer for OS X Version 10.4
1. Open a Finder window, click the Applications folder, then click System Preferences.
Note:If the System Preferences application is displayed in your dock, click the icon to open 
System Preferences.
2. Click Print & Fax, then click Printing.
3. Click the plus button under the list of detected printers.
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							Installation and Setup
WorkCentre 7755/7765/7775 Multifunction Printer
User Guide 35
4. Click Default Browser in the Printer Browser window.
5. Select your printer from the list, then click Add.
Note:If your printer was not detected by the network, check to make sure that the printer is on and 
the Ethernet cable is connected properly.
If you want to connect by specifying the printer’s IP address:
1. Open System Preferences from the Applications folder. 
2. Open Print & Fax and select the Printing tab.
3. Click the plus button under the list of detected printers.
4. Click IP Printer in the Printer Browser window.
5. Select IPP, Line Printer Daemon – LPD, or HP Jet Direct – Socket from the Protocol list.
6. Type the printer’s IP address in the Address field.
7. Type a Name for the printer.
8. Type a location for the printer.
9. Select Xerox from the Print Using drop-down list.
10. Select your printer model from the list.
11. Click Add.
Adding the Printer for OS X Version 10.5
1. Open the Applications folder, then double-click System Preferences.
2. Click Print & Fax.
3. Click the plus button under the list of installed printers.
4. Type the IP address or host name of the printer you want to add.
5. Type a Queue name for your printer or leave it blank to use the default queue.
6. Select your printer from the list, then click Add.
Note:If your printer was not detected by the network, check to make sure that the printer is on, 
and the Ethernet cable is connected properly.
If you want to connect by specifying the printer’s IP address:
1. From the Applications folder on the dock, click the System Preferences icon.
2. Click Print & Fax.
3. Click the plus button under the list of installed printers.
4. Click IP Printer.
5. Select IPP, Line Printer Daemon – LPD, or HP Jet Direct – Socket from the Protocol list.
6. Type the printer’s IP address in the Address field.
7. Type a name for the printer.
8. Type a location for the printer.
9. Select a driver to use from the Print Using drop-down list.
10. Select your printer model from the list.
11. Click Add.
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							Installation and Setup
WorkCentre 7755/7765/7775 Multifunction Printer
User Guide36
UNIX and Linux Drivers
Supported UNIX and Linux drivers are available at 
www.xerox.com/office/WC7755_WC7765_WC7775drivers.
For details see the System Administrator Guide at 
www.xerox.com/office/WC7755_WC7765_WC7775docs.
Other Drivers
The following drivers are also available for Windows only at: 
www.xerox.com/office/WC7755_WC7765_WC7775drivers.
•Xerox Global Print Driver
TM for PCL: Use to print to any PCL printer on your network, including those 
made by other manufacturers. It configures itself for your individual printer upon installation.
•Xerox Mobile Express Driver
TM for PCL: Use to print to any PCL printer on your network, including 
those made by other manufacturers. It configures itself for the printer you select every time you 
print. If you travel frequently to the same sites, you can save your favorite printers in that location 
and the driver will remember your settings.
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							Installation and Setup
WorkCentre 7755/7765/7775 Multifunction Printer
User Guide 37
Using CentreWare Internet Services
CentreWare Internet Services (CentreWare IS) provides access to the printer’s embedded Web server. It 
enables you to easily manage, configure, and monitor your printer using a Web browser on a network 
computer. Use CentreWare IS to access printer status, configuration, security settings, and diagnostic 
functions. It also provides access to special printing functions such as printing saved jobs.
CentreWare IS enables you to:
• Check supplies status from your computer, saving a trip to the printer.
• Access job accounting records to allocate printing costs and plan supplies purchases.
• Retrieve scanned document files stored in the printer.
• Access online manuals and technical support information located on the Xerox website.
Note:Some printer capabilities must be enabled using CentreWare IS. Unless your system administrator 
has unlocked the printer, you will need to log in as an administrator to access these settings.
CentreWare IS requires:
• A Web browser and a TCP/IP connection between the printer and the network (in Windows, 
Macintosh, or UNIX environments).
• JavaScript must be enabled in the Web browser. If JavaScript is disabled, a warning message 
appears and CentreWare IS may not function properly.
• TCP/IP and HTTP must be enabled in the printer.
For details see the CentreWare IS Help or the System Administrator Guide at 
www.xerox.com/office/WC7755_WC7765_WC7775docs.
Finding The Printer’s IP Address
The printer’s IP address is required to use CentreWare IS. If you do not know the IP Address, print the 
Configuration Report. The printer’s IP address appears in the Common User Data section in the upper 
left of the page.
To print the Configuration Report:
1. An the printer’s control panel, press the Machine Status button .
2. Touch the Machine Information tab, then touch Information Pages.
3. Touch Configuration Report, then touch OK.
4. After the report prints, touch Close.
Accessing CentreWare IS
1. At your computer, open a Web browser.
2. Type the IP address of your printer.
The CentreWare IS Welcome page appears.
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WorkCentre 7755/7765/7775 Multifunction Printer
User Guide38
Printing
This chapter includes:
•Printing Overview on page 39
•Supported Media on page 40
•Loading Media on page 42
•Printing on Special Media on page 53
•Selecting Printing Options on page 57
•Printing on Both Sides of the Paper on page 62
•Selecting the Paper to Use on page 64
•Printing Multiple Pages to a Single Sheet (N-Up) on page 65
•Printing Booklets on page 66
•Using Color Corrections on page 69
•Printing in Black and White on page 73
•Printing Insert Pages on page 74
•Printing Cover Pages on page 75
•Printing Exception Pages on page 77
•Scaling on page 78
•Printing Watermarks on page 79
•Printing Mirror Images on page 81
•Creating and Saving Custom Sizes on page 82
•Job Completion Notification for Windows on page 83
•Printing Special Job Types on page 84
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							Printing
WorkCentre 7755/7765/7775 Multifunction Printer
User Guide 39
Printing Overview
1. Select appropriate media.
2. Load media in the tray, then specify the size, color, and type on the printer’s control panel.
3. Access the print settings in your software application, CTRL+P for Windows, or CMD+P for 
Macintosh for most software applications.
4. Select your printer from the list.
5. Access the printer driver settings by selecting Properties or Preferences (Windows), Xerox Features 
for Macintosh. The title of the button may vary depending on your application.
6. Modify the printer driver settings as necessary, then click OK.
7. Select Print (in your application’s print settings dialog) to send the job to the printer.
See also: 
Loading Media on page 42
Selecting Printing Options on page 57
Printing on Both Sides of the Paper on page 62
Printing on Special Media on page 53
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							Printing
WorkCentre 7755/7765/7775 Multifunction Printer
User Guide40
Supported Media
This section includes:
•Recommended Media on page 40
•General Media Loading Guidelines on page 40
•Media That Can Damage Your Printer on page 40
•Paper Storage Guidelines on page 41
Your printer is designed to be used with a variety of media types. Follow the guidelines in this section to 
ensure the best print quality and to avoid jams.
For best results, use Xerox printing media specified for your printer.
Recommended Media
A complete list of recommended media types is available:
•www.xerox.com/paper Recommended Media List (United States)
•www.xerox.com/europaper Recommended Media List (Europe)
Ordering Media
To order paper, transparencies, or other specialty media, contact your local reseller or go to: 
www.xerox.com/office/WC7755_WC7765_WC7775supplies.
Caution:Damage caused by using unsupported paper, transparencies, and other specialty media 
is not covered by the Xerox warranty, service agreement, or Total Satisfaction Guarantee. The Total 
Satisfaction Guarantee is available in the United States and Canada. Coverage may vary outside 
these areas; please contact your local representative for details.
General Media Loading Guidelines
Follow these guidelines when loading paper and media in the appropriate trays:
• Use only recommended Xerox transparencies; print quality may vary with other transparencies.
• Do not print on sheets of label stock that have labels removed.
• Use only paper envelopes. Print envelopes 1-sided only.
• Do not overload the paper trays.
• Adjust the paper guides to fit the paper size.
• Make sure the correct paper type is selected on the printer’s touch screen after loading paper in a 
tray. Improper settings may degrade image quality.
Media That Can Damage Your Printer
Your printer is designed to use a variety of paper and media types for print jobs. However, some media 
can cause poor output quality, increased paper jams, or damage to your printer.
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