Xerox WorkCentre 5735A User Manual

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Image Quality
The Image Quality options provide access to the features 
which enhance the image quality or output quality. To 
access the Image Quality options, select Services Home 
and Fa x. Then select the Image Quality tab.
Image Options
Lighten / Darken
This provides manual control to adjust the lightness or 
darkness of the scanned images.
• Move the indicator down to darken the scanned 
image, for light originals such as pencil images.
• Move the indicator up to lighten the scanned image, 
for dark originals such as halftones or originals with 
colored backgrounds.
Image Enhancement
Background Suppression
This enhances originals that have colored backgrounds, by 
reducing or eliminating the background on the output. This 
option is useful when your original is on colored paper.
• Select Auto Suppression to automatically suppress 
unwanted background.
• Select Off to turn the Background Suppression feature 
off, particularly when: 
•The Darken adjustment does not produce a 
satisfactory output from light originals.
• The original has a gray or colored border, such as a certificate.
• You want to bring out fine detail that was lost due to a dark edge when using bound originals.
Select Save to save your selections and exit.
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Layout Adjustment
The Layout Adjustment options allow you to specify the 
type and size of document for scanning, for example a 
custom size or book original. You can also specify how to 
process documents that are too big for the receiving fax 
machine. To access the Layout Adjustment options, select 
Services Home and Fa x. Then select the Layout 
Adjustment tab.
Original Size
Select Original Size to enter the size of your document when scanning from the document glass or the 
document feeder. Your device uses this information to calculate the size of your original and the 
scanned image. You can also select Auto Detect for automatic size detection, or Mixed Size Originals 
if scanning a mix of sizes. The options are:
•Auto Detect is the default setting and enables 
automatic size sensing. The size detected is matched 
to a standard size paper.
•Pre-set Scan Areas allows you to define the size of 
your original from a list of pre-set, standard document 
sizes. You can view the list by using the scroll bar.
•Custom Scan Areas is used to enter a specific area for 
scanning. Measure the area to be scanned on the 
original and enter the X and Y axis measurements into the fields provided. Only the area specified 
is scanned.
•Mixed Size Originals allows you scan documents containing different size pages. The pages must 
be the same width, like A4 LEF and A3 SEF (8.5x11” LEF and 11x17” SEF), other combinations are 
shown on the screen. The device will detect the size of the documents and determine whether the 
receiving fax machine can support the various paper sizes. If the receiving fax cannot support the 
page sizes, the image is reduced or enlarged to fit.
Select Save to save your selections and exit.
Reduce/Split
Select Reduce/Split to specify how your faxed document is printed if your document paper size is 
larger than the receiving fax machine's capabilities. The options are:
•Reduce to Fit this option reduces the image to fit the 
paper size of the receiving fax machine.
•Split Across Pages this option splits the document 
into 2 equal parts, or the majority of the image is put 
on to 1 page and the remainder on the next page.
Select Save to save your selections and exit.
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Book Faxing
CAUTION:Do not close the document feeder when scanning bound originals.
Select Book Faxing to specify which page or pages of a book are to be scanned. The book original is 
placed face down on the document glass with the spine of the book lined up with the marker on the 
rear edge of the document glass. Align the top of the bound original against the rear edge of the 
document glass.
The device will identify the size of the original during scanning. If the pages have a black or dark 
colored border the device will assume that the pages are smaller than they really are. To overcome this 
use the Custom Scan Areas feature in Original Size to enter the exact size of the page. Refer to 
Original Size on page 82 for more information.
The options are:
•Both Pages use to scan both pages, the left page of 
the book will be scanned first. Use the arrow buttons to 
specify an amount from 0 to 50 mm (0 to 2”) to be 
deleted from the center of the book in order to delete 
unwanted marks reproduced from the gutter of the 
book.
•Left then Right or Right then Left is used to scan 
both pages, but the pages will be scanned in the order 
specified. These options replace the Both Pages option and will not be displayed unless enabled 
in To o l s. Refer to Display Options on page 261 of Administration and Accounting.
•Left Page Only use to scan the left page only. Use the arrow buttons to specify an amount from 0 
to 25mm (0 to 1”) to be deleted from the right side of the page in order to delete unwanted marks 
reproduced from the gutter of the book.
•Right Page Only use to scan the right page only. Use the arrow buttons to specify an amount 
from 0 to 25mm (0 to 1”) to be deleted from the left side of the page in order to delete unwanted 
marks reproduced from the gutter of the book.
Select Save to save your selections and exit.
Several pages of a bound document can be faxed using the Build Job fea t ure . Refe r to  Build Job on 
page 90 for more information.
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Fax Options
The Fa x  O p t i o n s allow you to specify how your fax 
document is transmitted and how it is printed at the 
receiving fax machine. To access the Fa x  O p t i o n s, select 
Services Home and Fa x. Then select the Fa x  O p t i o n s  tab.
Confirmation Report
Select Confirmation Report to print a broadcast report to identify the success or failure of a fax job. 
The options displayed depend on the settings enabled in Tools. Refer to the System Administrator 
Guide for more information.
The options are:
Print Confirmation
• Use to print a transmission report containing details about the fax, together with a reduced copy 
of the first faxed page.
•The Confirmation report is printed after every transmission.
• When sending a fax to multiple recipients, one report is printed listing all of the recipients.
Print On Error Only
• Select this option to print the Confirmation report only if an error occurs with the transmission.
Select Save to save your selections and exit.
Starting Rate
Use Starting Rate to select the top transmission speed of your fax job. The actual transmission speed 
will depend on the receiving fax machine. The options are:
Super G3 (33.6 Kbps)
• The fastest fax transmission rates and the default option.
• Determines the transmission rate to be used based on the maximum capabilities of the receiving 
fa x  m a c h i n e .
• This rate minimizes transmission errors by using Error Correction Mode (ECM). Initial transmission 
speed is 33,600 Bits Per Second (bps).
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G3 (14.4 Kbps)
• The standard Group 3 fax transmission rates. These are used in fax environments where there is 
existing noise or stress on the phone network which prevents higher speed fax transmissions 
working well.
• Selects the transmission rate based on the maximum capabilities of the receiving fax machine.
• Initial transmission speed is 14,400 Bits Per Second (bps). This rate minimizes transmission errors 
by using Error Correction Mode (ECM).
Forced (4800 bps)
• Used in areas of low quality communication, when experiencing telephone noise, or when fax 
connections are susceptible to errors.
• Forced (4800 bps) is a slower transmission rate but is less susceptible to errors. In some regional 
areas the use of Forced (4800 bps) is restricted.
Select Save to save your selections and exit.
Delay Send
Select Delay Send to specify the time within the next 24 hours that you want the fax to be 
transmitted. Use this feature to transmit faxes during off-peak hours or when sending to another 
country or time zone. Delay Send can also be used with Mailbox and Polling options.
1. Select Specified Time and select either the Hour or 
the Minute field to enter a time to send your fax.
2. Use the arrow buttons or numeric keypad to enter the 
hours and minutes.
If the device is set up to display the time using a 12 
hour clock, you must also select either the AM or PM 
button.
3. Select Save to save your selections and exit.
Once scanned, the fax will be stored in memory and sent at the specified time.
Note:Delay Send can be used for Batch Send fax jobs. For more info refer to Batch Send on 
page 75.
Send Header Text
This feature allows you to add header text information when sending the fax. This is in addition to the 
standard header text. The information is printed in the header at the top of each page of the fax 
transmission. The information included is displayed on the screen and can be customized using Tools. 
Refer to the System Administrator Guide for more information.
Select On then Save to enable the Send Header Text to print on the fax output.
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Mailboxes
Mailboxes are areas of device memory where incoming faxes are stored or from which outgoing faxes 
can be polled. Mailboxes enable you to store all received fax documents until it is convenient to retrieve 
them. Conversely, storing fax documents in a mailbox for Polling allows a remote user or users to 
retrieve the fax on demand.
Mailboxes must be set up by the System Administrator before fax documents can be stored in them. 
The device can contain up to 200 electronic mailboxes within its memory. To allow a remote user to fax 
to your mailbox they must know your mailbox number. To retrieve a document from your mailbox the 
remote user must know your mailbox number and if, appropriate, your passcode.
The mailbox passcode ensures that the fax documents held in the mailbox are secure and can only be 
accessed by an authorized user. The passcode is a 4 digit number. If the mailbox has been setup with a 
passcode of 0000 then any combination of numbers, including no numbers, can be entered as the 
passcode to gain access to the mailbox.
Select the Mailboxes button. The options are:
Send to a Remote Mailbox
This feature enables you to send a fax directly to an individual's private mailbox on a remote machine. 
The remote machine must have mailbox capabilities.
1. Select Send to a Remote Mailbox.
2. Select the Fa x  N u m b e r entry field and enter the 
recipient's fax number using the numeric keypad. 
Alternatively, select the Address Book option and 
select the recipient from the directory.
To send to a remote mailbox you must know the 
recipients mailbox number.
3. Select the Mailbox Number entry field and enter the 
mailbox number, between 001 and 255.
4. Select Save to save your selections and exit.
5. If required, use Delay Send to program a specific time to send the fax. Refer to Delay Send on 
page 85 for more information.
6. Load the originals and select Start on the control panel to send the fax to the recipient's mailbox.
A Store to Remote Mailbox message is displayed for information.
If enabled by your System Administrator, a report is printed once the documents are sent to the 
remote mailbox.
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Store to Local Mailbox
This feature allows you to store documents to be polled. The document is stored in your mailbox and 
automatically sent to a remote fax machine when requested.
1. Select the Store to Mailbox button.
2. Select the Mailbox Number entry field and enter the 
mailbox number, between 001 and 200.
3. Select the Mailbox Passcode entry field and enter the 
4-digit mailbox passcode.
4. Load the originals and select Start.
Your fax job is scanned and stored in the mailbox and the 
Mailboxes screen returns.
Print Mailbox Documents
Faxes stored in your mailbox can be printed.
1. Select the Print Mailbox Documents button.
2. Select the Mailbox Number entry field and enter the 
mailbox number, between 001 and 200.
3. Select the Mailbox Passcode entry field and enter the 
4-digit mailbox passcode.
4. Select Start to print the contents of the mailbox.
The documents may be deleted after printing, depending 
on the Mailbox & Polling Policies set.
Delete Mailbox Documents
All the faxes stored in your mailbox can be deleted. Mailbox Documents are faxes you have stored 
ready for Polling and faxes that you have received in your mailbox.
1. Select the Delete Mailbox Documents button.
2. Select the Mailbox Number entry field and enter the 
mailbox number, between 001 and 200.
3. Select the Mailbox Passcode entry field and enter the 
4-digit mailbox passcode.
4. Select Start to delete the contents of the mailbox.
Note:The storage time for faxes is set up by the 
System Administrator.
A confirmation screen is displayed prior to deleting the faxes stored in the selected mailbox.
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Polling
Using the Polling function, documents stored on a remote 
fax machine can be retrieved and printed on your device. 
Alternatively, documents stored on your device can be 
polled by a remote fax machine. Polling is a useful way of 
constantly providing access to updated information 
without having to re-distribute it. 
Local Polling
The Local Polling feature allows a fax document to be left in the memory of your device to be retrieved 
by another fax machine. If the fax document is in memory it may be polled once and deleted, or polled 
several times, depending on the Mailbox & Polling Policies set.
Select the Local Polling button and then On to enable Local Polling. The options are:
•Secure Polling is used for sensitive documents. Access is only granted if the fax numbers of the 
retrieving devices have been entered, or if the Allow All Address Book numbers access option is 
selected.
a. Select the Secure Polling button and then Enabled.
b. Select the Polling Passcodes button and add the 
fax numbers of the devices retrieving the 
document. Alternatively, select Allow All Address 
Book numbers access to enable all fax numbers 
stored in the Address Book access to the 
document.
c. Use Add to add more than one number to the list. 
To delete a number from the list, select the entry 
and select Delete.
d. Select Close to exit.
e. Load the originals to be stored for polling and press Start.
The originals are scanned and stored in memory ready to be polled.
•Print Polling Documents prints the documents stored in memory.
•Delete Polling Documents deletes all stored documents. A confirmation screen is displayed, 
select Delete All or Cancel.
Select Save to save your selections and exit.
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Poll Remote Fax
The Poll a Remote Fax feature allows you to call a remote fax machine. The call locates and retrieves 
faxes stored at the remote machine. Remote Polling allows you to poll a remote machine immediately 
or at a specified time. More than one remote machine can be polled at a time.
1. Select the Poll a Remote Fax button and select On. 
Then select Save.
2. Enter the fax numbers of the devices which are being 
polled. Use Add to add more than one number to the 
list.
Use the Speed Dial or Address Book option to add a 
specific number from the directory.
3. If required, use Delay Send to program a specific time 
to poll the remote machine. Refer to Delay Send on page 85 for more information.
4. Select Start to commence polling.
The remote device is polled and the retrieved document printed. 
Poll Remote Mailbox
The Poll Remote Mailbox feature allows you to call a remote machine which has a mailbox setup. The 
call locates and retrieves the faxes stored within the mailbox. The mailbox number and passcode must 
be known.
1. Select the Poll a Remote Mailbox button.
2. Select the Fa x  N u m b e r entry field and enter the fax 
number of the device being polled using the numeric 
keypad. Use the Address Book option to add the 
number if required.
Use the Dialing Characters option to enter the 
number if special characters are required. Refer to 
Dialing Characters on page 74 for more information.
3. Select the Mailbox Number entry field and enter the mailbox number, between 001 and 200.
4. Select the Mailbox Passcode entry field and enter the 4-digit mailbox passcode.
5. Select Start to commence polling the mailbox.
The remote device mailbox is polled and the retrieved document printed.
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Fa x  Re p o r t s
Various fax reports are available for printing on your device. Select one of the following reports to print:
•Activity Report prints details of the last 50 fax transactions.
•Address Book Individuals Report prints details of all entries in the individual directory.
•Address Book Group Report prints details of all groups in the group directory.
•Options Report prints details of the fax card configuration.
•Pending Jobs Report prints information about jobs currently queued in the device memory and 
details of available memory.
Select Print Report to print the selected report.
Job Assembly
This tab provides access to the Build Job feature for compiling jobs which have different originals or 
programing requirements within a job. To access the Job Assembly options, select Services Home and 
Fa x. Then select the Job Assembly tab.
Build Job
Use this feature to build a job that requires 
different settings for each page, or a segment of 
pages.
You can select the appropriate settings to be 
applied to individual pages or segments of a 
completed job. First split the originals into 
sections for individual programing.
1. Select Build Job on the Job Assembly tab.
2. Switch on Build Job by selecting the On button and 
select Save.
3. Select the options required for the first segment of the 
job.
4. Load the first segment originals and press Start.
5. Remove the first segment originals. The Build Job 
screen displays the first segment in the list. The 
following options can be applied:
•Delete Last Segment deletes the last segment scanned. You can continue programing the 
Build Job.
•Delete All Segments deletes the current Build Job and returns you to the main Build Job 
screen.
Some pages 
with text and 
some with 
photosSome pages 
2 sided and 
some 1 sidedVa r i o u s  
sized 
originalsMore than 
100 pages
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