Xerox WorkCentre 5735A User Manual

							Image Quality
WorkCentre™ 5735/5740/5745/5755/5765/5775/5790
Copy51
• Move the indicator down to soften the scanned image.
Screen
This option is available with Photo and Text, Te x t and Halftone Photo Original Type options. The Screen 
options are as follows:
•Auto reduces the risk of blotches or small areas that have a different texture or pattern 
appearance than the surrounding area.
•Special enhances continuous tone photographs or high frequency halftone images. It is used to 
create smoother, less grainy output for continuous tone and halftone images.
Select Save to save your selections and exit.
Image Enhancement
Image Enhancement provides options for improving the quality of the output, by reducing the 
background or adjusting the contrast. The options are:
Background Suppression
This enhances originals that have colored backgrounds, by 
reducing or eliminating the background on the output 
copy. This option is useful when your original is on colored 
paper.
• Select Auto Suppression to automatically suppress 
unwanted background.
• Select Off to turn the Background Suppression feature 
off, particularly when: 
•The Darken adjustment does not produce a satisfactory output from light originals.
• The original has a gray or colored border, such as a certificate.
• You want to bring out fine detail that was lost due to a dark edge when using bound originals.
Contrast
This feature controls the image density on the output and compensates for an original that has too 
much or too little contrast on the image.
• Move the indicator towards high to reproduce more vivid blacks and whites for sharper text and 
lines but less detail in pictures.
• Move the indicator towards low to reproduce more detail in light and dark areas of the original.
Select Save to save your selections and exit.
Downloaded From ManualsPrinter.com Manuals 
						

							Layout Adjustment
WorkCentre™ 5735/5740/5745/5755/5765/5775/5790
Copy 52
Layout Adjustment
Using the Layout Adjustment features you can change the 
appearance of your output image. This includes shifting 
the image, producing a mirror image, deleting an area from 
any or all of the edges of the original and copying from 
bound originals.
Original Size
Original Size allows you to specify automatic size detection 
of the originals, mixed size originals, or the specific size of 
the image to be scanned. The options are:
•Auto Detect is the default setting and enables 
automatic size sensing. The size detected is matched 
to a standard size paper.
•Preset Scan Areas allows you to define the size of your 
original from a list of preset, standard original sizes. 
You can view the list by using the scroll bar.
•Custom Scan Areas is used to enter a specific area for scanning. Measure the area to be scanned 
on the original and enter the X and Y axis measurements into the fields provided. Only the area 
specified is scanned.
•Mixed Size Originals allows you scan documents containing different size pages. The pages must 
be the same width, like A4 LEF and A3 SEF (8.5x11” LEF and 11x17” SEF), other combinations are 
shown on the screen. The device detects the size of the documents and can produce the following 
output:
•If Auto Reduce/Enlarge and a specific Paper Supply is selected, all the images are reduced 
or enlarged and copied onto the same size paper.
•If Auto Paper supply is selected, the images are copied size for size and a mix of paper sizes 
will be output.
Select Save to save your selections and exit.
Book Copying
CAUTION:Do Not close the document feeder when scanning bound originals.
This feature enables you to specify which page or pages of a book are to be scanned. The book original 
is placed face down on the document glass with the spine of the book lined up with the marker at the 
centre of the rear edge of the document glass. Align the top of the bound original against the rear 
edge of the document glass.
Downloaded From ManualsPrinter.com Manuals 
						

							Layout Adjustment
WorkCentre™ 5735/5740/5745/5755/5765/5775/5790
Copy53
The device will identify the size of the original during scanning. If the pages have a black or dark 
colored border the device will assume that the pages are smaller than they really are. To overcome this 
use the Custom Scan Areas feature in Original Size to enter the exact size of the page. Refer to 
Original Size on page 52 for more information.
•Both Pages use to scan both pages, the left page of 
the book will be scanned first. Use the arrow buttons to 
specify an amount from 0 to 50 mm (0 to 2”) to be 
deleted from the center of the book in order to delete 
unwanted marks reproduced from the gutter of the 
book.
•Left then Right or Right then Left is used to scan 
both pages, but the pages will be scanned in the order 
specified. These options replace the Both Pages option and will not be displayed unless enabled 
in To o l s. Refer to Display Options on page 261 of Administration and Accounting.
•Left Page Only use to scan the left page only. Use the arrow buttons to specify an amount from 0 
to 25mm (0 to 1”) to be deleted from the right side of the page in order to delete unwanted marks 
reproduced from the gutter of the book.
•Right Page Only use to scan the right page only. Use the arrow buttons to specify an amount 
from 0 to 25mm (0 to 1”) to be deleted from the left side of the page in order to delete unwanted 
marks reproduced from the gutter of the book.
Select Save to save your selections and exit.
Image Shift
Image Shift allows you to move the position of the image on the output page. The options are:
•Auto Center automatically centers the scanned image on the output paper. To work effectively, 
the original should be smaller than the selected output media or alternatively, the image should 
be reduced.
•Margin Shift moves the image up / down or left / right 
on the page to give bigger or smaller margins. Enter 
the shift required by selecting a field or use the arrow 
buttons. 
The amount of shift is in 1mm (0.1”) increments up to 
50 mm (2.0”).
When copying 2-sided there are two options:
• Adjust the margin of side two independently of 
side one.
•Use Mirror Side 1 for side two to mirror the image shift set for side one if a binding margin is 
required.
Select Save to save your selections and exit.
Downloaded From ManualsPrinter.com Manuals 
						

							Layout Adjustment
WorkCentre™ 5735/5740/5745/5755/5765/5775/5790
Copy 54
Edge Erase
Edge Erase enables you to specify how much of the image to erase around the edges of your 
document. For example, you can remove the marks caused by punched holes or staples in your original. 
The options are:
•All Edges is used to erase an equal amount from all the edges. Use the arrow buttons to adjust the 
amount to be erased from 3 mm to 50 mm (0.1” to 2.0”) or select the entry field and enter the 
amount required. All marks or defects within the measurement set are deleted.
•Individual Edges enables an individual amount to be 
erased from each of the edges, on both the first and 
second sides. Use the arrow buttons to adjust the 
amount to be erased from 3 mm to 50 mm (0.1” to 
2.0”) or select the appropriate entry field and enter the 
amount required.
•Print to Edge is used to print to the edge of the output 
documents. 
Note:This option may reduce the ability of the system to clean itself and can cause defects on the 
output if used excessively.
Select Save to save your selections and exit.
Invert Image
Invert Image allows you to reverse the image or create a 
negative. This feature is useful for originals that have a 
substantial amount of dark background or light text and 
images, saving on toner usage.
The options are:
•Mirror Image reverses the original image creating a mirror of the 
original.
•Negative Image converts the dark image areas in the original to 
light, and the light image areas to dark.
Select Save to save your selections and exit.
Downloaded From ManualsPrinter.com Manuals 
						

							Output Format
WorkCentre™ 5735/5740/5745/5755/5765/5775/5790
Copy55
Output Format
The output options allow you to manipulate the copied 
images and enhance the appearance and style of your 
copy jobs. For example, you can add covers or annotations 
to your copies, create booklets, combine several images 
onto one page and interleave transparencies.
Booklet Creation
Booklet Creation enables the production of booklets from 1 or 2 sided originals. The device will scan 
your originals and automatically reduce and arrange the images in the correct sequence on your 
selected copy paper, so that a booklet is created when the copy set is folded in half. 
A cover can be inserted onto the booklet automatically. 
Refer to Covers on page 56 for more information.
If your device is fitted with the High Volume Finisher with 
Booklet Maker you can use the Booklet Creation fea t ure  t o  
automatically produce folded and stapled booklets. The 
following Booklet Maker specifications apply:
• Paper Sizes A3, 11x17”, A4, 8.5x11”, 8.5x13” and 
8.5x14”.
• Paper weight 60 to 216 gsm (16 to 57 lb).
• All media must be Short Edge Feed (SEF).
• Booklet thickness:
•For Folded and Stapled booklets a maximum of 15 sheets of 80 gsm (20 lb) or equivalent 
thickness. For example you can have 13 sheets of 80 gsm (20 lb) and a cover sheet of 
160 gsm (43 lb).
•For Folded Only booklets a maximum of 5 sheets of 80gsm (20 lb) or equivalent thickness. 
For example you can have 3 sheets of 80 gsm (20 lb) and a cover sheet of 200 gsm (53 lb).
To create a booklet:
1. On the Copy tab, select the Paper Supply required for the job. If stapling and/or folding is required 
a Short Edge Feed (SEF) paper supply must be selected.
Note:Booklet Creation is not available if paper Auto Select is active.
2. Select the Output Format Ta b .
3. Touch the Booklet Creation... button.
Downloaded From ManualsPrinter.com Manuals 
						

							Output Format
WorkCentre™ 5735/5740/5745/5755/5765/5775/5790
Copy 56
4. Select the Reading Order required for the finished output, either Left to Right or Right to Left.
Note:This option will not be displayed if it has not been enabled in To o l s. Refer to Set Copy 
Defaults on page 263 of Administration and Accounting.
5. If the High Volume Finisher with Booklet Maker is installed, select the finishing option required:
•Folded & Stapled will staple and fold the output 
along the center margin to produce booklets.
•Folded Only will fold the output along the center 
margin to produce booklets.
6. Select the Original Input, either 1 Sided Originals or 
2 Sided Originals depending on the originals being 
scanned.
7. Select Save to confirm your selections.
8. Load your originals into the document feeder and select Start to run the job.
Covers
Covers enables blank or printed pages to be added to the front, back or front and back of your set. This 
option is also used to add a cover to a booklet. The covers can be a different media to the rest of your 
job.
Note:Covers cannot be used with Auto Paper Supply, a paper supply must be specified.
Use the following instructions to program Covers:
1. On the Copy tab, select the paper you want to use for the main body of the job. 
2. Load the media to be used for the covers into another paper tray, ensuring that it is in the same 
size and orientation as the paper you are using for the main body of your job. 
Note:For further information about loading media, refer to Paper and Media on page 219.
Update the Paper Settings screen and Confirm your selections.
3. Select Covers from the Output Format tab.
4. Select the Covers Option required:
•No Covers
•Front Cover Only adds a blank or printed cover to 
the front of the document.
•Back Cover Only adds a blank or printed cover to 
the back of the document.
•Front & Back Covers adds a blank or printed cover 
to the front and back of the document. The 
printing and paper supply options can be programmed individually for each cover.
•Booklet Cover used to add a cover to a booklet if using the Booklet Creation option.
Downloaded From ManualsPrinter.com Manuals 
						

							Output Format
WorkCentre™ 5735/5740/5745/5755/5765/5775/5790
Copy57
5. Select the Printing Options required for the selected covers:
•Blank provides a blank sheet as the cover.
•1 Sided prints an image on one side of the cover.
•2 Sided prints an image on both sides of the cover.
•2 Sided, Rotate Side 2 prints an image on both sides of the cover. The image on the second 
side is rotated to change the read orientation.
6. Select the Paper Supply required for the selected covers.
7. Select Save to confirm your selections.
8. Load your originals into the document feeder and select Start to run the job.
Inserts
Inserts enables blank pages on a different media to be inserted into your document, or for specified 
pages to be printed on a different media. Up to two sources of media can be used for the inserts. If 
inserting blank pages, a blank sheet must be inserted in the appropriate place in your original 
document prior to scanning.
If you have a High Volume Finisher and the optional Tray 6 (Inserter) installed, you can feed the inserts 
from this tray. Media loaded into Tray 6 (Inserter) is not part of the printing process, therefore blank 
pages do not need to be added to your original document. When entering the insert page numbers, 
the insert sheets are counted as a page.
Note:Inserts cannot be used with Auto Paper Supply, a paper supply must be specified.
Use the following instructions to program Inserts.
1. On the Copy tab, select the paper you want to use for the main body of the job. 
2. Load the media to be used for the inserts into another paper tray, ensuring that it is in the same 
orientation as the paper you are using for the main body of your job.
Note:For further information about loading media, refer to Paper and Media on page 219.
Update the Paper Settings screen and Confirm your selections.
3. If blank inserts are required, add blank sheets to your set of originals where the inserts are to be 
placed.
4. Select Inserts from the Output Format tab.
5. Select On to enable inserts.
Downloaded From ManualsPrinter.com Manuals 
						

							Output Format
WorkCentre™ 5735/5740/5745/5755/5765/5775/5790
Copy 58
6. Enter the page number of the insert. The page numbers are the physical page numbers and not 
the page numbers which may already be printed on the document.
For copying 2-sided to 2-sided, each page of your document has 2 page numbers, so you need to 
count each side of your document.
If using the optional Tray 6 (Inserter) each insert counts as 1 page, and the page numbers entered 
for remaining inserts must take this into account. Use the Tray  6  S u pp l y option if using the 
inserter to feed the inserts.
Use the arrow buttons or select the entry box and use the numeric keypad to enter the page 
number.
7. Select the Paper Supply required for the insert using the Paper Supply 1 or Paper Supply 2 
options.
If a tab insert is required, ensure the paper tray containing the tabs is selected. For instructions on 
loading tabs, select the Tab Loading Instructions option. Ensure the correct tab sequence and 
number of tabs are loaded for the job. If printing on the tabs, use the Ta b  S h i f t option to enter the 
amount of shift required to ensure the tab image prints correctly on the tab. 
8. Select Add Insert to add the insert to the list.
A summary of the inserts using each paper supply is displayed.
To delete the last insert entry, use the Delete Last Insert option.
9. Continue programing the inserts required.
10. Select Save to confirm the selections.
11. Load your originals into the document feeder and select Start to run the job.
Annotations
The Annotations feature enables you to automatically add 
a comment, page number, today’s date or Bates Stamp to 
your copy output. You can select any or all of these 
annotation options and specify where on the copy output 
they should appear. You can also select the appearance of 
the annotations such as the font size.
The options are:
•Page Numbers to automatically print a page number 
in a specified position on the page. Page numbers are automatically increased by one. For 2 sided 
copy output the page number is printed on both sides and counts as two pages. 
•Comment to add up to 50 alphanumeric characters in a specified position on the page. An 
existing comment can be amended, or a new comment can be created and edited.
•Date to add today’s date in a specified format and position on the page. The date printed is the 
date set on your device.
•Bates Stamp to add a selected Bates Stamp in a specified position on the page. Bates Stamping 
is used primarily in the legal and business fields and consists of a set prefix (such as a case number 
or client reference) together with a page number applied to a document as it is being processed. 
The prefix can contain up to 8 alphanumeric characters. You can add a new prefix or choose an 
existing one from the list provided.
Downloaded From ManualsPrinter.com Manuals 
						

							Output Format
WorkCentre™ 5735/5740/5745/5755/5765/5775/5790
Copy59
Page Numbers
Use the following instructions to program Page Numbers:
1. Select Output Format, then Annotations and the 
Page Numbers button. Select the On button.
2. Select one of the arrow buttons to determine the 
position of the page number on the page.
3. Select the Starting Page Number input box and use 
the numeric keypad to enter the first page number you 
want printed on your first copy output sheet.
4. Select Save to store your selections and return to the 
Annotations screen. Program additional annotations as required.
5. Program the Fo r m a t options required for your Annotations. Refer to Format and Style on page 61 
for instructions.
6. Select Save to confirm your selections.
7. Load your originals into the document feeder and select Start to run the job.
Comment
Use the following instructions to add a Comment:
1. Select Output Format, then Annotations and the 
Comment button. Select the On button.
2. Select one of the arrow buttons to determine the 
position of the comment on the page.
3. Specify whether you want the comment to appear on 
All Pages, First Page Only or All Pages Except First.
4. Use the scroll bar to browse the list of available 
comments and select the comment you require.
5. To add a new comment to the list, highlight an empty entry and use the keyboard to enter up to 
50 alphanumeric characters. To edit an existing comment, highlight the comment in the list and 
select the Edit button. Use the keyboard to edit the entry, then select Save to close the keyboard.
6. Select Save to store your selections and return to the Annotations screen. Program additional 
Annotations as required.
7. Program the Fo r m a t options required for your Annotations. Refer to Format and Style on page 61 
for instructions.
8. Select Save to confirm your selections.
9. Load your originals into the document feeder and select Start to run the job.
Downloaded From ManualsPrinter.com Manuals 
						

							Output Format
WorkCentre™ 5735/5740/5745/5755/5765/5775/5790
Copy 60
Date
Use the following instructions to add the Date:
1. Select Output Format, then Annotations and the 
Date button. Select the On button.
2. Select one of the arrow buttons to determine the 
position of the date on the page.
3. Specify the date format by selecting the 
DD/MM/YYYY, the MM/DD/YYYY or the 
YYYY/MM/DD button.
4. Specify whether you want the date to appear on All 
Pages, First Page Only or All Pages Except First
5. Select Save to store your selections and return to the Annotations screen. Program additional 
Annotations as required.
6. Program the Fo r m a t options required for your Annotations. Refer to Format and Style on page 61 
for instructions.
7. Select Save to confirm your selections.
8. Load your originals into the document feeder and select Start to run the job.
Bates Stamp
Use the following instructions to program a Bates Stamp:
1. Select Output Format, then Annotations and the 
Bates Stamp button. Select the On button.
2. Select one of the arrow buttons to determine the 
position of the Bates Stamp on the page.
3. Select the Starting Page Number box and use the 
numeric keypad to enter a starting page number. 
Leading zeros may be entered to set the starting page 
number length, for example 000000001.
4. Select the Prefix option and use the keyboard to enter a prefix. Up to eight alphanumeric 
characters can be entered. Select Save to close the keyboard.
5. Select Save to store your selections and return to the Annotations screen. Program additional 
Annotations as required.
6. Program the Fo r m a t options required for your Annotations. Refer to Format and Style on page 61 
for instructions.
7. Select Save to confirm your selections.
8. Load your originals into the document feeder and select Start to run the job.
Downloaded From ManualsPrinter.com Manuals