Xerox WorkCentre 5735A User Manual

							Output Format
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Format and Style
To specify the orientation, style and printing requirements 
for the selected annotations, select the Fo r m a t  option:
•Orientation use to specify if the annotation is printed 
Portrait or Landscape.
•Font Size use the -/+ buttons to select a font size for 
the annotation, or select the entry box and enter the 
size required using the numeric keypad. 
•Appearance is used to specify if the annotated text is 
Opaque or Transparent. Opaque text is placed on top of the copy output and no image is visible 
under the annotated text. Tra n s p a re n t text allows the copy image to remain visible under the 
annotated text.
•Side 2 options are used to specify the printing requirements if the output is 2-sided.
•Same as Side 1 settings will apply to both Side 1 and Side 2 of your output.
•Mirror Side 1 Flip on Long Edge output will open from right to left like a book, with the 
binding edge on the left. The position of the annotation on Side 2 will mirror Side 1. For 
example, if a page number is positioned in the bottom left corner of Side 1, it will appear in 
the bottom right corner of Side 2.
•Mirror Side 1 Flip on Short Edge output will open from bottom to top like a calendar, with 
the binding edge at the top. The position of the annotation on Side 2 will mirror Side 1. For 
example, if a page number is positioned in the bottom left corner of Side 1, it will appear in 
the top left corner of Side 2.
Select Save to save your selections and exit.
Transparency Separators
Use Transparency Separators to interleave each printed transparency with a blank or printed sheet of 
paper from a specified paper tray.
1. Select the Transparency Separators button on the Output Format tab.
2. Select the Transparency Separators option required:
•Off
•Blank Separators adds a blank sheet to each 
transparency.
•Imaged Separators adds a copy of each 
transparency.
3. Select the paper tray containing the paper for the 
separators. The selected paper should match the size 
and orientation of the transparencies. If necessary, select More... to access all the paper tray 
options.
4. Select Save to confirm the selections.
5. Load your originals into the document feeder and select Start to run the job.
For instructions on loading transparencies into the paper tray, refer to Media Types on page 233 of 
Paper and Media.
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							Output Format
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Page Layout
The Page Layout feature is ideal for handouts, story boards or for archival purposes. It allows up to 36 
images to fit onto one sheet of paper. Your device will reduce or enlarge the images as needed, to 
display them either in landscape or portrait orientation on one page, based on the paper supply 
selected. The options are:
Note:Some features cannot be used with the Page Layout feature and will be grayed out on the 
touch screen.
The examples shown here are typical 
outputs that can be produced when using 
the Page Layout feature.
Note:The practical limit is for 16 
images on A4 (8.5x11”) paper.
1. Select the tray that contains the paper you want to use.
Note:Page Layout is not available if Auto Paper is 
selected.
2. Select the Page Layout button on the Output Format 
tab. 
3. Select the Pages per Side to enable the Page Layout 
option.
4. Select the Orientation of Images, Upright for portrait 
images or Sideways for landscape images.
5. Enter the number of Rows and Columns required using the arrow buttons, between 1 and 6.
6. Select Save to confirm the selections.
7. Load your originals into the document feeder and select Start to run the job.
4 Originals using 2 
rows and 2 columns6 Originals using 3 
rows and 2 
columns2 Originals using 2 
rows and 1 column
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							Job Assembly
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Job Assembly
Use the productivity features available on the Job Assembly 
tab to program a job that requires individual selections for 
specific pages or sections, produce a Sample Job before 
printing the whole job or for storing and retrieving 
frequently run job settings.
Build Job
Use this feature to build a job that requires 
different settings for each page, or a segment of 
pages.
You can select the appropriate settings to be 
applied to individual pages or segments of a 
completed job. First split the originals into 
sections for individual programing.
1. Select Build Job on the Job Assembly tab.
2. Switch on Build Job by selecting the On button and 
select Save.
3. Select the features required for the first segment of 
the job.
If using Build Job for a job with tabs, ensure the tabs 
are loaded correctly and select the tray containing the 
tabs. For loading instructions, select the Tab Loading 
Instructions... option.
Note:If tab media is selected, the image will be shifted 13mm (0.5”) to the right automatically if 
the tab original is A4 or 8.5x11” size.
4. Load the first segment originals and press Start.
5. Remove the first segment originals after they have been scanned. The Build Job screen displays 
the first segment in the list. The following options can be applied to any segment:
•Sample Last Segment produces a proof print of the last segment scanned. The proof is 
delivered to the output module. If you are satisfied with the proof you can continue 
programing the Build Job.
•Delete Last Segment deletes the last segment scanned. You can continue programing the 
Build Job.
•Delete All Segments deletes the current Build Job and returns you to the main Build Job 
screen.
6. Select the options required for the second segment.
Some pages 
with text and 
some with 
photosSome pages 
2 sided and 
some 1 sidedVa r i o u s  
sized 
originalsMore than 
100 pages
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							Job Assembly
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7. Load the second segment originals and press Start.
8. Repeat these steps until all segments of your job have been programmed and scanned.
9. After the last segment has been scanned, select End Build Job to indicate you have finished 
scanning and the job will be processed and printed.
Sample Job
When copying a large number of sets, use the Sample Job feature to review a proof copy to ensure that 
all the print settings are correct before printing the remaining sets.
1. Select the Sample Job button on the Job Assembly tab.
2. Select the On button and the Save button.
3. Load the originals in the document feeder and 
program the job requirements. Enter the total quantity 
required and press the Start button.
One copy set of the job, the Sample Job, is printed. 
The whole job is held in the Job List.
4. Access your job by selecting the Job Status button. 
The job has the status Held: Sample Made.
5. Select the job in the list.
If the Sample Job is acceptable, select Release. The programmed number of sets will be produced.
If the Sample Job is unacceptable, select Delete and Delete Job to confirm. Your job will be 
deleted from the list.
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							Job Assembly
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Save Job for Reprint
The Save Job For Reprint feature allows you to scan hard-copy documents as an electronic file (or Job) 
and place it into a folder located on the device. The job settings, such as 2-sided and image quality 
selections, are also stored with the image.
Once stored you can select and output that job as many times as you need. Many of the job settings 
that were applied when the document was originally stored are also recalled and displayed to the user 
when the job is selected. These settings can be modified and will be applied to the output job.
To store a job for reprinting:
1. Program the required job features.
2. Select the Save Job For Reprint button on the Job 
Assembly tab.
3. Select the Save Job for Reprint option required:
•Copy & Save is used to store the job and print a 
copy of the job. 
•Save Only stores the job without printing.
4. Select a folder location to store the job.
5. Select New Job Name and enter a name for the job using the keyboard.
Select Save to save the job name and return to the previous screen.
6. Load your originals into the document feeder and select Start to run the job.
The job is scanned and saved with the name entered, in the folder selected. If Copy & Save was 
selected, a copy of the job is also printed.
For information about File Folder Management, refer to Managing Folders on page 194 of Save and 
Reprint Jobs. 
Save Current Settings
Up to ten combinations of commonly used feature selections can be retained in the device memory as 
Saved Settings. The device stores only the programing of the job, NOT the image. Each time Saved 
Settings are retrieved and used, the image must be scanned. To save the current settings:
1. Program the required job features.
2. Select the Save Current Settings button on the Job 
Assembly tab.
3. Use the arrow buttons to enter a number for the saved 
settings.
If a number has already been used to store settings 
previously a confirmation message is displayed. Select 
Overwrite to replace the stored settings or Cancel to 
cancel the Save Current Settings operation. 
4. Select Save Settings.
The settings are stored and can be accessed using the Retrieve Saved Settings feat u re.
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							Job Assembly
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Retrieve Saved Settings
This feature enables you to Retrieve Saved Settings from the device memory and apply them to the 
current job. Changes can be made to the retrieved settings, but these will not be stored with the saved 
settings. To retrieve saved settings:
1. Select the Retrieve Saved Settings button on the Job 
Assembly tab.
2. Use the arrow buttons to enter the number for the 
saved settings.
3. Select the Load Settings button, to retrieve the 
programing information.
The recalled programing features become active.
4. You can modify the features further. These additional 
modifications are not saved with the saved settings. Modify the selections as required.
5. Load your originals and press the Start button to run the job.
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							Version 2.0
December 2010
Xerox
®
 Wo rk Ce n t r e ™ 
5735/5740/5745/5755/5765/5775/
5790
Fa x
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							WorkCentre™ 5735/5740/5745/5755/5765/5775/5790
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©2011 Xerox Corporation. All Rights Reserved. Unpublished rights reserved under the copyright laws of the United States. Contents 
of this publication may not be reproduced in any form without permission of Xerox Corporation.
XEROX® and XEROX and Design® are trademarks of Xerox Corporation in the United States and/or other countries.
Changes are periodically made to this document. Changes, technical inaccuracies, and typographic errors will be corrected in 
subsequent editions.
Document version 2.0: December 2010
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							WorkCentre™ 5735/5740/5745/5755/5765/5775/5790
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Table of Contents
Fax Overview  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  70
Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  70
Server Fax  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  70
Internet Fax  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  71
Fax from PC   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  71
Fax   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  72
Sending a Fax   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  72
Dialing Options  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  73
2-Sided Scanning   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  75
Original Type  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  76
Resolution  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  76
Cover Letter   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  76
Address Book  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  77
Image Quality  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  81
Layout Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  82
Fax Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  84
Job Assembly  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  90
Server Fax  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  92
Sending a Server Fax  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  92
Dialing Options  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  93
2-Sided Scanning   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  94
Original Type  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  95
Resolution  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  95
Fax Directory   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  96
Image Quality  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  97
Layout Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  98
Internet Fax  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  100
Sending an Internet Fax  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  100
New Recipient   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  101
Message:  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  102
Reply To  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  102
From:   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  103
Subject:   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  103
Output Color . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  103
2-Sided Scanning   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  104
Original Type  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  104
Address Book  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  104
Advanced Settings  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  105
Layout Adjustment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  107
Internet Fax Options  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  108
Fax from PC  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  109
Fax from PC Options   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  111
Receiving a Fax  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  116
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							Fax Overview
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Fax Overview
There are several Fax services which can be installed or enabled on your device. These are as follows:
Fa x
If Fa x is installed, your device is connected 
directly to a telephone line and therefore gives 
you direct control over your fax transmissions. 
This type of fax travels over normal telephone 
lines and will therefore be charged at telephone 
rates.
Using Fa x  enables you to scan your documents 
and send them to most types of fax machines 
that are connected to the telephone network.
Received faxes can be setup to print at the 
device automatically, held in the job list until a secure passcode is entered or sent to an E-mail address 
using the Fa x  Fo r w a r d fea tu re.  Re fer  t o  Receiving a Fax on page 116 for further information.
The standard Fa x option has the ability to connect to one telephone. An Extended Fax option is also 
available which utilizes two telephone lines. Using two telephone lines provides the capability to 
simultaneously send to 2 destinations, receive from 2 destinations, or send and receive.
For instructions on using the Fa x service features, refer to Fa x  on page 72.
Note:If Fa x and Server Fax are installed on your device, only one of these services can be active at 
a time. Each service remains on the device, but one is enabled and one is disabled.
Server Fax
Server Fax scans your documents and sends 
them to any type of fax machine that is 
connected to a telephone network. Your images 
are sent from your device to a Third Party fax 
server, which relays them over the telephone 
network to the fax number of your choice.
This means that your fax transmissions are 
controlled by the server, which may limit your 
faxing options. For example, the server may be 
set-up to collect and send all faxes at off peak 
times.
For instructions on using the Server Fax service features, refer to Server Fax on page 92.
Note:If Fa x and Server Fax are installed on your device, only one of these services can be active at 
a time. Each service remains on the device, but one is enabled and one is disabled.
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