Xerox WorkCentre 5735A User Manual

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6. Select the options required for the second segment.
7. Load the second segment originals and press Start.
8. Repeat these steps until all segments of your job have been programmed and scanned.
9. After the last segment has been scanned, select End Build Job to indicate you have finished 
scanning and the job can be processed and completed.
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Server Fax
If Authentication or Accounting has been enabled on your device you may have to enter log in details 
to access the features. Refer to Log In / Out on page 32 of Getting Started. 
1. To select the Server Fax service, press the Services 
Home button.
2. Select the Server Fax option.
When a service is selected on the device, additional 
options and features are displayed. Most feature 
screens include the following buttons to confirm or 
cancel your choices.
•Undo resets the current screen to the values that 
were displayed when the screen was opened.
•Cancel resets the screen and returns to the previous screen.
•Save saves the selections made and returns to the previous screen.
•Close closes the screen and returns to the previous screen.
If an option is not required, use the Off option to disable a feature.
Sending a Server Fax
1. Load your documents face up in the document feeder input tray. Adjust the guide to touch the 
documents.
Or...........
Lift up the document feeder. Place the document face down onto the document glass and register 
it to the arrow at the top right rear corner. Close the document feeder.
2. Press the Clear All (AC) button once to cancel any previous screen programing selections.
3. Press the Services Home button and select the Server 
Fa x option. The Server Fax features are displayed.
4. Enter the recipient’s fax number by:
•Keypad Dial - select the Enter Number area on 
the touch screen and enter the number using the 
numeric keypad.
•Fa x  D i re c t o r y - Touch the Fa x  D i re c t o r y  button, 
select an entry from the Fax Directory to add to 
the Recipient list.
5. Select Add to add the number to the Recipient list.
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6. Select the required features for your fax job using the touch screen:
7. Press Start to scan the originals and process the Server Fax job.
Remove the originals from the document feeder or document glass when scanning has completed.
Note:The Server Fax job enters the job list ready for sending.
8. Select Job Status to view the job list and check the status of your job.
Dialing Options
The dialing options enable you to enter the destination fax number or numbers. Select the appropriate 
dialing option for your fax job.
To access the Dialing Options, select Services Home and Server Fax.
Manual Dialing
1. Select the fax number field and enter the fax number 
required using the numeric keypad.
2. If special characters are required, use the Dialing 
Characters option to enter the number plus additional 
dialing characters. Refer to Image Quality on page 81 
for further information.
3. Select Add to add the number to the Recipient list. 
Enter additional numbers as required.
The fax will be sent to all the numbers in the Recipient list.
Dialing Characters are alphanumeric characters which have a specific fax function and can be 
entered as part of the fax number.
2-Sided Scanning is used to select whether your originals are 1-sided or 2-sided.
Original Type is used to define the original document as text, text and photo, or photo.
Resolution can be used to optimize the resolution settings.
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Dialing Characters
Additional dialing characters can be accessed by selecting the Dialing Characters button. Use this 
option to enter the fax number if special characters are required. To enter a fax number using the 
dialing characters:
1. Select the Dialing Characters button.
2. Use the numeric keypad to enter the number plus 
additional dialing characters.
The following characters are available:
•Dial Pause [,] use to pause between numbers. 
The pause allows time to switch from an inside to 
an outside line during automatic dialing. For 
additional pause time, add multiple pauses. If 
you are using charge code numbers, enter a pause after the fax number but before the 
charge code number.
•Long Pause [,] use to enter a long pause between numbers.
•Mask Data [/] use to protect confidential information. For example, if a special charge code 
or credit card number is required for a call, simply use the Mask Data character. Select the / 
character before entering confidential numbers. After the last confidential numbers, select / 
again to turn the mask data off. Characters between the / symbols will appear as *.
•Group Dial [\] use to add another fax number to the entry if the fax is being transmitted to 
multiple recipients.
•Pulse to Tone [:] use to switch between pulse and tone dialing.
•Password Check [S] use for remote terminal identification. This character verifies that the 
correct number has been dialled.
•Wa it  fo r N etwor k To n e [W] suspends dialing until an expected network tone is detected. It 
can also be used to detect a specific tone when accessing an outside line or other service.
•Optional Readability Characters [+] and [ ] these characters are used for readability 
purposes and do not affect the number entered. For example, if you wish to identify the area 
code of a fax number, you can use the space readability character 01234 567890.
3. When you have entered the fax number and dialing characters required, select Add to add the 
number to the Recipient list.
4. Select Close to return to the fax options.
2-Sided Scanning
The 2-Sided Scanning option allows you to set whether 1 or 2 sides of your original document are 
scanned. Documents must first be loaded in the document feeder to enable the 2Sided option. The 
options are:
•1Sided is used if your original documents are single-sided.
•2Sided is used if your original documents are double-sided. The document feeder must be used to 
scan your originals with this option.
•2-Sided, Rotate Side 2 select if your original opens up like a calendar.
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Original Type
Use this option to define the type of original to be used for scanning. Making the correct selection 
enhances the quality of your output image. The options are:
•Photo & Text is recommended for originals containing high quality photographs or line art and 
text. Using this setting the scanned image will contain high quality pictures though the sharpness 
of text and line art is slightly reduced.
•Photo is used specifically for originals containing photos or continuous tones without any text or 
line art. Produces the best quality for photos but reduced quality text and line art.
•Text produces sharper edges and is recommended for text and line art. This option requires less 
communication time.
•Halftone Photo is used if your original is from a magazine or newspaper that contains 
photographs or text.
Resolution
The Resolution affects the appearance of the fax at the receiving fax terminal. A higher resolution 
produces a better quality image. A lower resolution reduces communication time. The options are:
•Standard (200x100 dpi) is recommended for text documents. It requires less communication 
time but does not produce the best image quality for graphics and photos.
•Fine (200 dpi) is recommended for line art and photos. This is the best choice in most cases.
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Fax Directory
The Fa x  D i r e c t o r y is used to store individual fax numbers which are used frequently. The Fa x  D i r e c t o r y 
can be accessed from all screens where a fax number requires entering. Up to 29 entries can be added.
Using the Fax Directory
If numbers have been entered into the Fa x  D i r e c t o r y they can be accessed via the Fa x  D i re c t o r y 
button.
1. Select the Fa x  D i r e c t o r y button. 
A list of fax numbers entered in the Fa x  D i r e c t o r y is 
displayed.
2. Select the required number and select Add to 
Recipients from the drop-down menu. The number is 
added to the Recipient list.
Continue adding recipients as required.
3. To edit an entry, select it in the list and select the Edit 
button.
Edit the entry as required and select Save.
4. To clear an entry from the list, select the entry requiring deletion and select Clear Entry from the 
drop-down menu. A confirmation screen is displayed, select Clear Entry.
5. Select Close to return to the fax options.
The fax will be sent to all the numbers in the Recipient list.
Setting up the Fa x  D i re c t o r y
1. Select the Server Fax tab and the Fa x  D i r e c t o r y button.
2. Select an empty slot from the list of entries. If necessary, use the scroll bar.
3. Enter the fax number in the Edit Fax Number field.
Use the C button to delete an incorrect entry, or to clear the entire entry select the X button.
Select Save.
The new entry is displayed in the list.
4. To use the entry for the current job, select the entry in the list and select Add To Recipients.
The number is added to the Recipient list.
5. To edit an entry, select it in the list and select the Edit button.
Edit the entry as required and select Save.
6. To exit from the Fa x  D i r e c t o r y, select Close.
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Image Quality
The Image Quality options provide access to the features 
which enhance the image quality or output. To access the 
Image Quality options, select Services Home and Server 
Fa x. Then select the Image Quality tab.
Image Options
Select Image Options to adjust the lightness and darkness 
of the image, and to sharpen the image. The options are:
Lighten/Darken
Provides a manual control to adjust the lightness or 
darkness of the scanned images.
• Move the indicator down to darken the scanned 
image, for light originals such as pencil images.
• Move the indicator up to lighten the scanned image, 
for dark originals such as halftones or originals with 
colored backgrounds.
Sharpness
This provides manual control to adjust the sharpness of the scanned images.
• Move the indicator up to sharpen the scanned image.
• Move the indicator down to soften the scanned image.
Select Save to save your selections and exit.
Image Enhancement
Select Image Enhancement to reduce background and adjust the image. The options are:
Background Suppression
This enhances originals that have colored backgrounds, by 
reducing or eliminating the background from your original. 
This option is useful when your original is on colored paper.
• Select Auto Suppression to automatically suppress 
unwanted background.
• Select Off to turn the Background Suppression feature 
off, particularly when: 
•The Darken adjustment does not produce a 
satisfactory output from light originals.
• The original has a gray or colored border, such as a certificate.
• You want to bring out fine detail that was lost due to a dark edge when using bound originals.
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Contrast
The Contrast feature controls the image density on the output and compensates for an original that 
has too much or too little contrast on the image. 
• Select Manual Contrast to set the level of contrast yourself. Move the indicator towards the High 
setting to reproduce more vivid blacks and whites for sharper text and lines but less detail in 
pictures. Move the indicator towards the Low setting to reproduce more detail in light and dark 
areas of the original. 
Select Save to save your selections and exit.
Layout Adjustment
The Layout Adjustment options allow you to specify the 
original size or mixed size originals for scanning. To access 
the Layout Adjustment options, select Services Home and 
Server Fax. Then select the Layout Adjustment tab.
Original Size
Select Original Size to enter the size of your document when scanning from the document glass or the 
document feeder. Your device uses this information to calculate the size of your original and the 
scanned image. You can also select Auto Detect for automatic size detection, or Mixed Size Originals 
if scanning a mix of sizes. The options are:
•Auto Detect is the default setting and enables automatic size sensing. The size detected is 
matched to a standard size paper.
•Pre-set Scan Areas allows you to define the size of your original from a list of pre-set, standard 
document sizes. You can view the list by using the scroll bar.
•Custom Scan Areas is used to enter a specific area for 
scanning. Measure the area to be scanned on the 
original and enter the X and Y axis measurements into 
the fields provided. Only the area specified is scanned.
•Mixed Size Originals allows you scan documents 
containing different size pages. The pages must be the 
same width, like A4 LEF and A3 SEF (8.5x11” LEF and 
11x17” SEF), other combinations are shown on the 
screen.
The device will detect the size of the documents and determine whether the receiving fax 
machine can support the various paper sizes. If the receiving fax cannot support the page sizes, 
the image is reduced or enlarged to fit.
Select Save to save your selections and exit.
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Fax Options
The Fa x  O p t i o n s allow you to specify a specific time for 
sending your fax. To access the Fa x  O p t i o n s, select Services 
Home and Server Fax. Then select the Fa x  O p t i o n s  tab.
Delay Send
Select Delay Send to specify the time within the next 24 
hours that you want the fax to be transmitted. Use this 
feature to transmit faxes during off-peak hours or when sending to another country or time zone. 
Delay Send can also be used with Mailbox and Polling options.
1. Select Specified Time and select either the Hour or 
the Minute field to enter a time to send your fax.
2. Use the arrow buttons or numeric keypad to enter the 
hours and minutes.
If the device is set up to display the time using a 12 
hour clock, you must also select either the AM or PM 
button.
3. Select Save and program and scan the fax job.
The fax will be stored in memory and sent at the specified time.
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							Internet Fax
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Internet Fax
If Authentication or Accounting has been enabled on your device you may have to enter log in details 
to access the features. Refer to Log In / Out on page 32 of Getting Started. 
1. To select the Internet Fax service, press the Services 
Home button.
2. Select the Internet Fax option.
When a service is selected on the device, additional 
options and features are displayed. Most feature 
screens include the following buttons to confirm or 
cancel your choices.
•Undo resets the current screen to the values that 
were displayed when the screen was opened.
•Cancel resets the screen and returns to the previous screen.
•Save saves the selections made and returns to the previous screen.
•Close closes the screen and returns to the previous screen.
If an option is not required, use the Off option to disable a feature.
Sending an Internet Fax
1. Load your documents face up in the document feeder input tray. Adjust the guide to touch the 
documents.
Or...........
Lift up the document feeder. Place the document face down onto the document glass and register 
it to the arrow at the top right rear corner. Close the document feeder.
2. Press the Clear All (AC) button once to cancel any previous screen programing selections.
3. Press the Services Home button and select the 
Internet Fax option. The Internet Fax features are 
displayed.
4. Select New Recipients.
5. Select To, Cc or Bcc for the recipient using the drop-
down menu to the left of the entry box.
6. Using the keyboard, enter the E-mail address.
• Up to 128 alphanumeric characters can be 
entered.
• To delete a character use the backspace key, or to clear the entire entry select the X button.
•Use the Keyboards... button to access additional language keyboards.
Select Add to add the E-mail address to the Recipient list. Continue adding E-mail addresses until 
all the recipients have been added to the list, then select Close.
All the recipients are displayed in the Recipient list. 
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