Xerox WorkCentre 5735A User Manual

							WorkCentre™ 5735/5740/5745/5755/5765/5775/5790
Copy41
Table of Contents
Introduction  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  42
Making Copies  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  43
Copy Options  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  44
Reduce/Enlarge  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  44
Paper Supply   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  45
2 Sided Copy   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  46
Copy Output  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  46
Image Quality  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  50
Original Type  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  50
Image Options . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  50
Image Enhancement  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  51
Layout Adjustment   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  52
Original Size  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  52
Book Copying  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  52
Image Shift . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  53
Edge Erase   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  54
Invert Image   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  54
Output Format   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  55
Booklet Creation  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  55
Covers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  56
Inserts   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  57
Annotations  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  58
Transparency Separators  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  61
Page Layout  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  62
Job Assembly  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  63
Build Job   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  63
Sample Job  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  64
Save Job for Reprint  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  65
Save Current Settings   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  65
Retrieve Saved Settings   . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .  66
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							Introduction
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Introduction
This section describes the copying features of the device, 
including options for Reduce/Enlarge, 2-Sided Copy, Layout 
Adjustments, Image Quality, Output Formats, Job 
Assembly, and other copy functions.
When Start is pressed from within the copy service, the 
device scans your originals and temporarily stores the 
images. It then prints the images based on the selections 
made.
1. To select the Copy service, press the Services Home 
button.
2. Select the Copy option. Additional options and 
features are displayed. 
For instructions on using the basic Copy fea t ure s re fer t o  
Making Copies on page 43. 
If Authentication or Accounting has been enabled on your 
device you may have to enter log in details to access the features. Refer to Log In / Out on page 32 of 
Getting Started.
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							Making Copies
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Making Copies
1. Load your documents face up in the document feeder input tray. Adjust the guide to just touch the 
documents.
Or...........
Lift up the document feeder. Place the document face down onto the document glass and register 
it to the arrow at the top right rear corner. Close the document feeder.
2. Press the Clear All (AC) button once to cancel any previous screen programing selections.
3. Press the Services Home button and select the Copy 
option. 
The Copy features are displayed.
4. Select the required features using the touch screen:
5. Enter the copy quantity using the numeric keypad and press Start to scan the originals.
6. Remove the originals from the document feeder or document glass when scanning has completed.
Note:The Copy job enters the job list ready for printing.
7. Select Job Status to view the job list and check the status of your job.
If your job is held in the list it requires additional resources to print. To identify the resources required, 
select the job and select Job Details. Once the resources are available the job will print.
Reduce / Enlarge can be used to reduce or enlarge the image by 25% to 400%.
Paper Supply is used to select the required tray and size of paper for the copy output.
2 Sided Copy is used to produce 1 or 2-sided copy output.
Copy Output is used to select collate, staple or fold options (depending on the finishing 
device available).
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							Copy Options
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Copy Options
The Copy tab includes basic copying selections such as 
Reduce/Enlarge, Paper Supply, 2-Sided Copy and Copy 
Output. Each option is described in detail below. 
Reduce/Enlarge
A variety of options are available on your device to enable you to reduce or enlarge the output from 
your original, including selecting a specific ratio - either proportionately or independently - and 
choosing from a selection of pre-defined preset buttons. For convenience, easy access to ratio 
selections can be found on the Copy tab in the Reduce/Enlarge area. Use the More... button to access 
further options not on the main screen. 
Images from originals placed on the document glass can be enlarged or reduced by any ratio between 
400% and 25%. Images from originals fed through the document feeder can be enlarged or reduced 
by any ratio between 200% and 25%.
•Use the arrow buttons on the Copy screen to select the required reduction or enlargement 
percentage.
• Alternatively, select the ratio button   and use the numeric keypad to type in the ratio 
required.
• Set the ratio window to 100% if you want your output image to be the same size as your original.
• Other options are listed below including A3 to A4 reduction, Auto and More.
Proportional %
Selections made on this screen will reduce or enlarge the image by the same ratio in both directions so 
that the image gets bigger or smaller, but the proportions remain the same.
• Select the Va r i a b l e  %  button   and use the 
numeric keypad or the arrow buttons to enter the ratio 
required.
•Use the Presets buttons to select 100%, Auto % or 
commonly used ratios which can be set up by your 
Administrator. The selected proportional ratios in 
percentages are shown next to the button. 
When Auto % is selected, the device chooses the best 
ratio to reduce or enlarge the original onto the selected paper size. You must specify a paper tray 
before using this option.
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							Copy Options
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Independent X-Y%
This selection enables you to set different reduction or enlargement ratios for the X(width) and the 
Y(length) of the image. This will produce a distorted copy of your original. 
• Select the Va r i a b l e  X - Y % buttons   and use the 
numeric keypad or the arrow buttons to enter the 
Width - X% and Length - Y% ratios required.
•Use the Presets (X/Y%) buttons to select 100%/100%, 
Auto Independent X-Y% or commonly used ratios 
which can be set up by your Administrator. The 
selected X and Y ratios in percentages are shown next 
to the button. 
Use 100% / 100% to produce an image the same size as your original.
Auto Independent X-Y% automatically fits the image of your original onto the paper you have 
selected. The reduction or enlargement may not be proportional, the device will distort the image 
so that it will fit onto the paper. You must specify a paper tray before using this option or select 
Auto Select on the Paper Supply screen.
Select Save to save your selections and exit.
Paper Supply
On the Paper Supply section of the Copy tab you have the option to select one of the paper trays, or 
Auto Select. Use More... to access all the options.
•Auto Select automatically selects the appropriate paper size for each original based on the size of 
the original and any directly selected magnification ratios.
• Alternatively, you can select a paper tray that contains the size and type of paper you require. The 
size and type of media loaded in each tray is displayed.
When the More... button is selected, the Paper Supply 
screen is displayed showing all the trays and the size, color 
and type of media loaded in each tray.
• A user can select which tray to use from this list. The 
chosen tray is highlighted in blue.
•If the Auto Tray Switching feature has been enabled 
by your System Administrator and the same size, color 
and type of media is loaded in more than one other 
tray, the device will automatically switch from the active tray to another if media in the active tray 
runs out.
Select Save to save your selections and exit.
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							Copy Options
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2 Sided Copy
The device provides options to make one or two-sided copies from one or two-sided originals using 
either the document feeder or the document glass. The options are:
•1 > 1 sided use this option if your originals are printed on one side and you want single-sided 
copies.
•1 > 2 sided use this option if your originals are printed on one side and you want 2-sided copies. 
You can also select the Rotate Side 2 button to have the second page rotated by 180
o.
•2 > 2 sided use this option if you want to make two sided copies from two-sided originals. You can 
also select the Rotate Side 2 button to have the second side(s) rotated by 180
o.
•2 > 1 sided this option will make one-sided copies from two-sided originals.
Note:If using the document glass to scan originals, the device displays a message when ready to 
scan side 2. Continue scanning until all sides have been scanned.
Copy Output
The most commonly used Copy Output options are selected directly from the Copy tab. The options 
available are dependent on the finishing device and kits installed. For further information, refer to 
Finishing Devices on page 49.
Use More... to access all the options. When you have finished programing your options, select Save to 
save your selections and exit.
None
This option is selected if no finishing is required for the copy output. 
Collation
Select the Collation option required. The options are:
•Collated sorts your copies into sets 1,2,3 1,2,3 1,2,3.
•Uncollated sorts your copies into stacks 1,1,1 2,2,2 3,3,3.
Stapled
The stapling options available are dependent on the finishing device available and the configuration 
setup. For information about the available options, refer to Services and Options on page 12 of Getting 
Started. 
•1 Staple select this option and then select the corner 
required for the staple. A single staple will be 
positioned in the corner selected.
•2 Staple select this option and then select the edge 
required for the staples. Two staples will be positioned 
along the edge selected.
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							Copy Options
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•Multi Staple when this option is selected, depending on the size of your media, either three or 
four staples will be positioned on the edge selected. For example:
• 4 Staples = A4 LEF, A3, 8.5x11” LEF, 11x17”, 8x10” LEF.
• 3 Staples = 8x10” SEF, 8.5x11” SEF, 8.5x5.5” LEF, A4 SEF, A5 LEF, 8.5x14” SEF, B5 SEF.
Note:SEF is Short Edge Feed and LEF is Long Edge Feed.
Note:For some staple selections the device will rotate the image. If you are unable to staple, 
ensure that Image Rotation is On in Tools. Refer to Auto Image Rotation on page 272 of 
Administration and Accounting.
Hole Punched/Stapled
The Hole Punched/Stapled options available are dependent on the finishing device and Hole Punch Kit 
available. For information about the available options, refer to Services and Options on page 12 of 
Getting Started.
This option is selected if you require your output to be hole punched or hole punched and stapled. Each 
sheet will be punched individually so there is no limit to the number of pages in the set. Hole punching 
can only be selected for A4 LEF and A3 (8.5x11” LEF and 11x17”) paper. Select the Collation option 
required prior to selecting the required Hole Punched/Stapled option. The options are:
•Hole Punched Only select this option to hole punch 
your sets or stacks on the left edge.
•1 Staple select this option to hole punch your sets and 
add a single staple. Select the location required for the 
staple.
•2 Staples select this option to hole punch your sets or 
stacks and add two staples. Select the edge required 
for the staples.
Booklet
If your device is fitted with the High Volume Finisher with Booklet Maker, you can use the Booklet 
feature to automatically produce folded and stapled booklets. The following Booklet Maker 
specifications apply:
• Paper Sizes A3, 11x17”, A4, 8.5x11”, 8.5x13” and 8.5x14”.
• Paper weight 60 to 216 gsm (16 to 57 lb).
• All media must be Short Edge Feed (SEF).
• Booklet thickness:
•For Folded and Stapled booklets a maximum of 15 sheets of 80 gsm (20 lb) or equivalent 
thickness. For example you can have 13 sheets of 80 gsm (20 lb) and a cover sheet of 
160 gsm (43 lb).
•For Folded Only booklets a maximum of 5 sheets of 80gsm (20 lb) or equivalent thickness. 
For example you can have 3 sheets of 80 gsm (20 lb) and a cover sheet of 200 gsm (53 lb).
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							Copy Options
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Using the Booklet Creation - On option the device will scan your originals and automatically reduce and 
arrange the images in the correct sequence on your selected media, so that a booklet is created when 
the copy set is folded in half. A cover can be inserted onto the booklet automatically, refer to Covers on 
page 56.
The options are:
Booklet Creation
•Off select this option if you want your output layout to 
match your originals. For example, if your originals are 
already in a booklet layout.
•On select this option if you want the device to 
automatically reduce and arrange the images to 
create a booklet layout.
Finishing
•Folded & Stapled will staple and fold the output along the center margin to produce booklets.
•Fold Only will fold the output along the center margin to produce booklets.
•None select this option if you do not want the device to fold and staple your output.
Tr i - Fo l d e d
If the optional Tri-fold Module is installed on your device, a single sheet of A4 or 8.5x11” media in a 
weight range of 60 to 120 gsm (16 to 32 lb) can be folded in a C Fold or Z Fold. Originals must always 
be loaded Short Edge Feed (SEF).
•C Fold  the page will be folded as shown. Select 
Collated for sets or Uncollated for stack s.
•Z Fold   the page will be folded as shown. Select 
Collated for sets or Uncollated for stack s.
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							Copy Options
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Finishing Devices
Finishing DeviceDescription
Basic Office Finisher• Holds up to 250 sheets of paper in the Top Tray, and up to 1000 sheets 
in the Stacker Tray. 
• Paper weight 60 to 216 gsm (16 to 57 lb).
• The Stacker can collate, stack and staple your output, depending on the 
features selected. It staples between 2 and 30 sheets of 80 gsm (20 lb) 
paper, less if using heavyweight paper or tabs.
• The staple cartridge for the Basic Office Finisher contains 3000 staples.
Note:Double Staple is not available with the Basic Office Finisher.
Office Finisher• Holds up to 250 sheets of paper in the Top Tray, and up to 2000 sheets 
in the Stacker Tray.
• Paper weight 60 to 216 gsm (16 to 57 lb).
• The Office Finisher can collate, stack, staple and hole punch (if 
available) your output depending on the features selected. It staples 
between 2 and 50 sheets of 80 gsm (20 lb) paper, less if using 
heavyweight paper or tabs.
• The finisher stapler has 1 staple cartridge containing 5000 staples.
• This finisher can be fitted with the optional 2, 3 or 4 Hole-Punch kit.
High Volume Finisher• Holds up to 250 sheets of paper in the Top Tray, and up to 3000 sheets 
in the Stacker Tray.
• Paper weight 60 to 216 gsm (16 to 57 lb).
• The High Volume Finisher can collate, stack, staple and hole punch (if 
available) your output depending on the features selected. It staples 
between 2 and 100 sheets of 80 gsm (20 lb) paper, less if using 
heavyweight paper or tabs.
•Use the Pause button on the top of the finisher to pause printing and 
unload the output tray. Press the button again to resume.
• This finisher can be fitted with the optional 2, 3 or 4 Hole-Punch kit and 
the Tray 6 (Post Process Inserter) kit.
• The High Volume Finisher is also available with a Booklet Maker which 
enables booklets to be folded and stapled. Folded sheets and booklets 
are delivered to the booklet tray which can hold between 10 and 30 
booklets, depending upon the number of pages. If the flap on the right 
of the tray is folded down, an unlimited number of booklets can be 
collected in a suitable container.
• If you have a High Volume Finisher with Booklet Maker, a Tri-fold 
module can also be fitted. This enables your device to produce tri-folded 
output. With the Tri-fold module fitted, the capacity of the finisher 
stacker tray is reduced to 2000 sheets and a maximum paper weight of 
120 gsm (32lb).
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							Image Quality
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Image Quality
Your device can enhance the quality of your output using 
the Image Quality features. This section describes the 
options available and when they would usually be used. 
This includes features such as setting the device to suit the 
type of input and controlling the lightness, darkness, 
sharpness and contrast of the image.
Original Type
This feature provides a convenient way to enhance the 
copy quality of your output based on the type of original 
images you are copying and how they were produced.
•Photo & Text is recommended for originals containing 
high quality photographs or line art and text. Using 
this setting the scanned image will contain high 
quality pictures though the sharpness of text and line 
art is slightly reduced.
•Text produces sharper edges and is recommended for text and line art.
•Photo is used specifically for originals containing photos or continuous tones without any text or 
line art. Produces the best quality for photos but reduced quality text and line art.
•Halftone Photo is used if your original is from a magazine or newspaper that contains 
photographs or text.
Select Save to save your selections and exit.
Image Options
Image Options provides options for changing the appearance of the copy output. The options are:
Lighten/Darken
This provides manual control to adjust the lightness or 
darkness of the scanned images.
• Move the indicator down to darken the scanned 
image, for light originals such as pencil images.
• Move the indicator up to lighten the scanned image, 
for dark originals such as halftones or originals with 
colored backgrounds.
Sharpness
This provides manual control to adjust the sharpness of the scanned images.
• Move the indicator up to sharpen the scanned image.
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