Xerox WorkCentre 4112 User Manual

							Xerox 4112/4127 Copier/Printer 4-1
System Administration Guide
4E-mail
E-mail overview
The machine is capable of exchanging e-mails. The following features are available by 
exchanging e-mails:
•Mail print
•Mail notice
• Job completion notice
• Scanner (mail transmission)
Note
This feature does not appear for some models. An optional package is necessary. For more 
information, contact the Customer Support Center.
Scanner (mail transmission)
Documents can be scanned and transmitted via e-mail in black and white or color (with 
optional color scanner kit).
Mail print
E-mail with attachments in either TIFF or PDF format can be sent to the machine from 
computers. Received e-mail will automatically be printed.
Mail notice
When the machine is configured with the rejected IP addresses notice or rejected mail domains 
notice, a mail notice about the rejection can be sent to a specified recipient.
Job completion notice
When a computer has submitted a job to the machine, its completion can be notified by e-mail.
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4-2   System Administration Guide
Xerox 4112/4127 Copier/Printer
Preparations
The following items are required in order to use the e-mail feature. (Required items differ by the 
fea t ure . )
ItemDescriptionScanner Mail
TransmissionE-mail
PrintE-mail
noticeJob
completion 
notice
TC P / I P
addressThe TCP/IP 
address for the 
machine. 
E-mail is 
exchanged using 
TC P / I P .

Subnet 
maskNecessary when 
the network is 
divided into 
subnets.
SSSS
Gateway
addressNecessary when 
multiple networks 
are connected by 
gateways.
SSSS
Administrator 
e-mail addressSet the e-mail 
address for the 
machine 
administrator.

Main mail
addressUsed as the sender 
address when the 
machine is 
transmitting e-
mail.

DNS server
addressRequired when the 
addresses for a 
POP3 server and a 
SMTP server are 
set with a domain 
name format 
rather than their 
IP addresses.
SSSS
SMTP server
addressThe machine uses 
a SMTP server to 
transmit e-mail. 
The SMTP server 
can also be used 
for receiving e-
mail.

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System Administration Guide
: A required settingS: May set as needed for your individual environment
Register a Mail Account
In order to use e-mail on the machine, a mail account for the machine needs to be registered.
Configuring the E-mail Environment
Enable the port and configure the machine e-mail address, TCP/IP environment, and e-mail 
server from the machine.
Note
The configuration can also be performed using CentreWare Internet Services.
SMTP 
authentication 
userIf the SMTP server 
requires 
authentication, 
specify the 
authentication 
user name.
SSSS
POP3
serverIf a POP3 server is 
used to receive 
e-mails, register 
the e-mail address 
of the machine 
and user to the 
POP3 server.
Also, it is necessary 
to set the POP3 
server address on 
the machine.
SSSS
POP user name Set the POP 
receiving user 
address.
SSSS
ItemDescriptionScanner Mail
TransmissionE-mail
PrintE-mail
noticeJob
completion 
notice
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4-4   System Administration Guide
Xerox 4112/4127 Copier/Printer
Configuration procedure
Overview
This section describes the configuration procedure to use the e-mail feature on the machine.
The following two steps are necessary to use the e-mail feature:
• Enabling the port and setting TCP/IP: Set the machine to be able to use TCP/IP
• Configuring the e-mail feature: Set the e-mail function items on the machine.
Enabling the ports and setting the IP addresses
This section describes the configuration procedure to use TCP/IP on the machine.
First enable the e-mail port, then set the IP address.
Note
The configuration can also be performed using CentreWare Internet Services. Refer to “Using 
CentreWare Internet Services.”
Note
Enable the SOAP port and the SNMP port in most cases.
1. Enter the System Administrator Mode (Chapter 1 Entering the System Administrator mode 
on page 1-10.)
2. Enable the ports that are used for the e-mail feature.
a. Select System Settings.
b. Select Connectivity & Network Setup.
c. Select Port Settings.
d. Select Send E-mail and then select Change Settings.
e. Select Port Status and select Change Settings.
f. Select Enabled and then select Save.
g. Select Receive E-mail and then select Change Settings.
h. Select Port Status and select Change Settings.
i. Select Enabled and then select Save.
j. Select Close repeatedly until the Connectivity & Network Setup screen is displayed
3. If necessary, set the IP Address (Chapter 1 Setting the IP address on page 1-11).
4. Exit the System Administrator Mode (Chapter 1 Exiting the System Administrator mode on 
page 1-11).
5. After the machine is restarted, print out the Printer Settings List to confirm that the ports 
are enabled and TCP/IP is configured.
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System Administration Guide
Configuring the E-mail environment
This section describes the configuration procedure to use the e-mail feature.
Notes
• The configuration can also be performed using CentreWare Internet Services. Refer to 
“Using CentreWare Internet Services.”
• Enable the SOAP port and the SNMP port in most cases.
1. Enter the System Administrator Mode (Chapter 1 Entering the System Administrator mode 
on page 1-10.)
2. Set the e-mail address, host name, and domain name.
a. Select System Settings.
b. Select Connectivity & Network Setup.
c. Select Machine E-mail Address/Host Name.
d. Select E-mail Address and then select Change Settings.
e. Enter the E-mail Address using the keyboard displayed.
f. Select Save.
g. Set the Host Name and Domain Name as above.
h. Select Close.
If SMTP has been selected for the E-mail Receiving Protocol
• Alias cannot be configured. User can decide the account (the left side of @ mark). The 
address (the right side of @ mark) is a combination of host name and domain name.
• Example: [email protected]
• Account name: mymail
•Host name: host
• Domain name: mycompany.com
If POP has been selected for the E-mail Receiving Protocol
• Specify POP user name to the account (the left side of @ mark), and POP3 receiving mail 
server to the address (the right side of @ mark). User can decide an alias such as 
[email protected]
• Example: [email protected]
• Account name: mymail
3. Set the protocol for receiving e-mail.
a. Select Other Settings.
b. Select E-mail Receive Protocol and then select Change Settings.
c. Select either SMTP or POP3 as appropriate for your environment.
d. Select Save and then select Close.
e. From the Connectivity & Network Setup list, select Outgoing/Incoming (i.e. E-mail 
Send/Receive Settings).
If SMTP has been selected for the Mail Receiving Protocol:
a. Select SMTP Server Settings
b. Select SMTP Server Port Number.
c. Enter a value in the range from 1 to 65535. The default is 25.
If POP3 has been selected for the Mail Receiving Protocol:
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