Xerox Phaser 6500N User Manual

							Printing
Phaser 6500 Color Laser Printer
User Guide61
Selecting Printing Defaults in Windows for a Shared Network Printer
If the printer is shared on a network, you can set printing defaults that apply to anyone who accesses it 
from the network. You can override network-level defaults through the driver settings on an individual 
computer.
1. Navigate to the list of printers on your computer:
• For Windows XP SP1 or later, click Start > Settings > Printers and Faxes.
• For Windows Vista, click Start > Control Panel > Hardware and Sound > Printers.
• For Windows Server 2003 and Windows Server 2008, click Start > Settings > Printers.
• For Windows 7, click Start > Devices and Printers.
2. In the Printers folder, right-click the name of your print driver (printer name plus PCL 6 or PS) and 
select Properties.
3. In the printer Properties dialog box, click the Advanced tab.
4. In the Advanced tab, click the Printing Defaults button.
5. Make selections on the driver tabs as desired and then click Apply to apply your selections.
6. Click OK to save your selections.
Selecting Printing Options for an Individual Job in Windows
This section includes:
•Printing Options for Windows PostScript Driver on page 62
•Printing Options for Windows PCL Driver on page 63
To use special printing options for a particular job, change the print driver settings in the application 
before sending the job to the printer.
Note: The print driver includes online help with more information on selecting printing options. In 
the driver dialog boxes, click the Help button.
To select printing options:
1. With the desired document or graphic open in your application, open the Print dialog box.
2. Select your printer (either PostScript or PCL) and then click the Properties button to open the print 
driver dialog box.
3. Make selections from the driver dialog box tabs as desired, beginning with settings in the 
Paper/Output tab. For a list of options, see Printing Options for Windows PostScript Driver on 
page 62, and Printing Options for Windows PCL Driver on page 63.
Note: In the PCL driver for Windows, you can save a set of printing options with a distinctive name 
and apply them to other print jobs. For instructions, click the Help button in the print driver dialog 
box to view the online help.
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							Printing
Phaser 6500 Color Laser Printer
User Guide 62
Printing Options for Windows PostScript Driver
For detailed information on using the print driver options, click the Help button in the print driver boxes 
to access the driver online help.
Note: For optional printer features to be available in the print driver, the optional features must be 
installed and enabled. If you have not enabled your installed optional features, see Enabling 
Optional Features on page 41.
Driver TabPrinting Option
Paper/Output • Job Type: Specifies the type of print job: Normal Print, Secure Print, 
Proof Print. and Proof Print available with extra RAM memory only.
• 2-Sided Print: 1-Sided Print, Flip on long edge, Flip on short edge.
• Paper Size: Specifies the size of the paper to print on, including 
specifying a custom paper size.
• Paper Tray: Specifies which paper tray to print to when the Paper Tray 
setting in the PostScript print driver is set to Auto Select.
• Paper Type: Specifies the type of paper in the tray.
• Image Orientation: Portrait or Landscape.
• Output Color: Color or Black and White.
• Saved Settings: Enables you to save the current settings under a specific 
name so that they can be used repeatedly. Also enables you to load and 
edit a set of saved settings.
• Printer Status button: Opens the internal settings page of the printer in 
CentreWare Internet Services, in your computer Web browser for 
network printers only.
• Defaults button: Returns all of the Paper/Output tab settings to their 
defaults.
• Default All button: Returns all settings in the Properties dialog of the 
printer to their defaults.
• Help button: Opens the online help of the print driver for the 
Paper/Output tab.
Image Options • Image Quality: Affects the quality of the print by specifying the speed 
at which the page prints.
• Brightness: Makes the printed image or page darker or lighter.
• Color Correction: Specifies how color is applied to printed images, text, 
and photographs.
• Color Balance button: Enables you to specify the density of each color 
used for printing.
• Defaults button: Returns all of the Image Options tab settings to their 
defaults.
• Help button: Opens the online help of the print driver for the Image 
Options tab.
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							Printing
Phaser 6500 Color Laser Printer
User Guide63
Printing Options for Windows PCL Driver
For detailed information on using the print driver options, click the Help button in the print driver to 
access the online help.
Note: For optional printer features to be available in the print driver, the optional features must be 
installed and enabled. If you have not enabled your installed optional features, see Enabling 
Optional Features on page 41.
Layout • Pages per Sheet (N-up): For multiple-page documents, enables you to 
print more than one page per sheet of paper, including Booklet print.
• Draw Outlines: When multiple pages are printed per sheet, prints a 
border around each page.
• Fit to New Paper Size: Select the output paper size to fit the page to.
• Defaults button: Returns all of the Layout tab settings to their defaults.
• Help button: Opens the online help of the print driver for the Layout tab.
Advanced • Image Options: Enables you to set print resolution, image color 
management and method used, TrueType font configuration, and 
image magnification or reduction percentage for printed images.
• Document Options: Enables you to set the PostScript Options and the 
Manual Feed slot Orientation. PostScript Options include the PostScript 
Output Format, TrueType Font Download Method, PostScript Language 
Level, PostScript Error Message control, and Mirror Image control.
• Help button: Opens the online help of the print driver for the Advanced 
tab.
• Set Features to Default button: Returns all of the Advanced tab settings 
to their defaults.
Driver TabPrinting Option
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							Printing
Phaser 6500 Color Laser Printer
User Guide 64
Driver TabPrinting Option
Paper/Output • Job Type: Specifies the type of print job: Normal Print, Secure Print, 
Proof Print. Secure Print and Proof Print are available with extra RAM 
memory only.
• 2-Sided Print: 1-Sided Print, Flip on long edge, Flip on short edge.
• Paper Size: Specifies the size of the paper to print on, including 
specifying a custom paper size.
• Output Color: Color or Black and White.
• Paper Type: Specifies the type of paper in the tray.
• Saved Settings: Enables you to save the current settings under a specific 
name so that they can be used repeatedly. Also enables you to load and 
edit a set of saved settings.
• Paper Tray: Specifies which paper tray to print to when the Paper Tray 
setting in the PCL driver is set to Auto Select.
• Manual Feed Slot Orientation: Portrait or Landscape.
• Covers/Separators button: Enables you to specify cover and separator 
pages for print jobs.
• Printer Status button: Opens the internal settings page of the printer in 
CentreWare
 Internet Services, in your computer Web browser (network 
printers only).
• Defaults button: Returns all of the Paper/Output tab settings to their 
defaults.
Image Options • Image Quality: Affects the print quality by specifying way the image is 
processed and marked on the page.
• Output Color: Specifies Color or Black and White.
• Output Recognition: When Color is selected in the Output Color field, 
selecting this check box causes some chromatic colors to be printed as 
black.
• Image Adjustment Mode: Recommended, ICM Adjustment (System), 
CMS Adjustment (Application), Complementary Color Conversion.
• Image Types: Enables you to specify a printing mode to match the 
characteristics of the printed image.
• Image Auto Correction: Determines the characteristics of a specified 
image type, such as photographs on a page, and automatically 
performs correction for it.
• Image Settings button: Opens the Image Settings tab of the Graphics 
Properties dialog box.
• Color Balance button: Opens the Color Balance tab of the Graphics 
Properties dialog box.
• Profile Settings button: Opens the Profile Settings tab of the Graphics 
Properties dialog box.
• Defaults button: Returns all of the Image Option tab settings to their 
defaults.
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							Printing
Phaser 6500 Color Laser Printer
User Guide65
Selecting Printing Options for an Individual Job in Macintosh
To use special printing options for a particular job, change the print driver settings in the application 
before sending the job to the printer.
Note: The print driver includes help with more information on selecting printing options.
1. With the document open in your application, click File and then click Print.
2. Select the desired printing options from the menus and drop-down lists that are displayed. For a list 
of options, see Printing Options for Macintosh OS X Version 10.5 or Later on page 65.
Note: In Macintosh OS X, click Save from the Presets drop-down list on the Print menu screen to 
save the current printer settings. You can create multiple presets and save each with its own 
distinctive name and printer settings. To print jobs using specific printer settings, select the 
applicable saved preset in the Presets list.
3. Click Print to print the job.
Printing Options for Macintosh OS X Version 10.5 or Later
For detailed information on using the print driver options, click the question mark (?) button in the print 
driver to access the online help.
Layout • Pages per Sheet (N-up): For multiple-page documents, enables you to 
print more than one page on one sheet of paper.
• Image Order: (Available only if more than one page is being printed on 
a sheet.) Determines the order in which pages are printed on the sheet.
• Draw Outlines: When multiple pages are printer per sheet, prints a 
border around each page.
• Booklet/Poster/Mixed Document/Rotation button: Provides selection of 
Poster printing, Booklet Creation, and Image Rotation. Poster printing 
enlarges one page of data and prints it across multiple pages. Booklet 
Print repaginates the original document and prints two pages per sheet 
so that you can fold it into a booklet. Image rotation allows rotation of 
the output for files with pages that have mixed orientation.
• Fit to New Paper Size: Select the output paper size to fit the page to.
• Reduce/Enlarge: Specifies percentage to reduce or enlarge the image 
being printed.
• Image Orientation: Specifies Portrait or Landscape.
• Margin Shift/Margins button: Provides access to page margin settings.
• Defaults button: Returns all of the Layout tab settings to their defaults.
Watermarks/Overlays Provides access to settings for creating watermarks and overlays to print on 
pages. A page overlay is a group of PCL commands and/or data created 
from a page image and is stored as an external file.
Advanced Provides access to advanced printer options such as skipping blank pages, 
printing in draft mode, banner mode, and size mismatch settings. It 
provides access to certain graphic settings and font settings.
Driver TabPrinting Option
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							Printing
Phaser 6500 Color Laser Printer
User Guide 66
Driver Drop-Down TitlePrinting Options
Copies & Pages • Copies: Specifies number of copies and whether to collate.
• Pages: All, Current, Selection, From x to x, Page range.
Layout • Pages per Sheet: Specifies the number of pages to print on each sheet 
of paper.
• Layout Direction: Specifies the order in which to print the pages when 
printing multiple pages on one sheet of paper.
• Border: Specifies the type and width of border to print around each 
page printed on the sheet of paper.
• Two-Sided: When selected, specifies whether to flip the page on the 
long edge or the short edge (duplex unit required).
Color Matching • ColorSync: This selection allows you to choose a profile from the Profile 
selection menu.
•In printer
Paper Handling • Pages To Print: All Pages, Odd Only, Even Only.
• Destination paper size: (Active only when Scale to fit paper size is 
selected.) Specifies the paper size to print to.
• Page Order: Automatic, Normal, Reverse.
Paper Feed • All pages from: Specifies the tray to print all pages from: Auto Select, 
Manual Feed Slot, Tray 1, Tray 2 (if installed).
• First page from: Specifies the tray from which to print the first page.
• Remaining from: Specifies the tray from which to print the remaining 
pages.
Cover Page • Print Cover Page: None, Before document, After document.
When an option other than None is selected, a cover page prints.
• Cover Page Type: Classified, Confidential, Secret, Standard, Top Secret, 
Unclassified.
• Billing Info: A field in which you can specify billing information to print 
on the cover page.
Scheduler • Print Document: Now, At [time], On Hold.
• Priority: Urgent, High, Medium, Low.
Job Type Specifies the type of print job: Normal Print, Secure Print, Proof Print. Secure 
Print and Proof Print are available with extra RAM memory only.
Job Control • Account Mode: User, Administrator.
• User Settings: Specifies account settings such as name and password.
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							Printing
Phaser 6500 Color Laser Printer
User Guide67 Printer Features • Print Quality/Color: Specifies output color, image quality, brightness, 
color correction method, halftone screen settings, and adjust color 
balance.
• Color Adjustment: Specifies RGB color adjustment settings.
• Color Balance (C, M, Y, K): Specifies amount of color to use.
• Media Handling: Specifies manual feed slot orientation, paper type, size 
mismatch setting, and custom paper auto orientation.
• Printer-specific Options: Image Enhancement, Draft Mode, Skip Blank 
Pages, Halftone Screen Lock, Faster B/W documents.
Supply Levels Displays bar graph showing level of toner left in each toner cartridge, and 
the useful life remaining of the Imaging Unit.
Summary Summarizes the driver selections.
Driver Drop-Down TitlePrinting Options
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							Printing
Phaser 6500 Color Laser Printer
User Guide 68
Printing on Specialty Media
This section includes:
•Printing Envelopes on page 68
•Printing Labels on page 71
•Printing on Glossy Cardstock on page 73
•Printing on Cardstock on page 76
Printing Envelopes
This section includes:
•Guidelines for Printing Envelope on page 68
•Printing Envelopes from Tray 1 on page 69
•Printing Envelopes from the Manual Feed Slot on page 70
•Printing Envelopes using the PostScript Driver on page 70
•Printing Envelopes using the PCL Driver on page 71
Guidelines for Printing Envelope
• Envelopes can be printed from Tray 1 and from the manual feed slot.
• Do not perform automatic 2-sided printing using envelopes.
• Successful envelope printing is highly dependent on the quality and construction of the envelopes. 
Use envelopes made specifically for laser printers, in the supported sizes. For a listing of supported 
envelope sizes for Tray 1 and the manual feed slot, see Supported Paper on page 48.
• Store unused envelopes in their packaging to avoid the effects of moisture and dryness, which can 
affect print quality and cause wrinkling. Excessive moisture can cause the envelopes to seal before 
or during printing. For best results, maintain constant temperatures and relative humidity.
• Do not use padded envelopes. Purchase envelopes that lie flat.
• Remove air bubbles from the envelopes before loading by setting a heavy book on top of the 
envelopes.
• If wrinkling or embossing problems occur, use a different brand of envelope made specifically for 
laser printers.
CAUTION: Never use envelopes with windows or metal clasps because they can 
damage the printer. Damage caused by using unsupported envelopes is not covered 
under the Xerox
® Warranty, Service Agreement, or Total Satisfaction Guarantee. The 
Total Satisfaction Guarantee is available in the United States and Canada. Coverage 
can vary outside these areas. Please contact your local representative for details.
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							Printing
Phaser 6500 Color Laser Printer
User Guide69
Printing Envelopes from Tray 1
To load envelopes:
1. Gently pull out the paper tray and then open the output tray to hold the printed envelopes. For 
details, see Loading Paper in Tray 1 on page 51.
2. Slide the paper guides to the edge of the tray.
3. Insert the envelopes with the flaps closed, flaps down, and flaps to the right. You can load 
envelopes up to the maximum fill line in the tray.
Note: You cannot print on the reverse side of the envelope. Envelopes can get wrinkled or the print 
quality can be reduced, depending on the envelope type used.
4. Slide the paper guides so they rest lightly against the edges of the envelopes.
5. Insert the tray back into the printer until it stops.
6. On the printer control panel, press the Menu button to display the Menu screen.
7. Press the Down Arrow button to go to Tray  S e t t i n g s and then press the OK button.
8. At Tray  1, press OK.
9. At Paper Type, press OK.
10. At Envelope, press OK.
11. Press the Return button once to back out of the menu, then press the Down Arrow button to select 
Paper Size. Press OK.
12. Press the Down Arrow button to scroll the desired envelope size and then press OK.
13. Do one of the following:
• If you are printing using the PostScript driver, go to Printing Envelopes using the PostScript 
Driver on page 70.
• If you are printing using the PCL driver, go to Printing Envelopes using the PCL Driver on 
page 71.
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							Printing
Phaser 6500 Color Laser Printer
User Guide 70
Printing Envelopes from the Manual Feed Slot
Note: You can load only one envelope at a time in the manual feed slot.
To load an envelope:
1. Slide the paper guides of the manual feed slot to fit the envelopes you are using. Open the output 
tray to hold the printed envelopes. For details, see Loading Paper in the Manual Feed Slot on 
page 53.
2. Insert one envelope with the flaps closed, flaps up, and flaps to the right as shown in the 
illustration.
3. Slide the paper guides so they rest lightly against the edge of the envelope.
4. Do one of the following:
• If you are printing using the PostScript driver, go to Printing Envelopes using the PostScript 
Driver on page 70.
• If you are printing using the PCL driver, go to Printing Envelopes using the PCL Driver on 
page 71.
Printing Envelopes using the PostScript Driver
1. After loading the envelopes in the appropriate tray or the manual feed slot, in the application you 
are printing from, open the Print dialog.
2. Select the Phaser 6500 PostScript printer from the list of printers and then click the Properties (or 
Preferences) button.
3. In the Paper/Output tab, do the following:
a. From the Paper Type list, select Envelope.
b. From the Paper Size list, select the envelope size.
c. From the Paper Tray list, select the tray you are using.
4. Click OK and then, in the Print dialog box, click OK (or Print) to start printing.
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