Xerox Phaser 6500N User Manual

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Phaser 6500 Color Laser Printer
User Guide21
Configurations and Options
This section includes:
•Configurations on page 21
•Standard Features on page 21
•Additional Capabilities on page 21
•Optional Features on page 22
Configurations
The Phaser 6500 printer is available in two configurations:
• Phaser 6500N: Includes all standard features.
• Phaser 6500DN: Includes all standard features plus a duplex unit.
Note: You can order additional memory, trays, and the duplex unit (for automatic 2-sided printing) 
when these items are not standard on your printer.
Standard Features
All configurations of the Phaser 6500 printer include the following features:
• Tray 1 with 250-sheet capacity 
• Single-sheet manual feed slot
• 256 MB Memory (RAM)
Note: All printer configurations have one memory slot supporting 512 MB or 1024 MB DDR2 
DIMMs. Maximum RAM is 1280 MB (256 MB standard plus 1024 MB optional).
• 10Base-T/100/1000Base-TX Ethernet interface network connection
• USB 2.0 connection
• Energy Saver mode
• PrintingScout printer monitoring utility (Windows only)
• Printer information pages, including a Menu Map, Configuration Page, and Demo Page
• Billing meters
• Administration menu with control panel lock
Additional Capabilities
These features are built in to the printer but require additional memory to function. You can purchase 
additional memory. For details, see Optional Features on page 22.
•Wa lk- U p Pri nti n g: Prints a stored print job directly from the printer control panel.
•RAM Disk: Allocates memory to the RAM Disk file system for Collation, Secure Print, Proof Print, 
Form Overlay, and Font Download.
•Collation: Allows jobs to be stored in memory so that multiple copies can be printed in page 
sequence order: 123, 123, 123, 123, instead of 1111, 2222, 3333.
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Phaser 6500 Color Laser Printer
User Guide 22
•Secure Print: Stores data in memory and requires you to enter a password into the control panel to 
print the document.
•Proof Print: Stores multiple copies of a document in memory then allows you to print only the first 
set to check the print results. If the first copy is satisfactory, print the remainder from the printer 
control panel.
•Fo r m  O ve r l ay: Enables writing PCL5 forms.
•Font Download: Enables the downloading of fonts to the RAM Disk.
Optional Features
• Duplex Unit for automatic 2-sided printing (optional for Phaser 6500N).
• 250-Sheet Feeder (Tray 2)
• Wireless Network Adapter
• Productivity Kit (512 MB) or 1024 MB memory upgrade
See also: 
Printer Specifications on page 147
Enabling Optional Features on page 41
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Phaser 6500 Color Laser Printer
User Guide23
Energy Saver Mode
This section includes:
•Setting the Power Saver Time on page 23
•Exiting Energy Saver Mode on page 23
•Starting Energy Saver Mode on page 23
The printer is equipped with an Energy Saver mode to reduce power consumption when it is left idle for 
a specified time. When no print data is received within the Power Saver Time, default is 30 minutes, the 
printer enters Energy Saver mode. You can specify 5-60 ranges in one minute increments. Power 
consumption during Energy Saver mode is 8 W or less. The time required to exit from Energy Saver 
mode to a print-ready status is about 25 seconds.
Setting the Power Saver Time
1. On the printer control panel, press the Menu button.
2. Press the Down Arrow button to go to Admin Menu and then press the OK button.
3. Press the Down Arrow button to go System Setup and then press OK.
4. At Power Saver Time, press OK.
Do one of the following:
• To increase the amount of time, press the Up Arrow button until the desired time is reached. 
Maximum is 60 minutes.
• To decrease the amount of time, press the Down Arrow button until the desired time is 
reached. Minimum is 5 minutes.
5. Press OK.
6. Press the Return button to return to the Main Menu.
Exiting Energy Saver Mode
The printer automatically cancels Energy Saver mode when it receives data from a connected 
computer. However, you can cancel Energy Saver mode by pressing the Power Saver button on the 
printer control panel. For details, see Control Panel on page 20.
Starting Energy Saver Mode
You can put the printer into Energy Saver mode without having to wait for it to do so automatically 
from the default settings. To enter into sleep mode, press the Power Saver button on the printer control 
panel. The printer must currently be idle and have been idle for at least one minute before you press 
the Power Saver button. The printer cannot enter Energy Saver mode when any of the following 
conditions exists:
• The printer is receiving data.
• The printer is calibrating after having been in Energy Saver mode or after a jam is cleared.
• You pressed another button within the last minute.
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Phaser 6500 Color Laser Printer
User Guide 24
Information Pages
This section includes:
•Menu Map on page 24
•Configuration Page on page 24
Your printer comes with a set of information pages to help you track the performance of the printer 
and diagnose problems. Access the information pages from the printer control panel. The following 
topics discuss the most commonly used information pages. For a complete list of printer information 
pages, see Information Pages Menu on page 91.
Menu Map
The Menu Map lists all main and second-level menus. Use the Menu Map to navigate the printer 
control panel menus. The Menu Map also lists other information pages available for printing.
To print the Menu Map:
1. On the printer control panel, press the Menu button.
2. At Information Pages, press the OK button.
3. At Menu Map, press OK.
Configuration Page
The Configuration Page lists printer information such as default printer settings, installed options, 
network settings with IP address, and font settings. Use the information on this page to help you 
configure network settings for your printer, and to see page counts and system settings.
To print the Configuration Page:
1. On the printer control panel, press the Menu button.
2. At Information Pages, press the OK button.
3. Press the Down Arrow button to go to Configuration and then press OK to print.
Startup Page
The Startup Page is an abbreviated version of the Configuration Page without the details of the 
settings. Use the information on this page to help you configure network settings for your printer and 
to see page counts.
Note: By default, the Startup Page prints automatically each time the printer is turned on. You can 
turn off this feature in the System Setup Menu under the Admin Menu settings. For details, see 
System Setup Menu on page 95.
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Phaser 6500 Color Laser Printer
User Guide25
CentreWare Internet Services
CentreWare Internet Services is the administration and configuration software installed on the 
embedded Web server in the printer. It allows you to configure and administer the printer from a Web 
browser. CentreWare Internet Services gives you access to printer status, configuration and security 
settings, diagnostic functions, and more.
CentreWare Internet Services requires:
• A TCP/IP connection between the printer and the network in Windows, Macintosh, or Linux 
environment.
• TCP/IP and HTTP enabled on the printer.
• A network-connected computer with a Web browser that supports JavaScript.
Accessing CentreWare Internet Services
To access CentreWare Internet Services, you need the IP address of the printer. For details, see Finding 
the IP Address of Your Printer on page 35.
At your computer, open a Web browser, type the IP address of the printer into the address field, then 
press Enter or Return.
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Phaser 6500 Color Laser Printer
User Guide 26
More Information
The following resources provide more information about your printer and its capabilities.
InformationSource
Installation GuidePackaged with printer.
Quick Use GuidePackaged with printer.
Video Tutorialswww.xerox.com/office/6500docs
Recommended Media List Europe: www.xerox.com/europaper
North America: www.xerox.com/paper
Online Support Assistantwww.xerox.com/office/6500support
Te c h n i c a l  S u p p o r twww.xerox.com/office/6500support
Xerox
® Supplieswww.xerox.com/office/6500supplies
Information Pages Print from the control panel menu.
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Phaser 6500 Color Laser Printer
User Guide27
Installation and Setup
This chapter includes:
•Installation and Setup Overview on page 28
•Selecting a Location for the Printer on page 29
•Connecting the Printer on page 30
•Configuring Network Settings on page 32
•Installing the Print Drivers on page 36
•Installing PrintingScout on page 40
•Enabling Optional Features on page 41
See also: 
Online Support Assistant at www.xerox.com/office/6500support
Installation Guide packaged with your printer.
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							Installation and Setup
Phaser 6500 Color Laser Printer
User Guide 28
Installation and Setup Overview
Before using the printer, you must:
1. Make sure that the printer is set up correctly in an appropriate location. For details, see Selecting a 
Location for the Printer on page 29.
2. Select a connection method. For details, see Choosing a Connection Method on page 30.
3. Make sure that the printer is connected correctly. For details, see Connecting the Printer on 
page 30.
4. Turn on the printer and the computer. The Startup Page prints by default. If it does not, see Startup 
Page on page 24. If you are connected to a network, keep the Startup Page for referencing network 
settings such as the IP address of your printer.
5. If connected to a network, configure network settings. For details, see Configuring Network 
Settings on page 32.
6. Install drivers and software utilities from the Software and Documentation disc. The software 
installation procedure used depends on your connection type (network or USB). For details, see 
Installing the Print Drivers on page 36.
Note: If the Software and Documentation disc is not available, you can download the latest drivers 
from www.xerox.com/office/6500drivers.
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							Installation and Setup
Phaser 6500 Color Laser Printer
User Guide29
Selecting a Location for the Printer
1. Select a dust-free area with temperatures from 10° through 32°C (50°–90°F), and relative humidity 
from 15 through 85%.
Note: Sudden temperature fluctuations can affect print quality. Rapid heating of a cold room can 
cause condensation inside the printer, directly interfering with image transfer.
2. Place the printer on a level, solid, non-vibrating surface with adequate strength for the weight of 
the printer. The printer must be horizontal with all four feet in solid contact with the surface. The 
printer weight, without the options or paper, is 19.8 Kg (43.6 lb.). With the 250-sheet feeder, the 
duplex unit, and supplies, the weight is 24.2 Kg (53.2 lb.).
3. Ensure that your printer has the proper amount of clearance for all of its features, including any 
options you purchased. See the following measurements.
The recommended minimal spacing for the printer includes the following:
4. After positioning the printer, you are ready to connect it to the power source and computer or 
network. Go to the next section, Connecting the Printer on page 30.
RequirementClearance
Overhead Clearance
200 mm (7.9 in.) above the printer for clearance when opening the front 
door
Height RequirementPrinter: 416.1 mm (16.4 in.)
Printer with 250-sheet feeder: 523 mm (20.6 in.)
Other Clearances100 mm (3.9 in.) behind the printer
600 mm (23.6 in.) in front of the printer
100 mm (3.9 in.) on the left side of the printer
250 mm (9.8 in.) on the right side of the printer
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							Installation and Setup
Phaser 6500 Color Laser Printer
User Guide 30
Connecting the Printer
This section includes:
•Choosing a Connection Method on page 30
•Connecting to a Network on page 30
•Connecting using USB on page 31
Choosing a Connection Method
The printer can be connected to your computer using a USB cable or an Ethernet cable. The method 
you choose depends on whether your computer is connected to a network. A USB connection is a direct 
connection and is the easiest to set up. An Ethernet connection is used for networking. If you are going 
to use a network connection, understand how your computer is connected to your network. For 
example, if your computer is connected to the network by way of a router connected to a cable or DSL 
modem. For more information, see About TCP/IP and IP Addresses on page 32.
Note: Hardware and cabling requirements vary for the different connection methods. Routers, 
network hubs, network switches, modems, Ethernet, and USB cables are not included with your 
printer and must be purchased separately.
•Network: If your computer is connected to an office network or a home network, use an Ethernet 
cable to connect the printer to the network. You cannot connect the printer directly to the 
computer, it must be connected through a router or hub. An Ethernet network can be used for one 
or more computers and supports many printers and systems simultaneously. Ethernet connection is 
typically faster than USB and allows you direct access to the settings of the printer using 
CentreWare Internet Services.
•USB: If you are connecting the printer to one computer and do not have a network, use a USB 
connection. While a USB connection offers fast data speeds, it is not as fast as an Ethernet 
connection and does not provide access to CentreWare Internet Services.
Connecting to a Network
To connect the printer to a network:
1. Make sure that the printer is turned off.
2. Attach a category 5 or better Ethernet cable from the printer to the network or router socket. Use 
an Ethernet hub or router, and two or more Ethernet cables (one cable for each device). Connect 
the computer to the hub or router with one cable, then connect the printer to the hub or router with 
the second cable. Connect to any port on the hub or router except the uplink port.
3. Attach the power cord and then plug in the printer and turn it on. For safety information, see Power 
Cord on page 10.
4. Set or automatically discover the network IP address of the printer. Go to Assigning the IP Address 
of the Printer on page 32.
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