Xerox Phaser 6500N User Manual

							Printing
Phaser 6500 Color Laser Printer
User Guide51
Loading Paper
This section includes:
•Loading Paper in Tray 1 on page 51
•Loading Paper in the Manual Feed Slot on page 53
•Loading Paper in the 250-Sheet Feeder (Tray 2) on page 55
Loading Paper in Tray 1
You can use Tray 1 for a wide variety of media, including:
• Plain Paper
• Lightweight Cardstock
• Heavyweight Cardstock
•Letterhead
•Labels
•Envelopes
• Lightweight Glossy Cardstock
• Heavyweight Glossy Cardstock
•Hole Punched
•Colored Paper
• Pre-printed Paper (paper already printed on one side)
•Custom size Paper
For a complete list of paper types and sizes usable in Tray 1, see Supported Paper on page 48.
Follow these guidelines when loading paper into Tray 1:
• Load up to 250 sheets of plain paper or a stack of paper (65–220 g/m
2, 17–40 lb. Bond, 40–80 lb. 
Cover) less than 15 mm high (0.60 in.).
• Tray 1 accepts paper within the following dimensions:
• Width: 76.2–216 mm (3–8.5 in.)
• Length:127–355.6 mm (5–14 in.)
• For automatic 2-sided printing, you can load paper in the range of 60–105 
g/m2 (16–28 lb. 
Bond).
• Do not load different types of paper in the same tray at the same time.
• To print high quality, use high-quality paper intended for laser printers.
• Do not remove or add paper to Tray 1 during printing. Doing so could cause a paper jam. Remove 
the paper, align it with the new paper and insert both into the tray together.
• Do not put any objects other than paper on Tray 1. 
• Do not push or force down Tray 1.
• Always load paper short-edge feed first.
For more paper usage guidelines, see Supported Paper and Media on page 46.
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Phaser 6500 Color Laser Printer
User Guide 52
To load paper in Tray 1:
1. Gently pull the paper tray all the way out and then open the output tray to hold the printed sheets.
2. Slide the paper width guides to the edge of the tray. Extend the width guides fully as shown in the 
following illustration.
3. Before loading the paper flex the sheets back and forth, and then fan them. Straighten the edges 
of the stack on a level surface.
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Phaser 6500 Color Laser Printer
User Guide53
4. Insert all paper face up and top edge at the front of the paper tray.
Notes: 
•Do not force the paper into the tray.
•Be careful not to bend the paper.
5. Slide the paper width guides until they rest lightly against the edge of the paper stack.
6. Insert the tray back into the printer until it stops.
See also: 
Setting Paper Types and Sizes on page 58
Loading Paper in the Manual Feed Slot
Use the manual feed slot for a wide range of media including:
• Plain Paper
•Letterhead
• Lightweight Cardstock
• Heavyweight Cardstock
• Lightweight Glossy Cardstock (Coated 2 and Coated 3)
• Heavyweight Glossy Cardstock
•Colored Paper
•Labels
•Envelopes
•Special
For a more complete list of paper types and sizes usable in the Manual Feed Slot, see Supported Paper 
on page 48.
To avoid problems during printing, follow these guidelines:
• Use several sheets of the paper only when adjusting the paper width guides.
• Holding the paper on both sides, slowly and evenly insert the paper into the printer.
• If the paper looks skewed after the printer pulls it in, gently remove the paper and reseat it. Then 
press the OK button or wait for the automatic calibration to start.CAUTION: Be careful not to use excessive force on the tray. Doing so could damage 
the printer.
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Phaser 6500 Color Laser Printer
User Guide 54
To load paper in the manual feed slot:
1. Slide the paper guides of the manual feed slot to fit the paper you are using.
2. Open the output tray to hold the printed sheets.
3. Place the paper into the slot with the print side face down and the top of the sheet entering the 
printer first.
Note: You can insert paper during the ready mode or sleep mode of the printer. The printer 
automatically detects the paper and holds it while it waits for a print job.
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Phaser 6500 Color Laser Printer
User Guide55
Loading Paper in the 250-Sheet Feeder (Tray 2)
You can use the 250-sheet feeder for the following types of paper:
• Plain paper
•Letterhead
•Hole Punched
•Colored Paper
For supported paper sizes and weights, see Supported Paper on page 48.
Follow these guidelines to avoid problems during printing:
• Do not load different types of paper in the tray at the same time.
• To print high quality, use high-quality paper intended for laser printers.
• Do not remove or add paper to the 250-sheet feeder during printing. Doing so can cause a paper 
jam. Remove the paper, align it with the new paper, and insert both into the tray together.
• Do not put any objects other than paper on the tray. 
• Do not push or force down the tray.
• Always load paper short-edge feed first.
To load paper in the 250-sheet feeder:
1. Gently pull the paper tray out of the printer.
2. Open the output tray to hold the printed sheets.
3. Slide the paper width guides to the edge of the tray. Extend the width guides fully as shown in the 
following illustration.CAUTION: Do not remove the tray during printing because it can cause a paper 
jam.
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Phaser 6500 Color Laser Printer
User Guide 56
4. Squeeze the green tab on the length guide and then slide the tray until the arrow lines up with the 
appropriate paper size. The guide clicks into place.
5. Before loading the paper, flex the sheets back and forth, and then fan them. Straighten the edges 
of the stack on a level surface.
6. Place the paper into the tray with the print side face up.
Note: Do not exceed the maximum fill line in the tray. Overfilling the tray can cause paper jams.
7. Slide the width and length guides until they rest lightly against the edge of the paper stack.
Note: Be careful not to bend the paper.
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Phaser 6500 Color Laser Printer
User Guide57
8. Insert the tray back into the printer until it stops. 
See also: 
Setting Paper Types and Sizes on page 58 CAUTION: Be careful not to use excessive force on the tray. Doing so could damage 
the printer.
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Phaser 6500 Color Laser Printer
User Guide 58
Setting Paper Types and Sizes
This section includes:
•Setting the Paper Type on page 58
•Setting the Paper Size on page 58
After loading paper in paper Tray 1 or the 250-sheet feeder (Tray 2), set the paper type on the printer 
control panel.
Notes: 
•If None is selected in the Paper Type menu in the print driver, the printer uses the control panel 
settings. The printer prints only when the settings for the paper size and type configured in the 
print driver match the control panel settings. If the settings in the print driver and control panel 
do not match, follow the instructions displayed on the control panel.
•You can select to display a message prompting you to set the paper size and type on the control 
panel each time paper is loaded. For details, see Tray Settings Menu on page 102.
Setting the Paper Type
Note: If None is selected in the Paper Type menu in the print driver, the printer uses the control 
panel settings. The printer prints only when the settings for the paper size and type configured in 
the print driver match the control panel settings. If the settings in the print driver and control panel 
do not match, the setting in the print driver will override the setting on the control panel for this 
job.
To set the paper type for paper in a tray:
1. On the printer control panel, press the Menu button.
2. Press the Down Arrow button to go to Tray Settings and then press the OK button.
3. Press the Down Arrow button to scroll to the tray you are setting and then press OK.
4. At Paper Type, press OK.
5. Press the Down Arrow button to scroll to the type of paper that is loaded in the tray. Press OK.
6. Press the Return button when you are finished.
Setting the Paper Size
To set the paper size for paper in a tray:
1. On the printer control panel, press the Menu button.
2. Press the Down Arrow button to go to Tray Settings and then press the OK button.
3. Press the Down Arrow button to scroll to the tray you are setting and then press OK.
4. Press the Down Arrow button to scroll to Paper Size and press the OK button. CAUTION: Paper type settings must match the type of paper loaded in the tray, or 
print-quality problems can occur.
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Phaser 6500 Color Laser Printer
User Guide59
5. Select the paper size and then press OK.
6. Press the Return button when finished.
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							Printing
Phaser 6500 Color Laser Printer
User Guide 60
Selecting Printing Options
This section includes:
•Selecting Printing Defaults in Windows on page 60
•Selecting Printing Defaults in Windows for a Shared Network Printer on page 61
•Selecting Printing Options for an Individual Job in Windows on page 61
•Selecting Printing Options for an Individual Job in Macintosh on page 65
Note: Print driver settings override control panel settings when you print using the driver software 
on your computer.
Selecting Printing Defaults in Windows
Notes: 
•These instructions are for setting print driver defaults for the print driver software installed on 
your computer. You can set defaults settings for a network printer that apply to that printer for 
anyone who accesses it over the network. For details, see Selecting Printing Defa u l t s  i n  W i n d o w s  
for a Shared Network Printer on page 61.
•Use the following procedure to set the default settings used for all print jobs sent to the printer 
from your computer using the specific driver. You can override the default settings for an 
individual print job when printing from an application.
1. Navigate to the list of printers on your computer:
• For Windows XP SP1 or later, click Start > Settings > Printers and Faxes.
• For Windows Vista, click Start > Control Panel > Hardware and Sound > Printers.
• For Windows Server 2003 and Windows Server 2008, click Start > Settings > Printers.
• For Windows 7, click Start > Devices and Printers.
2. In the Printers folder, right-click the name of your print driver (printer name plus PCL 6 or PS) and 
select Printing Preferences.
3. Make selections on the driver tabs as desired and then click OK to save your selections.
4. Set defaults for the other print driver if applicable.
Note: For more information about Windows print driver options, click the Help button in the 
Printing Preferences dialog box to view the online help.
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