Xerox Phaser 6500N User Manual

							Installation and Setup
Phaser 6500 Color Laser Printer
User Guide31
Connecting using USB
To use USB, you must have Windows Server 2003 and later or Windows XP SP1 and later. Macintosh 
users must use Mac OS X, version 10.5 and later.
To connect the printer to the computer using a USB cable:
1. Make sure that the printer is turned off.
2. Connect one end of a standard A/B USB 2.0 cable to the USB Port of the printer.
3. Attach the power cord and then plug in the printer and turn it on. For safety information, see Power 
Cord on page 10.
4. Connect the other end of the USB cable to the USB Port on the computer.
5. When the Windows Found New Hardware Wizard appears, cancel it.
6. You are ready to install the print drivers. Go to Installing the Print Drivers on page 36.
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							Installation and Setup
Phaser 6500 Color Laser Printer
User Guide 32
Configuring Network Settings
This section includes:
•About TCP/IP and IP Addresses on page 32
•Assigning the IP Address of the Printer on page 32
•Changing the IP Address Using CentreWare Internet Services on page 34
•Finding the IP Address of Your Printer on page 35
Note: These instructions apply to the printer when it is connected to a network. If you have a USB 
connection to the printer, you can skip this section.
About TCP/IP and IP Addresses
Computers and printers primarily use TCP/IP protocols to communicate over an Ethernet network. 
Generally, Macintosh computers use either TCP/IP or the Bonjour protocol to communicate with a 
network printer. For Macintosh OS X systems, TCP/IP is preferred. Unlike TCP/IP, however, Bonjour does 
not require printers or computers to have IP addresses.
With TCP/IP protocols, each printer and computer must have a unique IP address. Many networks and 
Cable and DSL routers have a Dynamic Host Configuration Protocol (DHCP) server. A DHCP server 
automatically assigns an IP address to every computer and printer on the network that is configured to 
use DHCP.
If you use a Cable or DSL router, see the documentation for your router for information on IP 
addressing.
Assigning the IP Address of the Printer
This section includes:
•Allowing the IP Address to be Assigned Automatically on page 33
•Assigning the IP Address Manually on page 33
•Changing the IP Address Using CentreWare Internet Services on page 34
By default, the printer is set to acquire an IP address from the network server using DHCP. Network 
addresses assigned by DHCP are temporary, however. After a specified time, the network could assign 
a new IP address to the printer. You can experience connectivity issues if the print driver is set to an IP 
address that changes periodically. To avoid problems, or if your network administrator requires a static 
IP address for the printer, you can assign the IP address to the printer. For details, see Assigning the IP 
Address Manually on page 33.
Note: You can view the IP address of your printer from either the Startup Page, Configuration Page, 
or the printer control panel. For details, see Finding the IP Address of Your Printer on page 35.
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							Installation and Setup
Phaser 6500 Color Laser Printer
User Guide33
Allowing the IP Address to be Assigned Automatically
To re-enable automatic assigning of the IP address of the printer, follow these steps:
1. On the printer control panel, press the Menu button.
2. Press the Down Arrow button to go to Admin Menu, then press the OK button.
3. At Network Setup, press OK.
4. Press the Down Arrow button to scroll to TCP/ I P and press OK.
5. Press the Down Arrow button to scroll to IPv4 and press OK.
6.At Get IP Address, press OK.
7. Press the Down Arrow button to scroll to DHCP/AutoIP and press OK.
8. Press the Return button to return to the main menu.
Assigning the IP Address Manually
These instructions are for assigning a static IP address to your printer from the control panel of the 
printer. Once an IP address is assigned, you can change it using CentreWare
 Internet Services.
To assign a static IP address to the printer, you need the following information to assign the IP address:
• An IP address properly configured for your network.
• The Network Mask address
• The default Router/Gateway address
If you are on a network managed by a network administrator, contact your network administrator to 
obtain the network information.
For home networks that use routers or other devices to connect the printer to the network, refer to the 
router or device instructions on assigning network addresses. The router or device documentation can 
give you a range of acceptable address numbers you can use. It is important that the addresses be 
similar to the IP addresses used by other printers and computers on the network, but not the same. 
Only the last digit must be different. For example, your printer can have the IPv4 address 192.168.1.2 
while your computer has the IP address 192.168.1.3. Another device can have the IP address 
192.168.1.4.
The router could assign the static IP address of the printer to another computer that obtains its IP 
address dynamically. To avoid having the IP address reassigned, give the printer an address at the 
higher end of the address range allowed by the router or device. For example, if your computer has IP 
address 192.168.1.2, and your router or device allows IP addresses to 192.168.1.25, select an IP 
address between 192.168.1.20 and 192.168.1.25.
To assign a static IP address to the printer:
1. On the printer control panel, press the Menu button.
2. Press the Down Arrow button to go to Admin Menu and then press the OK button.
3. At Network Setup, press OK.
4. Press the Down Arrow button to scroll to TCP/ I P and press OK.
5. Press the Down Arrow button to scroll to IPv4 and press OK.
6. At Get IP Address, press OK.
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							Installation and Setup
Phaser 6500 Color Laser Printer
User Guide 34
7. Press the Down Arrow button to scroll to Panel and press OK to enable this option.
8. Press the Return button once to return to the IPv6 menu and then press the Down Arrow button 
to scroll to IP Address and press OK.
You use the Up, Down, Back, and Forward Arrow buttons to select the IP address. When undefined, 
the address is 000.000.000.000. Beginning with the first bank of numbers, use the following 
method to select the IP address:
9. Press the Up Arrow button to scroll through the numbers until you reach the desired number. Press 
the Forward Arrow button once to go to the next bank of numbers. Repeat the process: Press the 
Up Arrow button until you reach the desired number. Press the Forward Arrow button once to 
move to the next bank, and so on. To scroll down through the numbers, press the Down Arrow 
button. To scroll quickly to a high number, hold down the button. To go back to a bank of numbers, 
press the Back Arrow button.
10. When finished, press OK to confirm the address.
11. Press the Back Arrow button once, press the Down Arrow button to go to Network Mask, then 
press OK. Repeat steps 9 and 10 to select the Network Mask address.
12. Press the Back Arrow button once, press the Down Arrow button to go to Gateway Address, then 
press OK. Repeat steps 9 and 10 to select the Gateway Address.
13. Print the Configuration Page to verify the new settings. For details, see Configuration Page on 
page 24.
14. You are ready to install software. Go to Installing the Print Drivers on page 36.
See also: 
Online Support Assistant at www.xerox.com/office/6500support
Changing the IP Address Using CentreWare Internet Services
To change the IP address of the printer using CentreWare Internet Services:
1. At your computer, open a Web browser, type the IP address of the printer into the address field, 
then press Enter or Return.
2. On the right side of the page, click the Properties button.
3. In the navigation pane on the left of the page, expand the Protocols link if it is not already 
expanded, then click TC P / I P.
4. The TCP/IP - IPv6 page opens. In the IPv4 section of the TCP/IP - Dual Stack window, make the 
desired changes. For example, to change the way the printer acquires the IP address, in the Get IP 
Address field, select a method from the drop-down list.
5. After changing the address information, scroll to the bottom of the page and click the Save 
Changes button.
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							Installation and Setup
Phaser 6500 Color Laser Printer
User Guide35
Finding the IP Address of Your Printer 
To install the print drivers for a network-connected printer, you need the IP address of your printer. You 
also need the IP address to access the settings of your printer through CentreWare
 Internet Services. 
The IP address of your printer is printed on the Configuration Page and can be displayed on the printer 
control panel.
To print the Configuration Page:
1. On the printer control panel, press the Menu button.
2. At Information Pages, press the OK button.
3. Press the Down Arrow button to go to Configuration and then press OK.
The IP address of the printer is listed in the Network Setup section of the page.
Note: The first time you turn on your printer, it automatically prints the Startup Page. If the IP 
address listed on the page is 0.0.0.0, the printer has not had time to acquire an IP address from the 
DHCP server. Wait a minute or two and then print the Configuration Page.
To get the IP address of the printer from the printer control panel:
1. On the printer control panel, press the Menu button.
2. Press the Down Arrow button to go to Admin Menu and then press the OK button.
3. At Network Setup, press OK.
4. Press the Down Arrow button to scroll to TCP/ I P and press OK.
5. Press the Down Arrow button to scroll to IPv6 and press OK.
6. Press the Down Arrow button to scroll to IP Address and press OK.
The IP address of the printer appears.
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							Installation and Setup
Phaser 6500 Color Laser Printer
User Guide 36
Installing the Print Drivers
This section includes:
•Operating System Requirements on page 36
•Available Drivers on page 37
•Installing the Print Drivers for Windows on page 38
•Installing the Print Driver for Macintosh OS X on page 38
•Adding the Printer for Macintosh OS X Version 10.5 and Later on page 39
Operating System Requirements
• Windows Server 2003 and later, or Windows XP SP1 and later
• Macintosh: OS X version 10.5 and later
• Linux: Your printer supports connection to Linux platforms through the network interface.
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							Installation and Setup
Phaser 6500 Color Laser Printer
User Guide37
Available Drivers
To access special printing options, use a Xerox® print driver. Xerox® provides drivers for various page 
description languages and operating systems. The following print drivers are available. To download 
the latest drivers, go to www.xerox.com/office/6500drivers.
Print DriverSourceDescription
Adobe PostScript 3 Driver Software disc 
and WebThe PostScript driver is recommended to take full 
advantage of the custom features and genuine 
Adobe PostScript of your printer. Default print 
driver.
PCL6 Software disc 
and WebThe Printer Command Language (PCL) driver can 
be used for applications requiring PCL.
Mac OS X version 10.5 and later Driver Software disc 
and WebThis driver enables printing from a Mac OS X 
version 10.5 and later operating system.
Linux Software disc This driver enables printing from a Linux 
operating system.
Xerox
® Global Print Driver Web This driver works with any printer on your 
network, including printers made by other 
manufacturers. It configures itself for your 
individual printer upon installation
Xerox
® Mobile Express Driver™Web The express driver works with any printer that 
supports standard PostScript. It configures itself 
for the printer you select every time you print. If 
you travel frequently to the same sites, you can 
save your favorite printers in that location and 
the driver saves your settings.
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							Installation and Setup
Phaser 6500 Color Laser Printer
User Guide 38
Installing the Print Drivers for Windows
To install the print driver from the Software and Documentation disc:
1. Insert the disc into the appropriate disc drive of your computer. If the installer does not start 
automatically, navigate to the drive on your computer and double-click the Setup.exe installer file. 
The Easy Setup Navigator appears.
2. Click the Software Installation button in the lower left of the Easy Setup Navigator.
3. At the License Agreement screen, select the language at the top of the license agreement, then 
click I Agree to accept the license agreement. The Xerox
® Printer Installation screen appears.
4. In the Discovered Printers list, select your Phaser 6500 printer and then click Next.
Note: When installing drivers for a network printer and you do not see your printer in the list, click 
the IP Address or DNS Name button. In the IP Address or DNS Name field, type the IP address of 
your printer, then click Search to locate your printer. If you do not have the IP address of the 
printer, see Finding the IP Address of Your Printer on page 35.
5. In the Installation Options screen, select PostScript and/or PCL 6.
Note: You can install both drivers at once. Each will be displayed in your printer list after 
installation.
6. Click Install to start the installation.
7. When the installation is complete, at the Installation Status screen, select the following:
•Set Printer As Default (optional)
•Print a Test Page
•Share Printer (optional)
8. Click Finish.
9. At the Product Registration screen, select your country from the list and then click Next. Complete 
the registration form and submit it.
If you selected to print a test page, the printer prints a test page for each driver you installed.
Note: PrintingScout is a separate option from the print driver that monitors printer status. To install 
PrintingScout, go to Installing PrintingScout on page 40.
See also: 
Online Support Assistant at www.xerox.com/office/6500support
Installing the Print Driver for Macintosh OS X
The installation process for Macintosh OS X is the same for versions 10.5 and later.
To install the print driver from the Software and Documentation disc:
1. Insert the Software and Documentation disc into the appropriate disc drive on your computer.
2. On your desktop, double-click the Phaser 6500 icon.
3. Click Phaser 6500 Installer.
4. If prompted to enter your password, do so and then click OK.
5. At the Introduction installer window, click Continue.
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							Installation and Setup
Phaser 6500 Color Laser Printer
User Guide39
6. Read the license agreement, click Continue, and then click Agree.
7. Click Install.
When the driver is finished installing, your browser opens to an online registration form.
8. Complete the online registration and then close the browser.
9. At the Finish Up window, click Quit.
10. Next, add the printer to your printer queue. For details, see Adding the Printer for Macintosh OS X 
Version 10.5 and Later on page 39.
Adding the Printer for Macintosh OS X Version 10.5 and Later
For networking, set up your printer using Bonjour (Rendezvous), or connect using the IP address of your 
printer for an LPD/LPR connection. For a non-network printer, create a desktop USB connection.
To  A d d  t h e  P r i n t e r
1. From the Applications folder or from the dock, open System Preferences.
2. Open Print & Fax. The list of printers appears on the left of the window.
3. Click the plus (+) button under the list of printers.
4. Click the Default icon at the top of the window.
5. Select your printer from the list and click Add.
Note: If your printer was not detected, verify that the printer is on and that the Ethernet or USB 
cable is connected properly.
See also: 
Online Support Assistant at www.xerox.com/office/6500support
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							Installation and Setup
Phaser 6500 Color Laser Printer
User Guide 40
Installing PrintingScout
PrintingScout is a Windows utility that enables you to monitor the status of print jobs and printer 
supplies from your computer. It automatically checks the printer status when you send a print job. If 
the printer is unable to print, PrintingScout displays an alert on your computer screen to let you know 
that the printer needs attention.
To install PrintingScout:
1. Insert the Software and Documentation disc into the appropriate drive on your computer. If the 
installer does not start automatically, navigate to the drive and double-click the Setup.exe installer 
file.
2. At the installer screen, click Install PrintingScout.
3. In the Choose Setup Language window, select your language and then click Next.
4. At the Xerox
® PrintingScout screen, click Next.
5. Read the license agreement and then click I accept the terms of the license agreement. Click 
Next.
6. At the next screen, accept the default installation destination by clicking Next.
7. Click Next.
8. Click Finish.
The PrintingScout icon appears on the right in your Windows Taskbar.
See also: 
Checking Printer Status with PrintingScout on page 111
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