Telrad Digital Executive Set With Expanded Display User Guide

							Executive set with expanded display 29
2. Press the softkey adjacent to the message category 
you wish to view;
you receive a listin
g of the messages contained in the 
selected cate
gory:
. The top line of your screen displays the mailbox name 
and number, the number of messa
ges in the selected 
cate
gory and the page number. Each subsequent line 
contains details of a particular messa
ge. 
•The date the messa
ge was sent is shown at the left of 
the screen. If the date is blinkin
g, this indicates that the 
messa
ge is urgent.
•The time that the messa
ge was sent appears in 24-
hour format.
•The name or telephone extension of the person who 
sent the messa
ge appears next. If the message was left 
by an external caller, the telephone number of the 
external caller is displayed (if applicable to your sys-
tem); otherwise, the ta
g ‘EXTERNAL’ appears. 
•The duration of the messa
ge is displayed on the right 
of your screen. The duration is recorded in minutes and 
multiple of 10 seconds (for example, a messa
ge of 2 
minutes and 32 seconds is shown as 2:3). If the mes-
sa
ge is more than ten minutes long, then the message 
duration is rounded to the nearest minute.
John Sm ith CERTIFY: 7 P - 02
MSG
10/23
10/23
10/23
10/22
10/22
DATE
11 : 4 3
08 : 57
08 : 43
18 : 43
12 : 22HEARD BY
GEORGE F
LIZ MURPHY
EXTERNAL
152
EXTERNAL 
						

							30 Executive set with expanded display
Messages are listed in chronological order, with the first 
messa
ge being the one most recently received. You can 
scroll up and down throu
gh the listing by pressing the [LO] 
(previous pa
ge) and [HI] (next page) keys.
To listen to a listed message
1. When the messa
ge you wish to hear appears on the 
display, press the left softkey adjacent to the messa
ge;
the messa
ge is played. 
After the messa
ge has been completed, you hear the 
LISTEN Menu:
Once you have dealt with the messa
ge by either exer-
cisin
g one of the menu options or dialing [*], you are 
returned to the visual messa
ge display. 
To repeat this message{REPEAT}[1]
To save this message and play the next 
one{NEXT MSG}[2]
To erase this message and play the next 
one{ERASE MSG}[3]
To reply to this message{REPLY}[4]
To transfer/copy the message to another 
box{COPY/SEND}[5]
For more options{OPTIONS}[6]
To rewind message while listening[7]
To pause message while listening[8]
To fast forward message while listening[9]
To repeat this menu[0]
To return to the previous menu[
*] 
						

							Executive set with expanded display 31
NOTE
After a ‘new’ messa
ge has been heard (and you 
press any button), it is transferred to the ‘old mes-
sa
ges’ category. However, if you dial [*] while lis-
tenin
g to a message, it remains in the ‘new’ 
cate
gory. 
If you press the ri
ght softkey adjacent to a message, then 
after listenin
g to the message, you are returned to the reg-
ular audio IMAGEN session, and not to the visual display.
You can also leave the visual messa
ge list and return to 
the re
gular IMAGEN session by pressing {PREV} on the 
first pa
ge of the display.
REVIEWING CONFIRMATION MESSAGES
You can use the visual messa
ge display to review details 
of your confirmation messa
ges. After pressing the left soft-
key adjacent to ‘CONFIRM’ in the visual messa
ge, the dis-
play shows a list of your confirmation messa
ges as follows:
The top line of your screen displays the mailbox name and 
number, the number of confirmation messa
ges and the 
pa
ge number. Each subsequent line contains the date and 
time that the messa
ge was heard by the recipient, and the 
name or extension number of the recipient.
John Sm ith NEW : 8 P - 01
DATE
10/22
10/23
10/24
10/25
10/26
TIME
11 : 4 3
08 : 57
08 : 43
18 : 43
12 : 22SENDER
GEORGE F
JANE JO NES
EXTERNAL
152
EXTERNALDUR
1:5
11
0:3
0:1
2:2
< liste n e xit> 
						

							32 Executive set with expanded display
If you press a softkey adjacent to a particular message, 
you receive further details about the messa
ge. For exam-
ple:
You can press 
{DELETE} to erase the confirmation mes-
sa
ge from the list.
RECOVERING A MESSAGE 
THAT YOU HAVE DELETED
If you delete a messa
ge, and then decide you require the 
messa
ge after all, it is possible -- within 15 minutes after 
havin
g listened to a message and deleted it -- to recover it.
To recover a deleted message
• Enter your mailbox and select [7], the undelete mes-
sa
ges option, from the MAILBOX Menu; IMAGEN 
announces how many messa
ges have been success-
fully recovered, and you may listen to them by selectin
g 
the OTHER MESSAGES option from the MAILBOX 
MENU.
NOTE
If the undelete messa
ges option does not appear 
in the menu, this is because there are no deleted 
messa
ges in your mailbox that are capable of 
bein
g restored.
John Sm ith 01
YOUR MSG FROM:
10/21 19 : 02
W AS HEARD BY: DN 427
JANE JONES
ON: 10/23 11:43
  
						

							Executive set with expanded display 33
REPLYING TO A MESSAGE
You can immediately reply to a messa
ge as soon as you 
finish listenin
g to it. 
To reply to a message you have just listened to
1. From the LISTEN Menu, press 
{REPLY} or [4]; you 
hear a recorded announcement: 
<
Mailbox greeting>. Please state your message clearly, 
then dial pound
 [#].
Then you hear a tone.
NOTE
If the person who left the messa
ge did so from out-
side the system -- for example, your boss called 
from home to leave you a messa
ge -- you hear a 
recorded announcement:
This message arrived from an outside caller -- 
Please enter mailbox number
.
(If you do not know the mailbox number, you can-
not reply to the messa
ge. Dial [#], and the system 
continues playin
g your other messages.)
2. State your reply to the messa
ge clearly. While you are 
recordin
g the {ADD TIME} and {END OF MSG} soft-
keys appear. You can add recordin
g time by pressing 
the 
{ADD TIME} softkey. 
						

							34 Executive set with expanded display
3. Press {END OF MSG} or [#]; 
you receive the END OF RECORD Menu:
4. Press 
{SAVE MSG} or [2]; the message is sent and 
you return to the LISTEN Menu.
COPYING OR TRANSFERRING A MESSAGE 
TO ANOTHER MAILBOX
You can copy or transfer a messa
ge someone sent you 
into another mailbox or mailbox 
group. If you copy it, a 
copy remains in your mailbox. If you transfer the messa
ge, 
it is sent to another mailbox or mailbox 
group and erased 
from your mailbox.
To copy or transfer a messa
ge, you must first be listening 
to it.
To review your recorded message{PLAYBACK}[1]
To confirm and save this message in 
the system{SAVE MSG}[2]
To erase this message{ERASE MSG}[3]
To add to this message{ADD TO MSG}[4]
To erase this message and record a 
new one{RERECORD}[5]
To confirm and save this message 
with options{SAVE OPTIO}[6]
To repeat this menu[0]
To return to the previous menu[
*] 
						

							Executive set with expanded display 35
1. When you hear a message you want to copy or trans-
fer, press
 {COPY/SEND} or [5]; 
you receive the COPY/SEND Menu: 
2.  Press
 {COPY MSG} or [1] and the mailbox number, or 
{TRANSF MSG} or [2] and the mailbox number, to 
copy or transfer the messa
ge to a single mailbox. Simi-
larly, to copy or transfer messa
ges to mailbox groups, 
dial [3] or [4] and enter the 
group number. 
The ANNOTATION Menu is now displayed:
3. If you want to attach an annotation, see the next sec-
tion, 
Message Annotation -- Adding your own com-
ments.
To keep this message and send a copy 
to another mailbox{COPY MSG}[1]
To transfer this message to another 
mailbox{TRANSF MSG}[2]
To keep this message and send copies 
to group members{COPY TO GP}[3]
To transfer this message to group 
members{TRNS TO GP}[4]
To return to the previous menu{PREVIOUS}[
*]
To exit from IMAGEN{EXIT}
To repeat this menu[0]
To record an annotation message{ANNOTATION}[1]
To send or copy the message now{SKIP}[2]
To abort this operation{CANCEL][3]
For further options{SET OPTION}[4]
To repeat this menu[0]
To return to the previous menu[
*] 
						

							36 Executive set with expanded display
4. Press {SKIP} or [2]; IMAGEN informs you that the mes-
sa
ge has been copied or sent to the appropriate mail-
box or mailbox 
group;
or
Press 
{CANCEL} or [3] if you want to abort the send/
copy procedure;
or
Press 
{SET OPTION} or [4] if you want to tag your 
messa
ge prior to sending; you receive the SEND/
COPY OPTIONS Menu:
Select the attribute you want to attach to the messa
ge 
by pressin
g the corresponding number or softkey; you 
can attach any or all of the attributes in this fashion. 
Select [2] from the previous menu to complete the 
send/copy procedure.
MESSAGE ANNOTATION -- 
ADDING YOUR OWN COMMENTS
You may want to add your own comments to a messa
ge 
that you are copyin
g or transferring to someone elses 
mailbox. When you add comments, the person to whom 
you pass on the messa
ge first hears your comments, and 
then the messa
ge.
Once you have added comments to the messa
ge, they 
behave as part of the messa
ge. If someone listens to or 
deletes the messa
ge, she also listens to or deletes the 
annotation.
To tag the message as urgent{URGENT}[1]
To tag the message as confidential{CONFIDENTL}[2]
To tag the message for confirmation{CONFIRM}[3]
To return to the previous menu{PREVIOUS}[*]
To repeat this menu[0] 
						

							Executive set with expanded display 37
The rewind and fast forward features, however, function 
separately for the annotation and the messa
ge.
You may add more than one annotation to any sin
gle mes-
sa
ge (i.e. you can send the same message with different 
annotations to other mailboxes); and you can chan
ge a 
messa
ge annotation by rerecording it.
If you have activated the header option, and you listen to a 
messa
ge that has an annotation attached to it, the header 
contains the timeta
g of the message itself, not of the anno-
tation. First you hear the header, then the annotation, then 
the messa
ge.
To attach an annotation
After makin
g your desired selection from the COPY/SEND 
Menu, you receive the ANNOTATION Menu:
NOTE
Just as you can record an annotation for a mes-
sa
ge to a single mailbox, so you can add an anno-
tation to a 
group message. However, you cannot 
add more than one annotation to a 
group mes-
sa
ge.
If you han
g up while located in the ANNOTATION 
Menu, your messa
ge nonetheless will be trans-
ferred or copied. To abort a ‘send’ or ‘copy’ opera-
tion, dial [3] to exit the ANNOTATION Menu, and 
then [*] to exit the COPY/SEND Menu.
To record an annotation message{ANNOTATION}[1]
To send or copy the message now{SKIP}[2]
To abort this operation{CANCEL][3}
For further options{SET OPTION}[4]
To repeat this menu[0]
To return to the previous menu[
*] 
						

							38 Executive set with expanded display
1. Dial [1]. 
You hear a recorded announcement: 
Please state your 
messa
ge clearly. Then, dial pound (#).
2. Record your annotation, then press
 {END MSG} or [#]; 
you receive the END OF RECORD Menu:
3. Press 
{SAVE MSG} or [2], or hang up without pressing 
any button. 
The messa
ge together with your annotation is copied or 
sent to the appropriate mailbox or mailbox 
group.
To delete an annotation from a message
• After recordin
g the annotation, before saving it, press 
{ERASE MSG} or [3] in the END OF RECORD Menu.
To change the annotation of a message
1. Press 
{COPY/SEND} or [5] while listening to either the 
annotation or the messa
ge itself;
you are transferred to the COPY/SEND menu.
To review your recorded message{PLAYBACK}[1]
To confirm and save this message in 
the system{SAVE MSG}[2]
To erase this message{ERASE MSG}[3]
To add to this message{ADD TO MSG}[4]
To erase this message and record a 
new one{RERECORD}[5]
To repeat this menu[0]
To exit from IMAGEN{EXIT}