Telrad Digital Executive Set With Expanded Display User Guide

							Executive set with expanded display 19
To tag a message with a special attribute
1. Dial [6] in the END OF RECORD Menu (see above), 
you receive the MESSAGE ATTRIBUTES Menu as fol-
lows:
2. Select the attribute you desire for your messa
ge by dial-
in
g the corresponding number.
You can 
give a message more than one of the above 
attributes. For instance, you can make a messa
ge both 
ur
gent and private. First dial [1] for urgent and then dial [2] 
for private. The MESSAGE ATTRIBUTES Menu continues 
to appear until you dial [
*] or until you have 
given the mes-
sa
ge all of the possible attributes. IMAGEN plays a confir-
mation announcement for each attribute you attach to a 
messa
ge.
When you dial [
*], you return to the MAILBOX Menu if you 
are inside your mailbox, or to the MAIN Menu if you are 
outside your mailbox.
To tag messages as ‘FUTURE DELIVERY’
1. After dialin
g [4] from the MESSAGE ATTRIBUTES 
Menu, you are asked to enter the delivery month.
2. Dial two di
gits to designate the month; 
you are asked to enter the delivery day.
3. Dial two di
gits to indicate the day; you are asked to 
enter the time, usin
g 24 hour time format of four digits
To designate a message as urgent{URGENT}[1]
To designate a message as private{CONFIDENTL}[2]
To tag a message as confirmed{CONFIRM}[3]
To designate a message as future delivery{FUTUR DLVR} [4]
To return to the previous menu{PREVIOUS}[
*] 
						

							20 Executive set with expanded display
For example, 0830 signifies 8:30 AM, and 2030 signi-
fies 8:30 PM.
4. Dial 4 di
gits to enter the delivery time and dial [
*]. 
When the selected date and time arrive, the messa
ge 
disappears from your mailbox and appears at the desti-
nation mailbox.
MODIFYING THE DATE AND TIME 
OF A FUTURE DELIVERY MESSAGE
After you have recorded a future delivery messa
ge, you 
have the option of modifyin
g the date and the time at which 
the messa
ge will be sent.
To modify the date or time
1. Enter your mailbox.
2. Select [8] -- To receive your future delivery messa
ges -
- from the MAILBOX Menu; 
you hear a recorded announcement: 
A future delivery 
messa
ge for  to be delivered on  at 
<
time>. Then you hear a modified LISTEN Menu:
To repeat this message{REPEAT}[1]
To save this message and play the next 
one{NEXT MSG}[2]
To erase this message and play the next 
one{ERASE MSG}[3]
To reply to this message{REPLY}[4]
To modify delivery time{MODIFY TIM}[5]
For more options{OPTIONS}[6]
To rewind message while listening[7]
To pause message while listening[8]
To fast forward message while listening[9]
To repeat this menu[0]
To return to the previous menu[
*] 
						

							Executive set with expanded display 21
3. Repeat steps 2-4 in the FUTURE DELIVERY proce-
dure, above; you are returned to the LISTEN Menu
LEAVING A MESSAGE FOR A MAILBOX GROUP
Your system administrator can desi
gnate a number of mail-
boxes as belon
ging to the same group, known as a mail-
box 
group. Each group is assigned a number, from 10 to 
89. This enables you to record a sin
gle message, and send 
it to all the mailboxes in a 
group with a single operation.
Consult your system administrator to see which, if any, 
groups have been defined, and to determine if your own 
mailbox extension is part of a 
group.
To leave a message for a group of mailboxes
1. Enter your mailbox; the MAILBOX Menu is available to 
you:
To view a list of your messages{VISUAL LST}[9]
To listen to your new messages{NEW MSGS}[1]
To listen to your messages{ALL MSGS}[6]
To leave a message for another mailbox{LEAVE MSG}[2]
To record a personal greeting{RECORD}[3]
To set mailbox options{SET OPTION}[4]
To record a group message[5]
To undelete messages[7]
To review your future delivery messages[8]
To repeat this menu[0]
To return to the previous menu[
*] 
						

							22 Executive set with expanded display
2. Dial [5], and the desired mailbox group number (a num-
ber from 10 to 89); 
you hear a messa
ge: 
This is mailbox group number ___ or This is . Please state your message clearly, then 
dial pound.
 
Then you hear a tone to start recordin
g. 
3. When you finish recordin
g, press {END OF MSG} or 
[#]; 
you hear the END OF RECORD Menu:
If you han
g up without pressing any key, your message is 
sent and you exit IMAGEN.
In addition to the system-wide mailbox 
groups, you can 
define your own 
personal distribution group. To send a 
messa
ge to your personal group, dial [0] instead of enter-
in
g a mailbox group number in step 2, above. 
For instructions on definin
g your personal distribution 
group, refer to the section titled Advanced IMAGEN Sub-
scriber Features
.
To review your recorded message{PLAYBACK}[1]
To confirm and save the message in the 
system{SAVE MSG}[2]
To erase this message{ERASE MSG}[3]
To add to this message{ADD TO MSG}[4]
To erase this message and record a 
new one{RERECORD}[5]
To confirm and save this message with 
options{SAVE OPTION}[6]
To repeat this menu[0]
To return to the previous menu[
*] 
						

							Executive set with expanded display 23
RECEIVING MESSAGES
LISTENING TO YOUR MESSAGES
If there are any messa
ges waiting for you in your mailbox, 
the [MSG] button li
ghts up; you hear a broken dial tone 
when you lift the handset; and the second line of your idle 
display tells you how many new and existin
g messages 
there are. In the example there are ten messa
ges:
The number in the upper ri
ght hand corner -- in this exam-
ple 222 -- is the mailbox number.
To listen to your messages
1. Press [MSG] 
the screen shows any predefined text messa
ges, and 
how many IMAGEN messa
ges are waiting for you -- ten 
in this example: 
						

							24 Executive set with expanded display
2. Press the softkey to the left of the line showing how 
many IMAGEN messa
ges there are; 
you hear a recorded announcement tellin
g you how 
many messa
ges there are and then you are asked to 
enter your password.
3. Enter your password; 
you hear the MAILBOX Menu:
*
You hear this option only if there are deleted messages which may still 
be recovered.
** You hear this option only if there are future delivery messages waiting 
in your mailbox.
*** You see on your telephone set display either 
ALL MSGS, as shown 
here, or OLD MSGS, depending on LISTEN MESSAGES program-
ming on the IMAGEN MAILBOX PARAMETERS screen. 
IMAGEN offers you two ways of reviewing your new 
and existin
g messages. You may choose to listen to 
them directly (as described below) or view a listin
g of 
all your messa
ges on the display before selecting the 
messa
ge/s you would like to hear, as described in the 
section titled 
Viewing the contents of your mailbox.
To view a list of your messages{VISUAL LST}[9]
To listen to your new messages{NEW MSGS}[1]
To listen to your messages{ALL MSGS} ***[6]
To leave a message for another mailbox{LEAVE MSG}[2]
To record a personal greeting{RECORD}[3]
To set mailbox options{SET OPTION}[4]
To record a group message[5]
To undelete messages[7]
*
To review your future delivery messages[8]
**
To repeat this menu[0]
To return to the previous menu[
*] 
						

							Executive set with expanded display 25
4. To listen to your messages, press {ALL MSGS} or [6]; 
 the MESSAGE TYPE SELECTION Menu appears:
5. Dial [1], [2], [3],[4] or [5] to hear messa
ges in any of 
the above cate
gories. 
After listenin
g to each message, you hear the LISTEN 
Menu:
(Alternatively, you can ask your system administrator to 
pro
gram your MAILBOX Menu so that you can access 
your messa
ges in a slightly different manner.)
In such a case, you listen to your new messa
ges by select-
in
g {NEW MSGS} or [1], and old messages can be heard 
by pressin
g {OLD MSGS} or [6], while future delivery mes-
To listen to your new messages{NEW MSGS}[1]
To listen to your old messages{OLD MSGS}[2]
To listen to your future delivery messages{FUTUR DLVR}[3]
To listen to your confirmation messages{CONFIRM}[4]
To listen to your indexed messages{INDEXED}[5]
To return to the previous menu{PREVIOUS}[*]
To repeat this message{REPEAT}[1]
To save this message and play the next one{NEXT MSG}[2]
To erase this message and play the next one{ERASE MSG}[3]
To reply to this message{REPLY}[4]
To transfer/copy the message to another box{COPY/SEND}[5]
For more options{OPTIONS}[6]
To rewind message while listening[7]
To pause message while listening[8]
To fast forward message while listening[9]
To repeat this menu[0]
To return to the previous menu[
*] 
						

							26 Executive set with expanded display
sages can be heard by dialing [8]. The LISTEN Menu is 
then played).
If you dial [6] while listenin
g to a message, you receive the 
MORE LISTEN OPTIONS Menu:
The above menu enables you to chan
ge the volume or 
speed of the messa
ge you are listening to, or to repeat the 
messa
ge with its header.
If you select [1] -- New Messa
ges, either from the MAIL-
BOX Menu or the MESSAGE TYPE SELECTION Menu, 
you are informed how many of these were ta
gged ‘Urgent’ 
by the sender. ‘Ur
gent’ messages are played first and are 
prefixed by an URGENT!
 announcement. Once a mes-
sa
ge has been heard (and you press any button), its classi-
fication chan
ges to OLD, and can be reheard by selecting 
[2] from the MESSAGE TYPE SELECTION Menu. 
New confirmation messa
ges are also contained in the 
‘New messa
ges’ category. Old confirmation messages can 
be heard by dialin
g [4] in the MESSAGE TYPE SELEC-
TION Menu.
To decrease speed{DECRSE SPD}[4]
For regular speed{REG SPD}[5]
To increase speed{INCRSE SPD}[6]
To add an ID tag to this message{INDEX}[8]
To repeat this message with timetag{HEADER}[9]
To return to the previous menu{PREVIOUS}[
*]
To lower volume[1]
For regular volume[2]
To raise volume[3]
To repeat this menu[0] 
						

							Executive set with expanded display 27
DETERMINING WHO A MESSAGE IS FROM 
AND WHEN YOU RECEIVED IT
Each messa
ge has an attached header, or timetag, con-
tainin
g the name or extension number of the person who 
sent the messa
ge, and the data and time that the message 
was sent. The header is in the form of a recorded 
announcement, played before the messa
ge itself if you 
have activated the header option.
To activate the header option
1. Press
 {SET OPTION} or [4] in the MAILBOX Menu; you 
receive the MAILBOX OPTIONS Menu:
2. Press 
{HEADER} or [4]; you receive the ACTIVATE/
DEACTIVATE Menu.
To program the first follow me{1ST FOLLOW}[1]
To program the second follow me{2ND FOLLOW}[2]
To program auto attendant service{AUTO ATT}[3]
To hear messages with header{HEADER}[4]
To change your password{PASSWORD}[5]
To define your personal distribution list{DIST.LIST}[6]
To set the auto-copy feature[7]
To set the message monitoring time[8]
To repeat this menu[0]
To return to the previous menu[
*] 
						

							28 Executive set with expanded display
3. Dial [1] or press {ACTIVATE} to activate the option and 
dial [2] or press 
{DEACTIVATE} to deactivate the 
option.
If the header option is deactivated, you can neverthe-
less hear the timeta
g for a particular message.
To listen to the message header
 for a particular message
1. After listenin
g to a message, select {OPTIONS} or [6] 
from the LISTEN Menu;
you receive the MORE LISTEN OPTIONS Menu.
2. Press 
{HEADER} or [9];
the messa
ge is repeated with its timetag.
VIEWING THE CONTENTS OF YOUR MAILBOX
This feature provides you with a visual listin
g of all the 
messa
ges currently stored in your mailbox. You can scroll 
throu
gh the list and play a particular message without hav-
in
g to listen to all the preceding messages first.
To review your messages on the telephone display
1. From the MAILBOX Menu, press
 {VISUAL LST} or [9];
you receive the followin
g message category listing: