T-Mobile Pocket Pc Phone Instructions Manual

							Page 81  Using the Summary Screen 
  
• When you tap a contact in the contact list, a summary 
screen is displayed. To change the contact information, 
tap Edit. 
 
 Tasks: Keeping a To Do List 
  
• 
Use Tasks to keep track of what you have to do.  
 To change the way information is displayed in the list, tap To o l s and then Options. 
   
						

							Page 82  To create a task 
  
1. Tap New. 
2.  Using the input panel, enter a description. 
3.  You can enter a start date and due date or enter other 
information by first tapping the field. If the input 
panel is open, you will need to hide it to see all 
available fields. 
4.  To assign the task to a category, tap Categories and 
select a category from the list. In the task list, you can 
display tasks by category. 
5.  To add notes, tap the Notes tab. You can enter text, 
draw, or create a recording. For more information on 
creating notes, see Notes: Capturing Thou
ghts and 
Ideas later in this chapter. 
6.  When finished, tap OK to return to the task list. 
 
 To quickly create a task with only a subject, tap Entry Bar on the To o l s 
menu. Then, tap Tap here to add a new task and enter your task 
information. 
 
Using the Summary Screen 
  
• 
When you tap a task in the task list, a summary screen 
is displayed. To change the task, tap Edit. 
  
						

							Page 83 
 Notes: Capturing Thoughts and Ideas 
 
  
• 
Quickly capture thoughts, reminders, ideas, drawings, 
and phone numbers with Notes. You can create a written 
note or a recording. You can also include a recording in a 
note. If a note is open when you create the recording, it 
will be included in the note as an icon. If the note list is 
displayed, it will be created as a stand-alone recording.
 
To create a note 
  
1. Tap New. 
2.  Create your note by writing, drawing, typing and 
recording. For more information about using the input 
panel, writing and drawing on the screen, and creating 
recordings, see Chapter 3. 
 
 
 
 
  
						

							Page 84 
Chapter 9: Companion Programs 
 
The companion programs consist of Microsoft Pocket Word, Microsoft Pocket Excel, Microsoft Money, Windows Media Player 
for the Pocket PC Phone and Microsoft Reader.  
To switch to a companion program on your Pocket PC Phone, tap Programs on the 
 menu, and then tap the program name. 
 Pocket Word 
Pocket Word works with Microsoft Word on your desktop PC to give you easy access to copies of your documents. You can 
create new documents on your Pocket PC Phone, or you can copy documents from your PC to your Pocket PC Phone. 
Synchronize documents between your PC and your Pocket PC Phone so that you have the most up-to-date content in both 
locations. 
Use Pocket Word to create documents such as letters, meeting minutes and trip reports. To create a new file, tap 
, Programs, 
Pocket Word, and then New. A blank document appears. Or, if you have selected a template for new documents in the Options 
dialog box under Tools, that template appears with appropriate text and formatting already provided. You can open only one 
document at a time; when you open a second document, you will be asked to save the first. You can save a document you create 
or edit in a variety of formats, including Word (.doc), Pocket Word (.psw), Rich Text Format (.rtf), and Plain Text (.txt).  
Pocket Word contains a list of the files stored on your Pocket PC Phone. Tap a file in the list to open it. To delete, make copies of, 
and send files, tap and hold a file in the list. Then select the appropriate action on the pop-up menu. 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 You can change the zoom magnification by tapping View and then Zoom. Then 
select the percentage you want. Select a higher percentage to enter text and a lower 
one to see more of your document. 
If you are opening a Word document created on a PC, select Wrap to Window on 
the View menu so that you can see the entire document. 
 
You can enter information in Pocket Word in one of four modes (writing, drawing, typing and recording) which are displayed on 
the View menu. Each mode has its own toolbar that you can show and hide by tapping the Show/Hide Toolbar button on the 
command bar.  
						

							Page 85  Typing Mode 
  
• 
Using the input panel, enter typed text into the 
document. For more information on entering 
typed text, see Chapter 3. 
• 
To format existing text and to edit text, first 
select the text. You can select text as you do in 
an MS-Word document, using your stylus 
instead of the mouse to drag through the text 
you want to select. You can search a document 
to find text by tapping 
Edit and then 
Find/Replace. 
 
Writing Mode 
  
• 
In writing mode, use your stylus to write 
directly on the screen. Ruled lines are 
displayed as a guide, and the zoom 
magnification is greater than in typing mode 
to allow you to write more easily. For more 
information on writing and selecting writing, 
see Chapter 3. 
 
 If you cross three ruled lines in a single stylus stroke, the writing becomes a drawing, and can 
be edited and manipulated as described in the following section.  
Written words are converted to graphics (metafiles) when a Pocket Word document is 
converted to a Word document on your PC.  
						

							Page 86  Drawing Mode 
  
• In drawing mode, use your stylus to draw on 
the screen. Gridlines appear as a guide. 
When you lift your stylus off the screen after 
the first stroke, you will see a drawing box 
indicating the boundaries of the drawing. 
Every subsequent stroke within or touching 
the drawing box becomes part of the 
drawing. For more information on drawing 
and selecting drawings, see Chapter 3. 
 
Recording Mode 
In recording mode, embed a recording into your document. Recordings are saved as .wav files. For more information on 
recording, see “Recording a Message” in Chapter 3. 
For more information on using Pocket Word, tap 
 and then Help. 
 Pocket Excel 
Pocket Excel works with Microsoft Excel on your desktop PC to give you easy access to copies of your workbooks. You can 
create new workbooks on your Pocket PC Phone, or you 
can copy workbooks from your PC to your Pocket PC 
Phone. Synchronize workbooks between your PC and 
your Pocket PC Phone so that you have the most 
up-to-date content in both locations. 
Use Pocket Excel to create workbooks, such as expense 
reports and mileage logs. To create a new file, tap 
, 
Programs, Pocket Excel and then New. A blank 
workbook appears. Or, if you have selected a template 
for new workbooks in the Options dialog box under 
Tools, that template appears with appropriate text and 
formatting already provided. You can open only one 
workbook at a time; when you open a second workbook, 
you will be asked to save the first. You can save a 
workbook you create or edit in a variety of formats, 
including Pocket Excel (.pxl) and Excel (.xls). 
 
  
						

							Page 87 
 
Pocket Excel contains a list of the files stored on your Pocket PC Phone. Tap a file in the list to open it. To delete, make copies of, 
and send files, tap and hold a file in the list. Then select the appropriate action from the pop-up menu. 
Pocket Excel provides fundamental spreadsheet tools, such as formulas, functions, sorting and filtering. To display the toolbar, 
tap View and then To o l b a r.  
 
 If your workbook contains sensitive information, you can protect it with a password. To do so, open 
the workbook, tap Edit and then Password. Every time you open the workbook, you will need to enter 
the password, so choose one that is easy for you to remember but hard for others to guess. 
Tips for Working in Pocket Excel 
Note the following when working with large worksheets in Pocket Excel: 
 
• View in full screen mode to see as much of your worksheet as possible. Tap View and then Full Screen. To exit full screen 
mode, tap Restore. 
• 
Show and hide window elements. Tap View and then tap the elements you want to show or hide. 
 
• 
Freeze panes on a worksheet. First select the cell where you want to freeze panes. Tap View and then Freeze Panes. You 
might want to freeze the top and leftmost panes in a worksheet to keep row and column labels visible as you scroll through a 
sheet. 
 
• 
Split panes to view different areas of a large worksheet. Tap View and then Split. Then drag the split bar to where you want 
it. To remove the split, tap View and then Remove Split. 
 
• Show and hide rows and columns. To hide a row or column, select a cell in the row or column you want to hide. Then tap 
Format, Row or Column, and then Hide. To show a hidden row or column, tap To o l s, Go To and then type a reference that 
is in the hidden row or column.  Tap Format, Row or Column and Unhide. 
 Windows Media Player for Pocket PC Phone 
 
Use Microsoft Windows Media Player for Pocket PC Phone to play digital audio and video files that are stored on your Pocket PC 
Phone or on a network. To switch to Windows Media Player for Pocket PC Phone, tap 
, Programs, and then tap Windows 
Media. 
  
						

							Page 88 
  
• 
Use Microsoft Windows Media Player on your PC to 
copy digital audio and video files to your Pocket PC 
Phone. You can play Windows Media and MP3 files 
on your Pocket PC Phone. 
• 
For more information about using Windows Media 
Player for Pocket PC Phone, tap 
, and then tap 
Help. 
 
 Microsoft Reader 
Use Microsoft Reader to read e-Books on your Pocket PC Phone.  Download books to your PC from your favorite e-Book Web 
site. Then use ActiveSync to copy the book files to your activated Pocket PC Phone. The books appear in the MS-Reader Library, 
where you can tap them in the list to open them.  
 
Each book consists of a cover page, an optional table of contents and the pages of the book. You can: 
 
  
• Page through the book by using the Up/Down control on your Pocket PC 
Phone or by tapping the page number on each page. 
• 
Annotate the book with highlighting, bookmarks, notes and drawings. 
• Search for text and look up definitions for words. 
• The guidebook contains all the information you will need to use the 
software. To open the guidebook, tap Help on the Reader command bar. 
Or, on a book page, tap and hold on the book title and then tap Helpon the 
pop-up menu. 
• 
To switch to Microsoft Reader, tap 
, Programs and then Microsoft 
Reader. 
 
 
  
						

							Page 89  Getting Books on Your Pocket PC Phone 
You can purchase and download book files from the Web to your desktop PC and then synchronize them with your Pocket PC 
Phone.  However, you must have activated your Pocket PC Phone (you only need to activate it once);  have an activated copy of 
Microsoft Reader on your PC, and have set up synchronization for Files in ActiveSync. 
 
1. Open ActiveSync on your desktop PC and check you have selected synchronize Files.  If you have done so it will appear 
under Information Type.   If you have not click Options, Sync options, tick Files and then OK from the pop-up menu.  
The pop-up menu is telling you your computer will create a folder in which you must put files you wish to synchronize. 
2.  If you have not already activated your Pocket PC Phone, open a web browser, go to http://das.Microsoft.com/activate 
and follow the instructions. 
3. Go to www.microsoft.com/reader/shop.asp for a list of retailers selling Microsoft Reader e-Books. 
4.  If you do not have a copy of Microsoft Reader on your PC, go to one of the retailers listed above and download a free 
copy from their site.  Then activate it as described above. 
5.  Go to one of the Microsoft Reader e-Book sites and follow the instructions in the site for choosing, purchasing and 
downloading a book to your desktop PC.  
6. Use Windows Explorer on your desktop PC to locate the Microsoft Reader “My Library” folder and the “Pocket_PC 
My Documents” folder, find the book title in My Library and then copy it to Pocket_PC My Documents.  ActiveSync 
will then download the files from your PC to your activated Pocket PC Phone. 
 
Sample books and a dictionary are also included in the Microsoft Reader folder in the Extras folder on the Pocket PC 
Companion CD.  
 
Using the Library 
The Library is your Reader home page; it displays a list of all books stored on your Pocket PC Phone or storage card. 
 
 
 
To open the Library: 
• 
On the Reader command bar, tap Library.  
• On a book page, tap the book title and then tap 
Library on the pop-up menu. 
 
To open a book: 
• 
Tap its title in the Library list.  
  
						

							Page 90  Reading a Book 
  
Each book consists of a cover page, an optional table 
of contents and the pages of the book. Navigation 
options are listed in the bottom portion of the cover 
page.  
 
The first time you open a book, you will probably want 
to go to the first page or to the table of contents, if there 
is one.  
 
Subsequently, whenever you open the book, you will 
be automatically taken to the last page read. 
In addition to the text, each book page includes a page 
number and book title.  
 
You can also page through a book by using the Up/ 
Down control on your Pocket PC Phone. 
Using Reader Features 
Reading a book electronically gives you several options not available with paper books. These options are available from any 
book page. 
 
Select text by dragging across the text on the page. Then, tap an option on the pop-up menu as described here: 
 
• Search for Text. Find text in a book by tapping Find on the pop-up menu. Enter the word you want to search for, and tap the 
desired Find option. Reader highlights found text on the page. To close Find, tap outside the box. To return to your original 
page, tap the title and then tap Return on the pop-up menu. 
• Copy Text. You can copy text from books that support this feature into any program that accepts text. On a book page, select 
the text you want to copy. Then tap Copy Text on the pop-up menu. The text can be pasted into the program of your choice. 
• Bookmarks. When you add a bookmark to a book, a color-coded bookmark icon appears in the right margin. You can add 
multiple bookmarks to a book. Then, from anywhere in the book, tap the bookmark icon to go to the bookmarked page. 
• Highlights. When you highlight text, it appears with a colored background.  
• 
Notes. When you attach a note to text, you enter the text in a note pad that appears on top of the book page. A Note icon will 
display in the left margin. To show or hide the note, tap the icon. 
• 
Drawings. When you add a drawing, a Drawing icon appears in the bottom-left corner of the page, and drawing tools appear 
across the bottom of the page. Draw by dragging your stylus. 
• To see a list of a book’s annotations, including bookmarks, highlights, text notes, and drawings, tap Annotations Index on 
the book’s cover page. You can tap an entry in the list to go to the annotated page.