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T-Mobile Pocket Pc Phone Instructions Manual

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    							Page 71 
      
    • 
    When you receive a message, tap it to open it. Unread 
    messages are displayed in bold. 
     
     
    When you connect to your e-mail server or synchronize with your desktop PC, by default, you will receive messages from the last 
    five days only and only the first 100 lines of each new message. The original messages remain on the e-mail server or your 
    desktop PC.  
     
    You can mark the messages that you want to retrieve in full during your next synchronization or e-mail server connection. In the 
    message list, tap and hold the message you want to retrieve. On the pop-up menu, tap Mark for Download. The icons in the 
    Inbox message list give you visual indication of message status. 
     
    You specify your downloading preferences when you set up the service or select your synchronization options. You can change 
    them at any time: 
     
    • 
    Change options for Inbox synchronization using ActiveSync options. For more information, see ActiveSync Help. 
     
    • 
    Change options for direct e-mail server connections in Inbox on your Pocket PC Phone. Tap To o l s and then tap Options. On 
    the Service tab, tap the service you want to change. Tap and hold the service and select Delete to remove a service.  
    						
    							Page 72  Creating an SMS text message or E-mail 
      
    1. Tap New.  
    2. In the To field, enter either e-mail address or SMS 
    number of one or more recipients, separating them with a 
    semicolon, or select a name from the contact list by 
    tapping the Address Book button. All e-mail addresses 
    entered in the e-mail fields in Contacts appear in the 
    Address Book. 
    3.  Compose your message. To enter preset or frequently 
    used messages, tap My Text and select a message. 
    4. Tap Sendwhen you have finished the message. If you are 
    working offline, the message is moved to the Outbox 
    folder and will be sent the next time you connect. 
     
     
    1.  Whether you want to send or read E-mail or a SMS, you 
    can swap by tapping 
    Services then choosing what service 
    you want. 
    2.  If you are sending an SMS message and want to know if it 
    was received, tap Edit, Options, and select Request SMS 
    text message delivery notification before sending the 
    message. 
     
    Managing Messages and Folders 
    By default, messages are displayed in one of five folders for each service you have created: Inbox, Deleted Items, Drafts, Outbox 
    and Sent Items. The Deleted Items folder contains messages that have been deleted on the Pocket PC Phone. The behavior of the 
    Deleted and Sent Items folders depends on the options you have chosen. In the message list, tap To o l s and then Options. On the 
    Message tab, select your options. 
     
    If you want to organize messages into additional folders, tap To o l s, and then Manage Folders to create new folders. To move a 
    message to another folder, in the message list, tap and hold the message and then tap Move to on the pop-up menu. 
     
     
     
    Folder behavior with a direct connection to an e-mail server 
    The behavior of the folders you create depends on whether you are using ActiveSync, SMS, POP3, or IMAP4.  
     
    1.  If you use ActiveSync, e-mail messages in the Inbox folder in Outlook will automatically be synchronized with your Pocket 
    PC Phone. You can select to synchronize additional folders by designating them for ActiveSync. The folders you created and 
    the messages you moved will then be mirrored on the server. For example, if you move two messages from the Inbox folder 
    to a folder named ‘Family’, and you have designated ‘Family’ for synchronization, the server creates a copy of the ‘Family’ 
    folder and copies the messages into that folder. You can then read the messages while away from your PC. 
     
    2.  If you use SMS, messages are stored in the Inbox folder of SMS category. 
     
    3.  If you use POP3 and you move e-mail messages to a folder you created, the link is broken between the messages on the 
    Pocket PC Phone and their copies on the mail server. The next time you connect, the mail server will see that the messages 
    are missing from the Pocket PC Phone Inbox and delete them from the server. This prevents you from having duplicate 
    copies of a message, but it also means that you will no longer have access to messages that you move to folders created from 
    anywhere except the Pocket PC Phone. 
     
    4.  If you use IMAP4, the folders you created and the e-mail messages you moved are mirrored on the server. Therefore,  
    						
    							Page 73 
    messages are available to you anytime you connect to your mail server, whether it is from your Pocket PC Phone or PC. This 
    synchronization of folders occurs whenever you connect to your mail server; create new folders, or rename/delete folders 
    when connected.  
     
    Transferring Items Using Infrared 
    Using infrared (IR), you can send and receive information, such as contacts and appointments, between two Pocket PC Phones. 
    To send information 
    1.  Switch to the program where you created the item you want to send and locate the item in the list. 
    2.  Align the IR ports so that they are unobstructed and within close range. 
    3.  Tap and hold the item, and tap Beam Item on the pop-up menu. 
     You can also send items, but not folders, from File Explorer. Tap and hold 
    the item you want to send, and then tap Beam File on the pop-up menu. 
    To receive information 
    1.  Align the IR ports so that they are unobstructed and within close range. 
    2.  Have the owner of the other Pocket PC Phone send the information to you. Your Pocket PC Phone will automatically receive 
    it. 
    Terminal Services Client 
    Using the Terminal Services Client, you can log onto a Windows NT server-type PC that is running Terminal Services software 
    and use all of the programs that are available on that PC from your Pocket PC Phone. For example, instead of running Microsoft 
    Pocket Word, you can run the PC version of Microsoft Word and access all of the .doc files on that PC from your Pocket PC 
    Phone. 
     You cannot use Transcriber when entering information in Terminal 
    Services. You must use Keyboard, Block Recognizer, or Letter 
    Recognizer. 
     
    To connect to a Terminal Server 
    Start a remote connection to the server via your wireless modem connection. 
     
    1. Tap 
    , Programs, and then Terminal Services Client. 
     
    2.  To connect to a server you have previously connected to, in Recent Servers, tap a server.  
     
    3.  To connect to a new server, enter the server’s name in the Server box. Select the limit size of desktop PC to fit on the 
    screen check box only when using applications that have been specifically sized for use with your Pocket PC Phone. 
     
    4. Tap Connect. 
     
     If the network administrator has configured Terminal Services Client to 
    reconnect to disconnected sessions, and you previously disconnected from 
    a Terminal Server without ending the session, the Terminal Services Client 
    reconnects to that session. 
      
    						
    							Page 74  To disconnect without ending a session 
    The following commands must be accessed from the St ar t menu in the Terminal Services window used to access the PC’s 
    commands.  Do not use the 
    Start menu on your Pocket PC Phone.  
    1. In the Terminal Services Client window, tap 
    , and then Shutdown. 
     
    2. Tap Disconnect. 
     
        
     If the network administrator has configured Terminal Services Client to 
    reconnect to disconnected sessions, you will be reconnected to this session 
    the next time you connect to this server. 
     
    To disconnect and end a session 
    1. In the Terminal Services Client window, tap  and then Shutdown. 
     
    2. Tap 
    Log Off. 
     
    To navigate within Terminal Services Client 
    Once connected to the server, the PC’s screen may more than fill your Pocket PC Phone’s screen. If scroll bars are displayed on 
    the server’s screen, you will see more than one set of scroll bars on your Pocket PC Phone
    : 
      
    • 
    One to scroll information on the PC, and one to scroll the PC display through the Terminal Services window in Terminal 
    Services Client. 
    • 
    To ensure you are scrolling the PC display through Terminal Services Client, use the four directional buttons at the 
    bottom of the Terminal Services Client screen. 
    • 
    To better fit information on your Pocket PC Phone’s screen, select Limit size of server desktop PC to fit on this screen.  
    For best effect, programs on the PC should be maximized. 
     
    To improve display performance 
    Display performance is improved by decreasing the time it takes for the screen to be refreshed on the PC. 
    1.  On your PC select 
    , Settings and Control Panel. 
    2. Double click Display. 
    3. Clear the Use transition effects for menus and tool tips check box under the Effects tab. 
     
    To improve browser performance 
    Performance with Internet Explorer on the PC is improved by decreasing the time it takes for Web pages to be refreshed. 
    In Internet Explorer on your PC, select Tools, Internet Options, Advanced, and then clear the Use smooth scrolling check box. 
      
    						
    							Page 75 
    Chapter 7 : Microsoft ActiveSync 
     
    Using Microsoft ActiveSync, you can synchronize the information on your desktop PC with the information on your Pocket PC 
    Phone.  Synchronization compares the data on your Pocket PC Phone with your desktop PC and updates both with the most 
    recent information.  For example: 
     
    • Keep Pocket Outlook data up-to-date by synchronizing your Pocket PC Phone with Microsoft Outlook data on your PC.  
    • 
    Synchronize Microsoft Word and Microsoft Excel files between your Pocket PC Phone and PC. Your files are automatically 
    converted to the correct format. 
     
     By default, ActiveSync does not automatically synchronize all types of 
    information. Use ActiveSync options to turn synchronization on and off 
    for specific information types. 
     
    With ActiveSync you can also: 
     
    • 
    Back up and restore your Pocket PC Phone data.  
    • Copy (rather than synchronize) files between your Pocket PC Phone and PC.  
    • 
    Control when synchronization occurs by selecting a synchronization mode. For example, you can synchronize continually 
    while connected to your PC or only when you choose the synchronize command. 
    • 
    Select which information types are synchronized and control how much data is synchronized. For example, you can choose 
    how many weeks of past appointments you want synchronized. 
     
    After installation is complete, the ActiveSync Setup Wizard helps you connect your Pocket PC Phone to your PC, set up a 
    partnership so you can synchronize information between your Pocket PC Phone and your PC, and customize your 
    synchronization settings. Your first synchronization process will automatically begin when you finish using the wizard. 
      
    After your first synchronization, take a look at Calendar, Contacts, and Tasks on your Pocket PC Phone. You will notice that 
    information you have stored in Microsoft Outlook on your PC has been copied to your Pocket PC Phone, and you did not have to 
    type a word. Disconnect your Pocket PC Phone from your PC and you are ready to go! 
     
    Once you have set up ActiveSync and completed the first synchronization process, you can initiate synchronization from your 
    Pocket PC Phone. To switch to ActiveSync on your Pocket PC Phone, tap 
     and then tap ActiveSync. Note that if you have a 
    wireless LAN card, you can synchronize remotely from your Pocket PC Phone. 
     
    For information about using ActiveSync on your PC, start ActiveSync on your PC and then see ActiveSync Help.  
    						
    							Page 76 
      
    • 
    For more information about ActiveSync on your 
    Pocket PC Phone, switch to ActiveSync, tap 
     and 
    then tap Help. 
     
    Synchronizing Files 
    When you first set up a connection, or by tapping Options in ActiveSync on your desktop PC, under Mobile Pocket PC Phone 
    you can see the list of programs you can synchronize.  This list includes: Calendar, Contacts, Ta s k s, Inbox, Files, Pocket 
    Access, Favorites and Av a n t G o channels. Files is a folder specially-created on your desktop PC in My Documents into which 
    you must place all files (Word, Excel etc.) you wish to synchronize.  
     
    To synchronize files 
     
    1. Select Files in ActiveSync, and then OK to create a new folder. 
     
    2. Use Windows Explorer on your desktop PC to find this folder – usually called “My Documents” pre-fixed by the name you 
    gave to your connection – then copy files you want to synchronize into this folder. 
    3. Tap Synchronize in ActiveSync. 
     
    For more information about ActiveSync on your Pocket PC Phone, switch to ActiveSync, tap 
     and then tap Help. 
     
     
     
     
     
     
     
     
     
     
      
    						
    							Page 77 
    Chapter 8: Microsoft Pocket Outlook 
     
    Microsoft Pocket Outlook includes Calendar, Contacts, Tasks, Inbox and Notes. You can use these programs individually or 
    together.  For example, e-mail addresses stored in Contacts can be used to address e-mail messages in Inbox.  
     
    Using ActiveSync, you can synchronize information in Microsoft Outlook or Microsoft Exchange on your PC with your Pocket 
    PC Phone. You can also synchronize this information directly with a Microsoft Exchange server.  Each time you synchronize, 
    ActiveSync compares the changes you made on your Pocket PC Phone and PC or server, and updates both with the latest 
    information.  For information on using ActiveSync, see ActiveSync Help on the PC. 
     
    You can switch to any of these programs by tapping them on the 
     menu. 
     Calendar: Scheduling Appointments and Meetings 
     
      
    • Use Calendar to schedule appointments, including 
    meetings and other events. You can check your 
    appointments in one of several views (Agenda, Day, 
    Week, Month, and Year) and easily switch views by using 
    the View menu. 
     
     
     You can customize the Calendar display, such as changing the first day of the week, by tapping Options on the 
    To o l s menu.  
    						
    							Page 78  To create an appointment 
     
      
    1.  If you are in Day or Week view, tap the desired date and time 
    for the appointment. 
    2. Tap New.  
    3.  Using the input panel, enter a description and a location. Tap 
    first to select the field.  
    4.  If needed, tap the date and time to change them. 
    5.  Enter other desired information. You will need to hide the 
    input panel to see all available fields. 
    6.  To add notes, tap the Notestab. You can enter text, draw, or 
    create a recording. For more information on creating notes, 
    see Notes: Capturing Thoughts and Ideas later in this 
    chapter. 
    7.  When finished, tap OK to return to the calendar.  
     If you select Remind me in an appointment, your Pocket PC Phone will remind you according 
    to the options set in 
    , Settings, Personal tab, Sounds & Reminders. 
    Using the Summary Screen 
      
    • 
    When you tap an appointment in Calendar, a summary 
    screen is displayed. To change the appointment, tap 
    Edit. 
     
    Creating Meeting Requests 
    You can use Calendar to set up meetings with users of Outlook or Pocket Outlook. The meeting request will be created 
    automatically and sent either when you synchronize Inbox or when you connect to your e-mail server. Indicate how you want 
    meeting requests sent by tapping To o l s and then Options. If you send and receive e-mail messages through ActiveSync, select 
    ActiveSync. 
      
    						
    							Page 79  To schedule a meeting 
      
    1. Create an appointment. 
    2.  In the appointment details, hide the input panel, and then tap 
    Attendees. 
    3.  From the list of e-mail addresses you have entered in 
    Contacts, select the meeting attendees.  
    4.  The meeting notice is created automatically and placed in 
    the Outbox folder. 
     
    For more information on sending and receiving meeting 
    requests, see Calendar Help and Inbox Help on your Pocket PC 
    Phone. 
     Contacts: Tracking Friends and Colleagues 
      
    • Contacts maintains a list of your friends and 
    colleagues so that you can easily find the 
    information you are looking for, whether you are 
    at home or on the road. Using the Pocket PC 
    Phone infrared (IR) port, you can quickly share 
    Contacts information with other Pocket PC Phone 
    users. 
     
     To change the way information is displayed in the list, tap To o l s and then Options.  
    						
    							Page 80  To create a contact 
    1. Tap New. 
    2.  Using the input panel, enter a name and other contact 
    information. You will need to scroll down to see all 
    available fields. 
    3.  To assign the contact to a category, scroll to and tap 
    Categories and select a category from the list. In the 
    contact list, you can display contacts by category. 
    4.  To add notes, tap the Notes tab. You can enter text, 
    draw, or create a recording. For more information on 
    creating notes, see Notes: Capturing Thoughts and 
    Ideas later in this chapter. 
    5.  When finished, tap OK to return to the contact list. 
    To find a contact 
     There are 6 ways to find a contact: 
    1.  Press and hold the upside of the navigation pad until 
    alphabetical letters appear on the screen in large type. 
    Then use the navigation pad to scroll through the 
    alphabet and select a letter. 
     
    2.  Tap one of the grouping of letters displayed across the 
    top of the screen.   
     
    3.  In the contact list, enter a contact name in the box under 
    the navigation bar. To show all contacts again, clear text 
    from the box or tap the button to the right of the box.  
    4.  In the contact list, tap the category list (labeled All 
    Contacts by default) and select the type of contact that 
    you want displayed. To show all contacts again, select 
    All Contacts. To view a contact not assigned to a 
    category, select None.  
     
    5.  To view the names of companies your contacts work 
    for, in the contact list, tap View > By Company. The 
    number of contacts that work for that company will be 
    displayed to the right of the company name.  
    6. Tap 
    , Find, enter the contact name, select Contacts
    for the type and then tap Go. 
      
    						
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