Sony Clie Peg N710c Handheld User Manual
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81Chapter2Using basic applications Editing Expense items Changing the display option You can change display options of Expense items. 1On the Expense screen, tap Show. The Show Options dialog box appears. 2Select the desired display mode option. •Sort by: Tap the arrow V next to Sort by and then select Date or Type to sort Expense items. •Distance: Tap the arrow V and then select Miles or Kilometers so that you can display Mileage entries in miles or kilometers. •Show currency: Shows or hides the currency symbol in the Expense list. 3Tap OK. The Expense items are sorted according the display mode option you selected. Managing expenses (Expense)
82Chapter2Using basic applications Changing the date of an Expense item The Expense item is initially displayed with the date when it is entered. If you want to record a past payment date for an Expense item, you can change the payment date of the item to the correct date. 1On the Expense screen, tap the Expense item whose date you want to change. The date is highlighted. 2Tap the date area of the selected Expense item. The Date screen appears. 3Tap the desired date. The date is changed. Managing expenses (Expense)
83Chapter2Using basic applications Entering receipt details for an Expense item You can add details to an Expense item in the Receipt Details screen. 1On the Expense screen, tap the Expense item to which you want to assign details. 2Tap Details. The Receipt Details dialog box appears. 3Change the Receipt Details settings You can choose any of the following options: •Category: Specify the category of the Expense item. The Expense has two sample categories named “New York” and “Paris” which may be used to sort Expense items by the destination of the business trip. To rename an existing category or add a new category, tap the arrow V and choose a category from the Edit Categories drop-down list box. •Type: Tap the arrow V and select an Expense type from the drop- down list box. •Payment: Tap the arrow V and select a payment method from the drop-down list box. •Currency: Tap the arrow V and select the currency in which you made the payment. Expense can show a maximum of four currencies. You can also change the currencies to be displayed. •Vendor: Enter the name of the vendor associated with Expense. •City: Enter the name of the payee (normally a company name) and the name of the city where the company is located. For example, you may specify “Rose Cafe” as the payee of a business lunch charge and “Tokyo” as the location. Managing expenses (Expense) Continued on next page
84Chapter2Using basic applications •Attendees: Expense opens the Attendees screen which looks like a memo screen of Memo Pad. In this screen, you can enter the names of attendees and purposes of expenditures. To display the address information in Address Book, tap Address Lookup. 4Tap OK. Printing an Expense report By performing a HotSync® operation to transfer your latest Expense data to your computer, the Palm™ Desktop for CLIE software makes it easy to print from a printer connected to your computer. You can use the Expense data as an Expense report by changing the preferences. 1Perform a HotSync operation to transfer the Expense data from your CLIE handheld to your computer. 2Select Print from the File menu on the Expense list screen of the Palm Desktop for CLIE software. The Print dialog box appears. 3Change the Print Range options as needed. •Categories displayed: Prints all the Expense items in the categories displayed. To display the items contained in all the categories, choose All from the category selection list on the upper right of the Expense list area (left screen). •Selected categories: Prints the Expense items in selected categories only. 4Change the Print Options as needed. •Prints only an Expense overview: Prints only daily amounts of disbursement for each Expense type in a tabular format. Select this option to use a disbursement record as an Expense report. •Prints only the Expense data: Prints all disbursement records for each expense type. •Prints both: Prints both an overview and disbursement records. Managing expenses (Expense) Continued on next page
85Chapter2Using basic applications Managing expenses (Expense) •Prints currency: Enabled only when printing an Expense overview. When you click this option, you can calculate the total amounts of a single currency in a table. This is useful when your data includes items in several currencies. •Output comments: When you click this option, you can also print comments attached to the Expense data. 5Click OK. Printing starts. Notes • The unit of Travelling Distance is either km. (kilometers) or mi. (miles). • When you select Prints currency, Travelling Distance values are converted into amounts of allowances per distance paid when travelling expenses are calculated. Customizing the Currency list You can change the currencies and symbols that appear for currencies to be used in Expense. To change the currency list 1On the Expense screen, tap the Expense item whose currency type you want to change. 2Tap Details. The Receipt Details dialog box appears. 3Tap the arrow V next to Currency and then tap Edit currencies from the drop-down list. The Select Currencies dialog box appears. Continued on next page
86Chapter2Using basic applications 4Tap the arrow V for each Currency and then tap the country whose currency you want to display in the Currency list. 5Tap OK to close the Select Currencies dialog box. 6Tap OK. To change your default currency You can change the currency displayed as the default in the Currency list. 1On the Expense screen, tap the Menu icon. The menu is displayed. 2Tap Options and then Preferences. The Preferences dialog box appears. 3Tap the arrow V next to Default Currency and then tap the currency symbol you want to appear in Expense. 4Tap OK. Managing expenses (Expense)
87Chapter2Using basic applications To create a new currency symbol If the currency you want to use is not included in the Currency list, you can create your own custom country and currency symbol. 1On the Expense screen, tap the Menu icon. The menu is displayed. 2Tap Options and then Custom Currencies. The Custom Currencies dialog box appears. 3Tap one of the four country boxes. The Currency Properties dialog box appears. 4Enter the name of the country and a currency symbol, and then tap OK. Tips • To use a newly defined currency symbol as a standard currency symbol, it is necessary to select the target currency symbol in advance in the Preferences option. • To use a currency symbol only for a specific Expense item, select the currency symbol in the Receipt Details dialog box of that Expense item. Managing expenses (Expense)
88Chapter2Using basic applications Using the Expense menus This section explains the menu commands specific to Expense. For the Edit menu, see “Using the Edit menu” on page 110. Record menus Delete ItemDeletes the current Expense item. The Delete Expense dialog box appears. Note By default, the items that you delete are restored and saved in Palm Desktop for CLIE software on your computer at the next HotSync operation. To delete the items completely, deselect the check box ( ) for “Save archive copy on PC” in the Delete Expense dialog box. PurgeAllows you to delete any category that is no longer used from the Expense category set. Run this command to save memory if you find too many Expense items in your CLIE handheld. Options menus Preferences•Use automatic fill: Lets you select an Expense type by writing the first letter of an Expense type in the Graffiti writing area. For example, if you write the letter “T,” it enters the “Taxi” Expense type. Writing “T” and then “E” enters “Telephone” which is the first Expense type beginning with the letters “TE.” •Default Currency: Specifies the currency to be displayed as the default currency. Custom CurrenciesYou can create and add a new currency if you cannot find the currency you want to use in Expense. About ExpenseShows the version information for Expense. Managing expenses (Expense)
89Chapter2Using basic applications Using Calculator (Calc) Calculating with Calculator Calculator lets you perform general mathematical functions, such as addition, subtraction, multiplication, and division. 1Do either of the following to start the Calculator: •Tap the Calculator icon. •Rotate the Jog Dial™ navigator to select Calc and then press the Jog Dial navigator. •Tap the Calc icon on the Application Launcher screen. The Calculator screen appears. 2Perform calculations using Calculator. To use Calculator, tap the numbers and symbol icons on the screen with the stylus.
90Chapter2Using basic applications Using the Calculator buttons Calculator has several buttons to help you perform calculations. CEClears the last number you entered. Use this button if you make a mistake while entering a number in the middle of a calculation. This button enables you to re-enter the number without starting the calculation over. CClears the entire calculation and enables you to begin a new calculation. +/–Toggles the current number between a negative and positive value. If you want to enter a negative number, enter the number first and then press the +/– button. M+Places the current number in memory. Each new number you enter with the M+ button is added to the total stored in memory. The number that you add can be either a calculated value or any number you enter by pressing the number buttons. Pressing this button has no effect on the current calculation (or series of calculations); it merely places the value into memory until it is recalled. MRRecalls the stored value from memory and inserts it in the current calculation. MCClears any value that is stored in the Calculator memory. Using the Calculator menus Copy, PasteCopies a number from Calculator and pastes it into another application. Similarly, you can also paste numeric values you copied from another application such as Expense into Calculator. Recent CalculationsYou can review the last series of calculations. About CalculatorShows the version information for Calculator. Using Calculator (Calc)