Sony Clie Peg N710c Handheld User Manual

							131Chapter3Exchanging and updating data using a HotSync®  operation
3If you want to use a calling card to place the call, select the “Use
calling card” check box and enter the calling card number.
Note
If you plan to connect to your company’s dial-in server (network modem) instead
of connecting to a computer modem, see “Conducting a HotSync operation via a
network” on page 133.
6Tap OK.
The HotSync screen is displayed again.
To select the conduits for a modem HotSync operation
The Conduit Setup dialog box on your CLIE handheld enables you to define
which files and/or applications synchronize during a modem HotSync
operation. You can use these settings to minimize the time required to
synchronize your data when using a modem.
To change the Conduit Setup for a modem HotSync operation:
1Rotate the Jog Dial navigator to select HotSync and then press
the Jog Dial navigator. Or tap the HotSync 
 icon on the
Application Launcher screen.
The HotSync screen appears.
2Tap the Menu  icon.
3Tap Options, and then tap Conduit Setup.
The Conduit Setup screen is displayed.
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							132Chapter3Exchanging and updating data using a HotSync®  operation
4Tap the check boxes to clear the selection of the files and
applications that you do not want to synchronize during a
modem HotSync operation.
The default setting is to synchronize all files.
Note
Applications that do not have a database (such as games) do not synchronize,
even if you select the item in the Conduit Setup dialog box.
5Tap OK.
Performing a HotSync operation via modem
After you prepare your computer and your CLIE handheld, and then select
your Conduit Setup options, you are ready to perform a modem HotSync
operation.
1Rotate the Jog Dial navigator to select HotSync and then
press the Jog Dial navigator. Or tap the HotSync 
 icon on
the Application Launcher screen.
The HotSync screen appears.
2Tap the  icon.
A HotSync operation starts. Wait for the message showing that the
HotSync operation is complete.
Advanced HotSync® operations 
						

							133Chapter3Exchanging and updating data using a HotSync®  operation
Conducting a HotSync operation via a network
When you use the Network HotSync application, you can take advantage of
the LAN and WAN connectivity available in many office environments. The
Network HotSync application enables you to perform a HotSync operation
by dialing in to a network or by using a cradle that is connected to any
computer on your LAN or WAN (provided that the computer connected to
the cradle also has the Network HotSync application installed, your
computer is on, and the HotSync Manager is running).
To connect to your company’s dial-in server
The Network HotSync application requires the following:
• Your computer has TCP/IP support installed.
• Both your company’s network system and its remote access server
support TCP/IP.
• You have a remote access account.
Everything you need to connect to your company’s dial-in server (network
modem) is included in the Palm Desktop for CLIE software and your CLIE
handheld. You need to activate certain features, however, on both the Palm
Desktop for CLIE software and your CLIE handheld.
Preparing your computer
1Click the HotSync  icon in the Windows task tray and then
select Network from the shortcut menu.
2Click the HotSync  icon in the Windows task tray again
and then select Setup from the shortcut menu.
The Setup dialog box is displayed.
3Click the Network tab and make sure your user name has a
check-mark next to it. If the check-mark is not there, click the
check box next to your user name.
4Click OK.
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							134Chapter3Exchanging and updating data using a HotSync®  operation
5Place your CLIE handheld on the cradle and perform a
HotSync operation.
The HotSync operation records network information about your
computer onto your CLIE handheld. With this information, your CLIE
handheld can locate your computer when you perform a HotSync
operation via the network.
Preparing your CLIE handheld
1Rotate the Jog Dial navigator to select HotSync and then
press the Jog Dial navigator. Or tap the HotSync 
 icon on
the Application Launcher screen.
The HotSync screen appears.
2Tap the Menu  icon.
3Tap Options, and then tap Modem Sync Prefs.
The Modem Sync Preferences screen is displayed.
4Tap Network.
5Tap OK.
The HotSync screen appears again.
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							135Chapter3Exchanging and updating data using a HotSync®  operation
6Tap Modem and then Select Service.
The Preferences screen is displayed.
7Tap the arrow V next to Service and then select a service
from the drop-down list.
8Tap Done.
9Tap the Menu  icon.
10Tap Options, and then tap Conduit Setup.
Follow the instructions in “To select the conduits for a modem HotSync
operation” on page 131.
Advanced HotSync® operations 
						

							136Chapter3Exchanging and updating data using a HotSync®  operation
Importing data from a Windows application
If you have data stored in Windows computer applications such as
spreadsheets and databases, you can transfer that data to your CLIE
handheld.
Importable file formats
Save data in one of the file formats listed below, import it into the Palm
Desktop for CLIE software, and then perform a HotSync operation to
transfer the data to your CLIE handheld.
The Palm Desktop for CLIE software can import data in the following file
formats:
• Comma delimited (*.csv, *.txt): Address Book and Memo Pad only
• Tab delimited (*.tab, *.tsv, *.txt): Address Book and Memo Pad only
• CSV (Lotus Organizer 2.x/97 Mapping): Address Book only
• Date Book archive (*.dba)
• Address Book archive (*.aba)
• To Do archive (*.tda)
• Memo Pad archive (*.mpa)
Archive formats can only be used with the Palm Desktop for CLIE software.
Use the archive file formats to share information with other people who use
a Palm OS
® platform handheld or to create a copy of your important the
Palm Desktop for CLIE software information.
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							137Chapter3Exchanging and updating data using a HotSync®  operation
Importing data
1Start the Palm Desktop for CLIE software.
2Click the application into which you want to import data.
3If you are importing records that contain a field with category
names, select All in the Category box.
Be sure that the same categories that appear in the imported file also exist
in the application. If the categories do not exist, create them now;
otherwise, the records will be imported into the Unfiled category.
4Click Import from the File menu.
The Import dialog box is displayed.
5Select the file you want to import.
6Click Open.
7To import data into the correct Palm Desktop for CLIE fields,
drag the fields in the left-hand column so that they are
opposite to the corresponding imported fields on the right.
8Clear the check box for the field that you do not want to
import.
9Click OK.
The imported data is highlighted in the application.
10To add the imported data to your CLIE handheld, perform a
HotSync operation.
See the Palm Desktop for CLIE online Help for more information on
importing and exporting data.
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							138Chapter3Exchanging and updating data using a HotSync®  operation
Synchronizing with external data (File Link)
The File Link feature allows you to import Address Book and Memo Pad
information onto your CLIE handheld from a separate external file such as a
company phone list. HotSync Manager stores the data in a separate category
on your Palm Desktop for CLIE software and your CLIE handheld. You can
set the File Link feature to check for changes to the external file when you
perform a HotSync operation.
With File Link, you can import data stored in any of the following file
formats:
• Comma-delimited (*.csv)
• Palm Desktop for CLIE software’s Memo Pad archive (*.mpa)
• Palm Desktop for CLIE software’s Address Book archive (*.aba)
• Text (*.txt)
For information on how to set up File Link, see the Palm Desktop for CLIE
online help.
Advanced HotSync® operations 
						

							Chapter 4
Communicating using your Sony CLIE Handheld
This chapter describes how to communicate with another Palm OS® PDA via the
infrared communications port or “Memory Stick®” media. It also explains how to
handle “Memory Stick” media and how to use the MS Gate application software for
managing the data in “Memory Stick” media.
Contents
Beaming between your Sony CLIE Handheld and
another Palm OS® PDA ............................................................................. 140
What you can do with beaming ........................................................... 140
Beaming information ........................................................................... 141
Receiving beamed information ............................................................. 142
Tips on beaming information ............................................................... 142
Using “Memory Stick
®” media ................................................................. 143
What is “Memory Stick
®” media? ....................................................... 143
Inserting and removing “Memory Stick” media .................................... 144
Protecting the data in “Memory Stick” media ...................................... 146
Starting an application automatically when “Memory
Stick” media is inserted ....................................................................... 146
Formatting “Memory Stick” media ...................................................... 147
Exchanging data via “Memory Stick
®” media .......................................... 149
Starting Memory Stick Gate (MS Gate) ................................................. 149
Creating the default folder in “Memory Stick” media ........................... 152
Copying your CLIE handheld data to “Memory Stick” media ................ 153
Copying data in “Memory Stick” media to your CLIE handheld ............. 155
Deleting data in “Memory Stick” media ............................................... 157
Using the MS Gate menus ................................................................... 159
How to read the online manual ........................................................... 160 
						

							140Chapter4Communicating using your Sony CLIE Handheld
Beaming between your Sony CLIE Handheld
and another Palm OS
® PDA
What you can do with beaming
Your Sony handheld is equipped with an IR (infrared) port that you can use
to beam information to another Palm OS® PDA device that’s close by and
also has an IR port. The IR port is located at the top of your CLIE handheld,
behind the small dark shield.
You can beam the following information between your CLIE handheld and
another Palm OS PDA:
• The record currently displayed in Address Book, Date Book, To Do List,
or Memo Pad.
• All records of the category currently displayed in Address Book, Date
Book, To Do List, or Memo Pad.
• A special Address Book record that you designate as your business card.
• An application installed in RAM memory.
Note
Some applications are protected and cannot be beamed, as indicated by a lock 
icon to the side of applications.
IR port