Sony Clie Peg N710c Handheld User Manual

							111Chapter2Using basic applications
Choosing fonts
In all basic applications except Expense, you can change the font style to
make text easier to read. You can choose a different font style for each
application.
1Open an application.
2Tap the Menu  icon.
The menu is displayed.
3Tap Options, and then tap Font.
4Tap the font style you want to use.
You can select small, bold, or large font.
5Tap OK.
The text in the application is displayed in the selected font style.
Performing common tasks 
						

							Chapter 3
Exchanging and updating data using a HotSync®
operation
This chapter describes how to select HotSync® operation options and how to perform
a HotSync operation via cradle, infrared communications port, or network. Other
advanced HotSync operations include how to use multiple CLIE handhelds, how to
use file link functions, and how to import data from Windows applications.
Contents
What is a HotSync® operation? ................................................................ 113
Performing a local HotSync® operation with the cradle ........................... 114
Using the Palm™ Desktop for CLIE software ............................................ 116
Starting the Palm Desktop for CLIE software ........................................ 116
Basic operations of the Palm Desktop for CLIE software ....................... 116
Locating the Palm Desktop for CLIE components .................................. 117
Advanced HotSync® operations ............................................................... 118
Setting the HotSync® setup options .................................................... 118
Customizing HotSync application settings (Conduit) ............................. 120
Creating a user profile to control multiple CLIE handhelds .................... 122
Conducting an IR HotSync operation .................................................... 124
Conducting a HotSync operation via modem ........................................ 127
Conducting a HotSync operation via a network .................................... 133
Importing data from a Windows application ......................................... 136 
						

							113Chapter3Exchanging and updating data using a HotSync®  operation
What is a HotSync® operation?
A HotSync® operation is a one-step operation that allows you to synchronize
data between your CLIE handheld and your computer. With just one press
on the HotSync button, you can synchronize your CLIE handheld
application data with the Palm™ Desktop for CLIE software data on your
computer, back up the data of your CLIE handheld on your computer, or
install add-on applications.
HotSync operation allows you to do the following:
1Synchronize the Date Book, the Address Book, the To Do List, the Memo
Pad, and the Expense data on your CLIE handheld and your computer.
The Palm Desktop for CLIE software can manage the data of multiple
CLIE handhelds independently.
2Back up the data stored on your CLIE handheld onto your computer.
Synchronization ensures that your data is always safe and up-to-date. In
case you need to perform a hard reset, a HotSync operation allows you
to restore the data.
3Import the data on your computer or install add-on applications onto
your CLIE handheld.
Note
You cannot perform an IR HotSync operation with a computer running the Windows
®
2000 Professional operating system. 
						

							114Chapter3Exchanging and updating data using a HotSync®  operation
Performing a local HotSync® operation with the cradle
This section describes how to perform a HotSync® operation using the
cradle (local HotSync), assuming that you have done all the necessary
preparations and installations for your CLIE handheld and your computer.
For the required preparations and software installation, and for information
on performing a HotSync for the first HotSync operation, see the Read This
First manual. 
1Place your CLIE handheld on the cradle.
2Press the HotSync  button on the front panel of the cradle.
The HotSync operation starts.
When the HotSync operation is complete, a message showing the
HotSync completion is displayed on your CLIE handheld.
Note
Do not remove your CLIE handheld from the cradle until the HotSync operation is
complete. Otherwise the Palm Desktop for CLIE software may not quit normally.
If the HotSync operation does not start
Make sure that the HotSync 
 icon is displayed in the Windows task tray on your
computer screen and Local is not selected from the shortcut menu. If the HotSync 
icon is not shown in the task tray, click Start, point to Programs, Sony Handheld, and
then click HotSync Manager. Click the HotSync 
 button on the cradle to start the
HotSync operation. 
						

							115Chapter3Exchanging and updating data using a HotSync®  operation
If a message is displayed stating that the selected COM port is
not available
Follow the procedures below. If the same message appears again, uninstall
the Palm Desktop for CLIE software and then re-install it.
1Click the HotSync  icon in the Windows task tray (bottom-
right corner of the taskbar).
A shortcut menu is displayed.
2Make sure that Local is not selected.
If it is selected, click Local to clear it.
Notes
• Even if the HotSync operation is performed via a USB connector and the cradle,
“Serial” is indicated.
• Do not remove your CLIE handheld from the cradle during a HotSync operation.
• Do not push the HotSync button during a HotSync operation. It might cause errors
and force termination of the operation.
• Do not enter power saving mode during a HotSync operation. If your computer
enters power saving mode during a HotSync operation, the HotSync Manager will
be forced to terminate.
To control multiple CLIE handhelds from a computer
You have to create a user profile for each CLIE handheld. See “Creating a user profile
to control multiple CLIE handhelds” on page 122 for creating a use profile.
To change the user name
1In the Palm™ Desktop for CLIE window, click Users from the
Tools menu.
The Users dialog box is displayed.
 2Click the user name you want to change in the list box and
then click Rename.
The Rename User dialog box is displayed.
3Enter a new user name and then click OK.
Your CLIE handheld user name is changed at the next HotSync operation.
Performing a local HotSync® operation with the cradle 
						

							116Chapter3Exchanging and updating data using a HotSync®  operation
Using the Palm™ Desktop for CLIE software
The Palm™ Desktop for CLIE software duplicates Date Book, Address Book,
To Do List, Expense, and Memo Pad applications on your CLIE handheld, so
you can view, enter, and modify data stored on your CLIE handheld. You
can also import data from Windows applications onto your CLIE handheld.
Starting the Palm Desktop for CLIE software
Double-click the Palm Desktop for CLIE software icon on the
Windows desktop or click Start, select Programs, Sony Handheld,
and then click Palm Desktop for CLIE.
The Palm Desktop for CLIE software starts.
To quit the Palm Desktop for CLIE software
Click the close button in the upper right of the screen or click File, and
then Exit.
Basic operations of the Palm Desktop for CLIE software
Click the icon of the application that you want to use. The screen switches to
the selected application screen.
Basic operations for each application are the same as those of the
corresponding CLIE application. For details, see the Palm Desktop online
help. To display the online help, click Help and then Palm Desktop Help. 
						

							117Chapter3Exchanging and updating data using a HotSync®  operation
Locating the Palm Desktop for CLIE components
1List pane
Displays the records in the current Desktop application.
2Application Launch bar
Provides one-click access to each Desktop application. Click an icon to
open its associated application.
3Install Tool icon
Displays the Install Tool dialog box to select the application you want to
install onto your CLIE handheld the next time you perform a HotSync
operation.
4 User name display
Displays the user name of the owner of the information being displayed.
5Record pane
Displays full details of the record that is selected in the List pane. The
information displayed here is the same as that displayed on your CLIE
handheld’s Details screen.
Using the Palm™ Desktop for CLIE software 
						

							118Chapter3Exchanging and updating data using a HotSync®  operation
Advanced HotSync® operations
Setting the HotSync® setup options
You can change how to start the HotSync® Manager or make the local
HotSync settings.
1Click the HotSync  icon in the Windows® task tray
(bottom-right corner of the taskbar) and then select Setup
from the shortcut menu.
The Setup dialog box appears.
2Click the General tab to select one of the following options.
If you are not sure which option to use, keep the default setting: (Always
available)
•Always available: Adds the HotSync Manager to the Startup folder
and starts the HotSync Manager to monitor the USB port as soon as
Windows
® is started. This allows you to perform a HotSync
operation even when the Palm Desktop for CLIE software is not
running.
•Available only when the Palm Desktop is running: Starts the
HotSync Manager when you start the Palm Desktop for CLIE
software.
•Manual: Starts the HotSync Manager only when you select HotSync
Manager from the Windows
® Start menu.
Continued on next page 
						

							119Chapter3Exchanging and updating data using a HotSync®  operation
3Click the Modem tab to display the modem settings and then
adjust the options as needed.
See “Conducting a HotSync operation via modem” on page 127 for more
information.
4If you are attached to a network, click the Network tab to
display the network settings and then adjust the options as
needed.
See “Conducting a HotSync operation via a network” on page 133 for
more information.
5Click OK.
Advanced HotSync® operations 
						

							120Chapter3Exchanging and updating data using a HotSync®  operation
Customizing HotSync application settings (Conduit)
What is a “Conduit”?
For each application, you can define a set of options that determines how
records are handled during synchronization. Each set of these options is
called a “conduit.” By default, a HotSync operation synchronizes all files
between your CLIE handheld and the Palm Desktop for CLIE software.
In general, you should leave the settings as they are to synchronize all files.
The only reason you might want to change these settings is to overwrite data
on either your CLIE handheld or the Palm Desktop for CLIE software, or to
avoid synchronizing a particular type of file because you do not use it.
In addition to the conduits for Date Book, Address Book, To Do List, Memo
Pad, and Expense, the Palm Desktop for CLIE software offers System and
Install conduits. The System conduit backs up the system information stored
on your CLIE handheld. The Install conduit installs add-on applications to
your CLIE handheld.
1Click the HotSync  icon in the Windows task tray (bottom-
right corner of the taskbar) and then select Custom from the
HotSync Manager menu.
Or, select Custom from the HotSync menu of the Palm Desktop for CLIE
software.
The Custom dialog box appears.
2Select the appropriate user name you are using on your CLIE
handheld from the drop-down list.
3Select an application in the Conduit list.
Advanced HotSync® operations
Continued on next page