Sony Clié PEG-N610c Operating Instructions

							Chapter3Exchanging and updating data using a HotSync® operation131
Advanced HotSync® operations
Conducting a HotSync operation via a network
When you use the Network HotSync application, you can take advantage of
the LAN and WAN connectivity available in many office environments. The
Network HotSync application enables you to perform a HotSync operation
by dialing in to a network (Network Modem Sync) or by using a cradle that
is connected to any computer on your LAN or WAN (LAN Sync) (provided
that the computer connected to the cradle also has the Network HotSync
application installed, your computer is on, and the HotSync Manager is
running).
To connect to your company’s dial-in server
The Network HotSync application requires the following:
• Your computer has TCP/IP support installed.
• Both your company’s network system and its remote access server support
TCP/IP.
• You have a remote access account.
Everything you need to connect to your company’s dial-in server (network
modem) is included in the Palm Desktop for CLIE software and your CLIE
handheld. You need to activate certain features, however, on both the Palm
Desktop for CLIE software and your CLIE handheld.
Preparing your computer
1Click the HotSync  icon in the Windows task tray and then
select Network from the shortcut menu.
2Click the HotSync  icon in the Windows task tray again
and then select Setup from the shortcut menu.
The Setup screen is displayed.
3Click the Network tab and make sure your user name has a
check mark next to it. If the check mark is not there, click the
check box next to your user name.
4Click OK.
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							Chapter3Exchanging and updating data using a HotSync® operation132
Advanced HotSync® operations
5Place your CLIE handheld on the cradle and then press the
HotSync 
 button on the front panel of the cradle.
The HotSync operation starts. This HotSync operation records the
network information about your computer onto your CLIE handheld.
6Check if your computer‘s network information (Primary PC
name and Primary PC address) is entered in your CLIE
handheld:
1Rotate the Jog Dial navigator to select HotSync and then press the
Jog Dial navigator. Or tap the HotSync 
 icon on the Application
Launcher screen.
The HotSync screen appears.
2Tap the Menu 
 icon.
3Tap Primary PC Setup from the Options menu.
The Primary PC Setup screen is displayed.
4On your computer, click the HotSync 
 icon in the Windows task
tray and then select Setup from the shortcut menu.
5Click the Network tab, then click TCP/IP Settings to open the TCP/
IP Settings screen.
6Confirm that the Primary PC name and Primary PC address on both
screens displayed in step 3 and 5 match. If they do not, change
the Primary PC name and Primary PC address entered in your CLIE
handheld, then tap OK.
7On your computer, tap OK to close the TCP/IP Settings screen and
the Setup screen.
Preparing your CLIE handheld and performing a network HotSync
operation
When dialing into a network (Network Modem Sync)
1Rotate the Jog Dial navigator to select HotSync and then
press the Jog Dial navigator. Or tap the HotSync 
 icon on
the Application Launcher screen.
The HotSync screen appears.
2Tap the Menu  icon.
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							Chapter3Exchanging and updating data using a HotSync® operation133
Advanced HotSync® operations
3Tap Modem Sync Prefs from the Options menu.
The Modem Sync Preferences screen is displayed.
4Tap Network.
5Tap OK.
The HotSync screen appears again.
6Tap Modem and then Select Service.
The Preferences screen is displayed.
Note
See “Changing the Network preferences” on page 184 for information on creating a
network connection.
7 Tap the arrow V next to Service and then select a service from
the drop-down list.
Continued on next page 
						

							Chapter3Exchanging and updating data using a HotSync® operation134
Advanced HotSync® operations
8Tap Done.
9Tap the Menu  icon.
10Tap Conduit Setup from the Options menu.
Follow the instructions in “To select the conduits for a modem HotSync
operation ” on page 129.
11 Perform a HotSync operation via modem.
Follow the instructions in “Performing a HotSync operation via modem”
on page 130.
When connecting via cable to the network computer (LAN Sync)
1Rotate the Jog Dial navigator to select HotSync and then
press the Jog Dial navigator. Or tap the HotSync 
 icon on
the Application Launcher screen.
The HotSync screen appears.
2Tap the Menu  icon.
3Tap LAN Sync Prefs from the Options menu.
The LANSync Preferences screen is displayed.
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							Chapter3Exchanging and updating data using a HotSync® operation135
Advanced HotSync® operations
4Tap LANSync.
5Tap OK.
The HotSync screen appears again.
6 Tap the Menu  icon.
7 Tap Conduit Setup from the Options menu.
Follow the instructions in “To select the conduits for a modem HotSync
operation ” on page 129.
8 Perform a local HotSync operation.
Follow the instructions in “Performing a local HotSync operation with the
cradle” on page 114. 
						

							Chapter3Exchanging and updating data using a HotSync® operation136
Advanced HotSync® operations
Importing data from a Windows application
If you have data stored in Windows computer applications such as
spreadsheets and databases, you can transfer that data to your CLIE
handheld.
Importable file formats
Save data in one of the file formats listed below, import it into the Palm
Desktop for CLIE software, and then perform a HotSync operation to
transfer the data to your CLIE handheld.
The Palm Desktop for CLIE software can import data in the following file
formats:
• Comma delimited (*.csv, *.txt): Address Book and Memo Pad only
• Tab delimited (*.tab, *.tsv, *.txt): Address Book and Memo Pad only
• CSV (Lotus Organizer 2.x/97 Mapping): Address Book only
• Text (*.txt): Memo Pad only
• Date Book archive (*.dba)
• Address Book archive (*.aba)
• To Do archive (*.tda)
• Memo Pad archive (*.mpa)
Archive formats can only be used with the Palm Desktop for CLIE software.
Use the archive file formats to share information with other people who use
a Palm OS
® platform handheld or to create a copy of your Palm Desktop for
CLIE software information. 
						

							Chapter3Exchanging and updating data using a HotSync® operation137
Advanced HotSync® operations
Importing data
1Start the Palm Desktop for CLIE software.
2Click the application into which you want to import data.
3If you are importing records that contain a field with
category names, select All in the Category box.
Be sure that the same categories that appear in the imported file also exist
in the application. If the categories do not exist, create them now;
otherwise, the records will be imported into the Unfiled category.
4Click Import from the File menu.
The Import dialog box is displayed.
5Select the file you want to import.
6Click Open.
7To import data into the correct Palm Desktop for CLIE fields,
drag the fields in the left-hand column so that they become
side-by-side to the corresponding imported fields on the
right.
8Clear the check box for the field that you do not want to
import.
9Click OK.
The imported data is highlighted in the application.
10To add the imported data to your CLIE handheld, perform a
HotSync operation.
See the Palm Desktop for CLIE online Help for more information on
importing and exporting data. 
						

							Chapter3Exchanging and updating data using a HotSync® operation138
Advanced HotSync® operations
Synchronizing with external data (File Link)
The File Link feature allows you to import Address Book and Memo Pad
information onto your CLIE handheld from a separate external file such as a
company phone list. HotSync Manager stores the data in a separate category
on your Palm Desktop for CLIE software and your CLIE handheld. You can
set the File Link feature to check for changes to the external file when you
perform a HotSync operation.
With File Link, you can import data stored in any of the following file
formats:
• Comma-delimited (*.csv)
• Palm Desktop for CLIE software’s Memo Pad archive (*.mpa)
• Palm Desktop for CLIE software’s Address Book archive (*.aba)
• Text (*.txt)
For information on how to set up File Link, see the Desktop for CLIE online
help. 
						

							Chapter 4
Communicating using your Sony CLIE Handheld
This chapter describes how to communicate with another Palm OS® PDA device via
the infrared communications port or “Memory Stick®” media. It also explains how to
handle “Memory Stick” media and how to use the MS Gate application software for
managing the data in “Memory Stick” media.
Contents
Beaming between your Sony CLIE Handheld and another
Palm OS® PDA ........................................................................ 140
What you can do with beaming ......................................... 140
Beaming information ......................................................... 141
Receiving beamed information ........................................... 142
Tips on beaming information ............................................. 142
Using “Memory Stick
®” media ............................................... 143
What is “Memory Stick®” media? ..................................... 143
Inserting and removing “Memory Stick” media .................. 144
Protecting the data in “Memory Stick” media .................... 146
Starting an application in “Memory Stick” media ............... 147
Starting an application automatically when
“Memory Stick” media is inserted ...................................... 147
Viewing information of the inserted “Memory Stick”
media (Card Info) .............................................................. 148
Formatting “Memory Stick” media .................................... 149
Exchanging data via “Memory Stick
®” media ........................ 151
Starting Memory Stick Gate (MS Gate) ............................... 151
Creating the default folder in “Memory Stick” media ......... 154
Copying your CLIE handheld data
to “Memory Stick” media .................................................. 155
Copying data in “Memory Stick” media to
your CLIE handheld ........................................................... 157
Deleting data in “Memory Stick” media ............................. 160
Using the MS Gate menus ................................................. 162
How to read the online manual ......................................... 163
Installing applications to/from “Memory Stick
®”
media without using MS Gate ........................................... 164 
						

							Chapter4Communicating using your Sony CLIE Handheld140
IR Port
Beaming between your Sony CLIE Handheld
and another Palm OS
® PDA
What you can do with beaming
Your CLIE handheld is equipped with an IR (infrared) port that you can use
to beam information to another Palm OS® PDA device that’s close by and
also has an IR port. The IR port is located at the top of your CLIE handheld,
behind the small dark shield.
You can beam the following information between your CLIE handheld and
another Palm OS PDA:
• The record currently displayed in Address Book, Date Book, To Do List, or
Memo Pad.
• All records of the category currently displayed in Address Book, Date
Book, To Do List, or Memo Pad.
• A special Address Book entry that you designate as your business card.
• An application installed in RAM memory.
Note
Some applications are protected and cannot be beamed, as indicated by a lock 
 icon
to the side of applications.