Sharp Ux355l Plain Paper Fax Machine Operation Manual
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Setting Up and Using OpenLCR 39 2. Setting Up OpenLCR Downloading (receiving) the rate data manually Your fax machine will automatically call OpenLCR and download updated rate data about once every three months. Normally you will not need to download the rate data manually. ♦If you register through OpenLCR’s Web site, you must manually download the rate data to activate service. ♦If the fax machine is unplugged or some other interruption occurs in the power, you will need to manually download the rate data. Press these keys to call OpenLCR and initiate downloading: 2 Downloading lasts one or two minutes. During this time the display will show: LCR DOWNLOADING When downloading is completed, the display will briefly show DOWNLOAD OK!! and then revert to the date and time. OpenLCR will also program the date and time and your fax number in your fax machine. Note: OpenLCR cannot be used if your fax machine is connected to a Private Branch Exchange (PBX). OpenLCR all.book Page 39 Wednesday, April 26, 2000 7:08 PM
Setting Up and Using OpenLCR 40 READY TO SEND Fax transmission test Even if you are not ready to register for OpenLCR service, we recommend that you test your fax setup by filling out Section A of the Fax Transmission Test and OpenLCR Line Activation Form and faxing it to OpenLCR as shown below. The test is free of charge and does not place you under any obligation to register with OpenLCR. ♦If the test sheet is successfully transmitted, it will be faxed back to you on the same connection. This lets you confirm that your setup is okay. ♦After receiving the test sheet, the current date and time will automatically be programmed in your fax machine. This saves you the trouble of setting the date and time in the fax yourself. 1Place the form with Section A face down, and push it gently into the document feeder of the fax machine. The display will show: 2Press the OpenLCR key, the 5 key, and then the START/MEMORY key. •Your fax machine will automatically call OpenLCR and send the form. The form will then be faxed back to you, and the current date and time programmed in your fax machine. START/MEMORY 5 OpenLCR all.book Page 40 Wednesday, April 26, 2000 7:08 PM
Setting Up and Using OpenLCR 41 2. Setting Up OpenLCR “C” indicates that OpenLCR is activated Using OpenLCR When you have registered with OpenLCR and downloaded the rate data to your fax machine, a highlighted “C” will appear in the date and time display to indicate that the OpenLCR feature is activated. Each time you make a long distance phone or fax call, the fax machine will automatically route the call through the least expensive carrier based on the downloaded rate information. Don’t unplug the fax, or the rate data will be lost! Caution! If you unplug the fax machine or an interruption occurs in your power supply, the rate data will be erased. If this happens, the highlighted “C” in the display will blink to alert you. The fax machine will automatically call OpenLCR within the next 24 hours to receive new rate data; however, if you want to use OpenLCR service before that time, you should download the rate table manually as explained on page 39. ♦We recommend that you do not unplug the fax machine on a regular basis (for example at night or on the weekends), as this will result in a large number of calls to OpenLCR and a higher phone bill depending on where you live. FAX TEL A.M. JAN-19 02:16 all.book Page 41 Wednesday, April 26, 2000 7:08 PM
Setting Up and Using OpenLCR 42 The following table shows marks related to OpenLCR that may appear in the display. Mark Meaning OpenLCR has been activated and is ready for use. (Blinking)OpenLCR cannot be used because the rate data has been erased. Your fax will automatically call OpenLCR within the next 24 hours to receive new data, or you can download the data manually if you need to use OpenLCR immediately. See Downloading (receiving) the rate data manually on page 39. The rate data in the fax is no longer correct and the fax cannot connect to OpenLCR to obtain new data. See What to do if “E” appears in the display on page 45. OpenLCR has been temporarily turned off. See Temporarily turning off OpenLCR below. Rate data was not yet available when your fax called OpenLCR. Your fax will automatically call OpenLCR again when the rate data is available. Until that time, long distance calls will be routed through your primary carrier. (Blinking)Your fax will automatically call OpenLCR within the next 24 hours to learn when correct rate data will be available. Your fax did not receive rate data because OpenLCR was unable to identify it by Caller ID. To remove the “H” display, press the OpenLCR key followed by #, 1, 8, 4, and #. To receive OpenLCR service, you will need to contact your phone company and allow it to send your Caller ID information when you place calls. After this, register once again with OpenLCR. all.book Page 42 Wednesday, April 26, 2000 7:08 PM
Setting Up and Using OpenLCR 43 2. Setting Up OpenLCR 2Press 2 (NO) to turn off OpenLCR. (Press 1 (YES) to turn it back on.) •When you turn off OpenLCR, the highlighted “C” in the display will change to “-”. 3Press the STOP key to return to the date and time display. 2 STOP To stop using OpenLCR Press the following sequence of keys if you want to stop using the Open LCR feature. 6 81 81 4 ♦Calls will not be routed by OpenLCR and the fax machine will not call OpenLCR to update data. To resume use of OpenLCR, press these keys: OpenLCR OpenLCR 1Press these keys: The display will show: LCR DIAL SELECT 7 FUNCTION Temporarily turning off OpenLCR If needed, you can temporarily turn off OpenLCR. ♦When you temporarily turn off OpenLCR, long distance and international calls will not be routed by OpenLCR. However, your fax will still call OpenLCR periodically to receive rate data. all.book Page 43 Wednesday, April 26, 2000 7:08 PM
Setting Up and Using OpenLCR 44 Changing your user profile To call OpenLCR to change your user profile, follow these steps: 1Pick up the handset on the fax machine. 2Press the OpenLCR key and then the 3 key. 3If the display shows the alternating messages at right, press the number keys to enter your fax/phone number, including the area code (the number must be 10 digits long). When finished, press the START/ MEMORY key. (Note: If the message at right doesn’t appear, this step is not necessary.) SET OWN NUMBER 10 DIGITS 3214411442 (Example)START/MEMORY 3 4Follow the instructions you hear. ♦Note: If you are on a pulse dial line, press the * key before pressing the number keys to respond. (This makes your fax temporarily issue tone signals when you press the number keys.) OpenLCR Important! Be sure that you enter your correct area code and fax number. If not, your fax may not dial the correct number to connect to OpenLCR. all.book Page 44 Wednesday, April 26, 2000 7:08 PM
Setting Up and Using OpenLCR 45 2. Setting Up OpenLCR “E” indicates that the rate data is out-of-date. What to do if “E” appears in the display A highlighted “E” will appear in the display in place of “C” if the rate data in the fax is out-of-date and the fax is unable to obtain new data. When this happens, OpenLCR routing will not take place. This will only occur if the fax machine is unable for some reason to make its periodic call to OpenLCR to receive new rate data. First try downloading the rate data manually by pressing the OpenLCR key and 2 key as explained in Downloading (receiving) the rate data manually on page 39. If this doesn’t work, proceed to the following section, What to do if you cannot connect to OpenLCR. What to do if you cannot connect to OpenLCR If you are unable to connect to OpenLCR when you use the OpenLCR key to register or manually download data, it is likely that the phone number that the fax machine dials when you press the OpenLCR key is no longer correct. To obtain the correct phone number, call OpenLCR at 970-206-1207, and then program the number into the fax machine as explained on the following page. ♦Note: The number that you will obtain is the number for manually downloading rate data (dialed by pressing the OpenLCR key and 2). When you manually download the rate data, the new numbers for registering (dialed by pressing the OpenLCR key and 1, 3, or 5) will also be programmed in your fax machine. FAX TEL A.M. JAN-19 02:16 all.book Page 45 Wednesday, April 26, 2000 7:08 PM
Setting Up and Using OpenLCR 46 3Press the number keys to enter the new phone number. 2Press 1 (SET) to set the new phone number. •Note: If you want to restore the factory-set number, press 2 for CLEAR and then go to Step 4. 1 4Press the START/MEMORY key to store the number. START/MEMORY 5Press the STOP key to return to the date and time display.STOP 6Press the OpenLCR key and 2 to download new rate data. •If you have not yet registered with OpenLCR, your fax will receive new phone numbers that will allow you to connect to OpenLCR. Register using one of the procedures described at the beginning of this chapter. 2 1Press these keys: The display will show: CENTER # MODE 7 FUNCTION OpenLCR all.book Page 46 Wednesday, April 26, 2000 7:08 PM
Setting Up and Using OpenLCR 47 2. Setting Up OpenLCR Selecting a long or short call Before you make a long distance or international phone/fax call, select whether the call will be a long call or a short call. Your fax needs to know whether the call will be long or short to route it for the best rate. 1Press these keys: The display will show: LCR TABLE SELECT 1=02MIN, 2=04MIN FUNCTION 2Press 1 to select the SHORT TIME setting, or 2 to select the LONG TIME setting. •The initial SHORT TIME setting is 2 minutes, and the initial LONG TIME setting is 4 minutes. If desired, you can change these settings as explained on the following page. •The short/long time selection will remain in effect for all calls until you change it. 12or SHORT LONG Note: If the display shows TABLE NOT EXIST, you must first download the rate data. Note: The following settings are not required as of the printing of this manual. OpenLCR will inform you through its Web site (www.OpenLCR.com) if the settings become necessary in the future. OpenLCR all.book Page 47 Wednesday, April 26, 2000 7:08 PM
Setting Up and Using OpenLCR 48 Changing the SHORT TIME and LONG TIME settings The initial SHORT TIME setting is 2 minutes, and the initial LONG TIME setting is 4 minutes. If the typical durations of your short and long calls are different, you should change the time settings to ensure that OpenLCR routes your calls for the best rate. ♦For example, if your fax transmissions normally last about 3 minutes and your phone calls last about 5 minutes, set 03 for the SHORT TIME and 05 for the LONG TIME. Before sending a fax, select the SHORT TIME setting (03MIN) in the procedure on the preceding page. Before making a phone call, select the LONG TIME setting (05MIN). ♦When you change the SHORT TIME and/or LONG TIME setting, the fax machine will automatically call OpenLCR and receive rate data for the new times. 1Press these keys: The display will show: LCR TIME SELECT PRESS START KEY 7 FUNCTION 2Press the START/MEMORY key. The display will show: START/MEMORY SHORT TIME ENTER (01-29) 02 The current setting appears here. all.book Page 48 Wednesday, April 26, 2000 7:08 PM