Sharp Ux355l Plain Paper Fax Machine Operation Manual
Have a look at the manual Sharp Ux355l Plain Paper Fax Machine Operation Manual online for free. It’s possible to download the document as PDF or print. UserManuals.tech offer 615 Sharp manuals and user’s guides for free. Share the user manual or guide on Facebook, Twitter or Google+.
Connecting an Answering Machine 89 7. Answering Machine Changing the outgoing message The outgoing message (OGM) of your answering machine should be changed to inform callers who want to send a fax to press their Start key. For example, your message might go as follows: Hello. Youve reached the ABC company. No one is available to take your call right now. Please leave a message after the beep or press your facsimile Start key to send a fax. Thank you for calling. ♦Try to keep the length of the message under 10 seconds. If it is too long, you may have difficulty receiving faxes sent by automatic dialing. ♦If your outgoing message must be longer than 10 seconds, leave a pause of about four seconds at the beginning of the message. This will give your fax a chance to detect fax tones sent when automatic dialing is used. Activating the answering machine connection Before you go out, activate the answering machine connection as follows: 1Set the reception mode to A.M. FAX TEL A.M.RECEPTION MODE all.book Page 89 Wednesday, April 26, 2000 7:08 PM
Connecting an Answering Machine 90 Note: If your answering machine has a remote retrieval function, make sure the code used to activate remote retrieval is different from the code used to activate fax reception with an extension telephone (see page 76). If they are the same, entering the code from an outside telephone to retrieve messages will cause the fax machine to be activated. How the connection operates While you are out, all of your incoming calls will be answered by your answering machine and its outgoing message will play. Voice callers can leave a message. During this time, your fax will quietly monitor the line. If your fax detects a fax tone or a duration of silence greater than four seconds, it will take over the line and begin reception. When you return and turn off your answering machine, be sure to change the reception mode back to FAX or TEL! 2Set your answering machine to auto answer. ♦Your answering machine must be set to answer on a maximum of two rings. If not, you may not be able to receive faxes sent by automatic dialing. ♦If your answering machine has a toll saver function, make sure that it will answer by the fourth ring. all.book Page 90 Wednesday, April 26, 2000 7:08 PM
Optional A.M. Mode Settings 91 7. Answering Machine Optional A.M. Mode Settings If necessary, you can use the following settings to improve the response of the answering machine hookup to incoming calls. Quiet Detect Time The fax machine is set to take over the line and begin reception if it detects 4 seconds of silence after the answering machine answers. If needed, you can change this setting to any number of seconds from 1 to 10. ♦We recommend that you do not set Quiet Detect Time under 3 seconds. ♦If the fax machine is interrupting callers before they can leave a message, try a longer Quiet Detect Time setting. If your outgoing message includes a period of silence, make sure that the setting is longer than that period of silence, or re-record your outgoing message to shorten the silence. Note: Quiet Detect Time can be turned off by entering 00 for the time. Note, however, that the fax machine may not be able to receive manually-sent faxes from some older fax machines. 1Press these keys: The display will show: 4 QUIET DETECT TM. 2Enter a number from 01 to 10, or enter 00 to turn off the function. (Example) 0 FUNCTION 4 all.book Page 91 Wednesday, April 26, 2000 7:08 PM
Optional A.M. Mode Settings 92 3Press the STOP key to return to the date and time display. Fax when Answering machine Fails When this function is turned on, your fax will answer the call after 5 rings if the answering machine for some reason fails to answer before that time. This ensures that you will receive fax messages even if the answering machine’s tape fills up or the answering machine is not turned on. This function has been turned off at the factory. If you want to turn it on, follow the steps below: Note: When this function is turned on, make sure that the answering machine is set to answer on 4 rings or less. If it isn’t, the fax will always answer first, preventing callers from leaving voice messages. 1Press these keys: The display will show: 4 FA X R X TA D FA I L S 2Press 1 to turn on the function, or 2 to turn it off. 3Press the STOP key to return to the date and time display. 12or YES NO STOP FUNCTION STOP all.book Page 92 Wednesday, April 26, 2000 7:08 PM
93 8. Special Functions 8. Special Functions Caller ID (Requires Subscription to Service) If you subscribe to a caller identification service from your telephone company, you can set your fax machine to display the name and number of the caller while the fax rings. Important: ♦To use this function, you must subscribe to a caller identification service from your telephone company. ♦Your fax may not be compatible with some caller identification services. .1Press these keys: The display will show: 2Press the * key three times. The display will show: 4 CALLER-ID 1=YES,2=NO OPTION SETTING PRESS * OR # FUNCTION all.book Page 93 Wednesday, April 26, 2000 7:08 PM
Caller ID 94 3Press 1 to turn on Caller ID, or 2 to turn it off. (If you selected 2 (NO), go to Step 7.) If you selected 1, the display will show: 12or YES NO 4Press 1 to select SET. (To clear a previously programmed area code, press 2 and go to Step 7.) The display will show: AREA CODE # MODE 1=SET,2=CLEAR ENTER AREA CODE 5Enter the three digits of your area code. (Example) 452 6Press the START/MEMORY key to store your area code. The display will show: 1 COVER SHEET 7Press the STOP key to return to the date and time display. START/MEMORY STOP all.book Page 94 Wednesday, April 26, 2000 7:08 PM
Caller ID 95 8. Special FunctionsHow Caller ID operates When you receive a call, the name and phone number of the caller will alternately appear in the display, beginning just before the second ring. The information will continue to be displayed until the line is disconnected. Note: Some caller ID services may not provide the name of the caller. In this case, only the phone number will appear. DOE JOHN Display example 525-8693 Caller’s name Caller’s number Display messages One of the following messages will appear while the fax rings if caller information is not available. NO SERVICE No caller information was received from your telephone company. Make sure that the telephone company has activated your service. CALLER-ID ERRORNoise on the telephone line prevented reception of caller information. OUT OF AREA The call was made from an area which does not have a caller identification service, or the caller’s service is not compatible with that of your local phone company. PRIVATE CALL Caller information was not provided by the telephone company at the caller’s request. all.book Page 95 Wednesday, April 26, 2000 7:08 PM
Caller ID 96 Viewing the Caller ID list If you subscribe to a Caller ID service and have turned on the Caller ID function, your fax machine will keep information on the most recent 20 calls and faxes you have received. You can view this information, which consists of the name and number of each caller, in the Caller ID List. ♦After you have received 20 calls, each new call will delete the oldest call. Follow the steps below to view the Caller ID List in the display. If desired, you can immediately dial a number when it appears. 1Press these keys: The display will show: REVIEWING CALLS HOLD/ SEARCH 2 2Press the * key to scroll through the list from the most recent call, or the # key to scroll through the list from the oldest call. or 3If you want to dial one of the numbers in the list, scroll through the list until the number appears in the display. •If you want to send a fax, load the document and then press the START/MEMORY key. START/MEMORY all.book Page 96 Wednesday, April 26, 2000 7:08 PM
Caller ID 97 8. Special Functions•If you want to make a voice call, pick up the handset or press the SPEAKER key. Dialing will begin automatically. (If you pressed the SPEAKER key, pick up the handset when the other party answers.) 4Press the STOP key when you have finished viewing the list. To delete calls from the Caller ID list If you want to delete a single call from the caller list, press the 0 key while the call appears in the display. If you want to delete all calls from the list, hold the 0 key down for at least 3 seconds while you are viewing any number in the list. Priority Call If desired, you can set your fax to make a special ringing sound when you receive a call from a designated phone number. This lets you know immediately who is calling without having to look at the display. To use this function, enter the desired phone number by following the steps below (only one phone number can be entered). 1Press these keys: The display will show: PRIORITY CALL # 3 STOP FUNCTION all.book Page 97 Wednesday, April 26, 2000 7:08 PM
Caller ID 98 2Press 1 to enter a number, or 2 to clear a number. (If you pressed 2, go to Step 4.) 3Enter the phone number, including the area code, by pressing the number keys (max. of 20 digits). 12or SET CLEAR 3224567425 4Press the START/MEMORY key and then the STOP key. Blocking voice calls With Caller ID turned on, you can use the Anti Junk Fax function described in Blocking Reception of Unwanted Faxes in this chapter to block voice calls as well as fax receptions (the Anti Junk Fax function normally only blocks faxes). In this case, when a voice call or a fax transmission comes in from a number you have specified as a Junk Number, your fax will break the connection as soon as it receives the calling phone number from the caller ID service (before the second ring). To use this function, turn on the Anti Junk function and then enter the number in the Anti Junk Number List as explained in Blocking Reception of Unwanted Faxes in this chapter (see page 108). Note: This function cannot be used if you are using the Distinctive Ring function.(Example) START/MEMORY STOP all.book Page 98 Wednesday, April 26, 2000 7:08 PM