Sharp Ux 510a Plain Paper Fax Machine Users Manual

							3Press 1 (MULTI COPY) if you don’t
want the copies sorted, or 2 (SORT
COPY) if you want them sorted.
4Enter the desired number of copies with
the number keys.
· ·If the desired number of copies is from
1 to 9, enter 0 first. 
· ·If you don’t want to make a reduction
or enlargement setting, press the
START key. Copying will begin.
5Set the amount of reduction or enlarge-
ment by entering a number from 1 to
5 as shown below. Copying will begin.
1: AUTO (automatic size adjustment to
   match the size of the printing paper)
2: 50%
3: 100% (no reduction or enlargement)
4: 125%
5: 135%
Note:If you place a large number of originals in the feeder, the memory may
become full before all of them can be scanned (MEMORY IS FULL will ap-
pear in the display). If this happens, press the START key to copy the origi-
nals which have been scanned, and then repeat the copy procedure for the
remaining originals, including the original which was being scanned when the
memory became full.
2
12
(Example)
(Example)
MultiSo rt
2or1
Chapter 5    Making Copies
41 
						

							Copy Cut-off
When making a copy, your fax has been set at the factory to not print the re-
maining part of a document if the document is longer than the printing paper. If
you want your fax to always print the remaining part of the document on a sec-
ond page, follow the steps below.
1Press the keys shown at right.
COPY CUT-OFF will appear in the dis-
play.
2Press 1 to turn copy cut-off on (the re-
maining part of the document will not be
printed), or 2 to turn it off (the remain-
ing part will be printed on a second page).
3Press the STOP key.STOP
or12
FUNCTION6
Chapter 5    Making Copies
42 
						

							or
SPEAKER
Chapter6Making
Telephone Calls
Your fax can be used like a regular telephone to make and receive voice calls.
¨To make or receive a phone call, the power must be on.
¨The fax may interrupt a voice call received on an extension phone if there
is a period of silence during the conversation, the fax’s reception mode is
set to AUTO, and Option Setting 9 (TAD CONNECTED) is set to YES. If
you are on a touch-tone extension phone, you can prevent this by pressing
any three keys on the phone immediately after you answer. (Note: Do not
enter the code to activate fax reception: 5, *, and *.)
1Pick up the handset or press the
SPEAKER key. Listen for the dial tone.
2Dial the number using one of the follow-
ing methods:
· ·Normal Dialing: Enter the full tele-
phone number with the numeric keys.
· ·Rapid Key Dialing: Press the appro-
priate Rapid Key (if the Rapid Key
number is from 20 to 38, press the
SHIFT key first).
· ·Speed Dialing: Press the SPEED
DIAL key, and enter the 2-digit Speed
Dial number with the numeric keys.
3Speak with the other party when they an-
swer.
· ·If you pressed the SPEAKER key,
pick up the handset to talk.
Note:While the handset of the fax is lifted (off hook), an extension phone
connected directly to the fax cannot be used to speak with the other party.
12
3
456
789
0GHI JKL MNO
TUV WXYZ PQRSABC DEF
43 
						

							Using the HOLD/SEARCH key
You can use the HOLD/SEARCH key to search for a Rapid Key or Speed Dial
number. First search for the number as described in Using the
HOLD/SEARCH key in Dialing and Transmission in Chapter 3, then pick up
the handset or press the SPEAKER key. The number will be dialed automat-
ically (do not press the START key).
Redial
The last number called can be redialed by pressing the REDIAL key (it is not
necessary to pick up the handset or press the SPEAKER key). When the other
party answers, pick up the handset to talk.
Hold
You can put the other party on hold during a conversation by pressing the
HOLD/SEARCH key. When this is done, they cannot hear you. You can put
the handset back in the cradle without breaking the connection. When you are
ready to speak with them again, pick up the handset. If you did not put the hand-
set back in the cradle, press the HOLD/SEARCH key again to resume conver-
sation.
Chapter 6    Making Telephone Calls
44 
						

							Chapter  7  Answering
Machine Hookup  
Using the Hookup  
If you have connected an answering machine to your fax as described in Con-
nections in Chapter 1, you can receive both voice messages and fax transmis-
sions on the same line while you are out. To use the hook-up, change your
answering machine’s outgoing message and then activate the hookup before
you go out as described on the following page.  
Note:  If you are using distinctive ringing with an answering machine, do not
follow the instructions in this chapter. (Note that when distinctive ringing is
used, the answering machine must be connected to a separate wall jack, not to
your fax.)  
Changing the outgoing message  
The outgoing message (OGM) of your answering machine should be changed to
inform callers who want to send a fax to press their Start key. For example, your
message might go as follows:  
Hello. You’ve reached the ABC company. No one is available to take your call
right now. Please leave a message after the beep or press your facsimile Start
key to send a fax. Thank you for calling.  
Comments:  
· ·Try to keep the length of the message under 10 seconds. If it is too long, you
may have difficulty receiving faxes sent by automatic dialing.  
· ·We recommend that you leave a pause of about four seconds at the beginning
of the message. This will make it easier for your fax machine to detect fax
tones.  
· ·Your callers can even leave a voice message and send a fax message on the
same call. Modify your outgoing message to explain that they can first leave
a voice message, and then press their Start key to send a fax.  
45 
						

							Activating the hookup  
Before you go out, activate the answering machine hookup as follows:  
1  Set Option Setting 9, TAD CON-
NECTED, to YES:  
· ·Press the FUNCTION key and then
the 4 key. OPTION SETTING will
appear in the display.  
· ·Press the # key nine times.
TAD CONNECTED will appear in the
display.  
· ·Press 1 to select YES. (To deactivate
the hookup, press 2 for NO.)  
· ·Press the STOP key to return to the
date and time display.  
2  Set the reception mode of your fax to
AUTO by pressing the RECEPTION
MODE key.  
· ·Important: For the hook-up to operate
properly, the reception mode of your
fax must be set to AUTO.  
3  Set your answering machine to auto answer. It must answer on
no more than two rings (if not, you may not be able to receive
faxes sent by automatic dialing).  
· ·If your answering machine has a toll saver function, make sure that it will
answer by the fourth ring.  
4  When you return and turn off your answering machine, you
must set TAD CONNECTED to NO (see Step 1 above) if you
will be using your fax in AUTO reception mode. If you will
only be using MANUAL reception mode, you can leave TAD
CONNECTED set to YES.  
Note:  The call counter on your answering machine may indicate that voice
messages were received, when only fax messages were received.  
RECEPTION
MODE
STOP
FUNCTION4
1
Chapter 7    Answering Machine Hookup
46 
						

							How the hookup operates  
While you are out, all of your incoming calls will be answered by your answer-
ing machine and its outgoing message will play. Voice callers can leave a mes-
sage. During this time, your fax machine will quietly monitor the line. If your
fax machine detects a fax tone or a duration of silence equal to four seconds
(called Quiet Detect Time), it will take over the line and begin reception.  
Your fax machine listens for a duration of silence because some transmitting ma-
chines do not send a fax tone when the fax is sent manually (this means that the
person faxing uses the handset to dial and then presses their Start key after listen-
ing to your outgoing message). Pressing the Start key in this case causes the line
to go silent. The timing for fax reception is shown below.  
Outgoing message
(10 sec. max) Fax machine
ringsQuiet Detect Time
(Initial setting: 4 sec.) 0 sec.10 sec.
14 sec.
Answering machine
answersSender presses
start key
(Line goes silent)Fax reception
begins
Testing for proper operation  
If needed, test the operation of the hookup as follows.  
1  Call your fax machine from an outside phone line. Cover the
mouthpiece to ensure that no sounds are transmitted to the fax
machine.  
2  Your should hear your outgoing message, the beep to leave a
message, and then a fax tone four seconds later (four seconds
is the initial Quiet Detect Time setting). If you hear a fax tone,
the hookup is operating properly.  
3  If the line is disconnected before you hear a fax tone, lower the
Quiet Detect Time setting to three seconds and then call your
fax machine again.  
Chapter 7    Answering Machine Hookup
47 
						

							4  If you still do not hear a fax tone, turn off the Quiet Detect
Time function and have callers send faxes by pressing 5,
*, * and then their Start key. For more information on
this method, see If it still doesn’t work in this chapter.  
If you have problems  
If you have problems with the hookup, first check the following:  
¨Is the answering machine connected properly to the fax? One end of the an-
swering machine line should be inserted in the TEL. SET jack on the
fax, and the other end in the answering machine’s telephone line jack.  
¨Have you set Option Setting 9, TAD CONNECTED, to YES on your fax as
described on the second page of this chapter, and is the reception mode set
to AUTO?  
If the above settings and connections are correct and the hookup still doesn’t op-
erate properly, the operation of the fax and the answering machine are probably
not synchronized well. Some common problems and their solutions are de-
scribed below.  
¨Are callers who want to leave a voice message being interrupted by the fax
before they can do so?  
The fax is set to take over the line and begin reception if it detects a set duration
of silence (called Quiet Detect Time). If your outgoing message contains a
pause or the caller pauses while leaving a message, and the pause is longer than
the set duration, the fax will interrupt.  
It is best to shorten or eliminate such pauses, but if necessary you can also try
lengthening the Quiet Detect Time setting. This procedure is described in Op-
tional Hook-up Settings at the end of this chapter.  
¨Are callers who want to send a fax manually having trouble doing so after
your answering machine’s outgoing message plays?  
If so, the answering machine may be disconnecting the line (hanging up) before
your fax has a chance to take over the line and begin reception. You can make
your fax activate sooner by shortening the Quiet Detect Time setting. This proce-
dure is described in Optional Hook-up Settings at the end of this chapter.  
Chapter 7    Answering Machine Hookup
48 
						

							  
¨Are you having trouble receiving documents sent by automatic dialing?  
Make sure that your answering machine’s outgoing message is less than 10 sec-
onds long, and that your answering machine is set to answer on two rings. Insert-
ing a short pause (about four seconds) at the beginning of your answering
machine’s outgoing message might also help, as this gives your fax a chance to
clearly hear and detect the fax calling tone which the transmitting machine
sends in the case of automatic dialing.  
¨Is the fax interrupting voice calls taken on an extension phone?  
When Option Setting 9 (TAD CONNECTED) is set to YES and the reception
mode is set to AUTO, the fax may interrupt voice calls received on an extension
phone. If you want to use the answering machine hookup while you are in to
monitor incoming calls, you can prevent fax interruption of voice calls by press-
ing any 3 keys on the extension phone after answering. (Note: Do not press 5,
*, and *, the code to activate fax reception.)  
¨Is the fax interrupting when you enter your answering machine’s code to re-
trieve voice messages from an outside telephone?  
Make sure your answering machine’s remote retrieve code is different from the
code used to activate fax reception with an extension telephone (5, *, and
*). If they are the same, entering the remote retrieve code will activate the fax
machine.  
If it still doesn’t work  
With certain answering machines, it may not be possible to find a Quiet Detect
Time setting which will allow both fax reception and uninterrupted voice mes-
sage recording. In this case, callers on tone dial lines can still send faxes by
pressing 5, *, and * on their fax. This is the code for activating fax recep-
tion (the code can be changed by changing Option Setting 5).  
To use this method, set Quiet Detect Time to 00 to turn it off (see Quiet De-
tect Time in Optional Hookup Settings in this chapter), and then change your
outgoing message to inform callers that they can send a fax by pressing 5,
*, *, and then their Start key. Your message might go as follows: 
Hello. You’ve reached the ABC company. No one is available to take your call
right now. After the beep, please leave a message, or, if you want to send a fax,
press ’five’ once, ’asterisk’ twice, and then your facsimile Start key.  
Chapter 7    Answering Machine Hookup
49 
						

							  
How fax transmissions are detected:  
Your fax detects fax transmissions in two ways when an answering machine is
connected, depending on whether the document is being sent automatically or
manually:  
Automatic dialing: If the document is sent using a form of automatic dialing,
such as Rapid Key or Speed Dialing, the transmitting fax machine will send a
calling tone at 3-second intervals for a period of about 30 to 40 seconds after
dialing. When your fax detects this tone, it will disconnect the answering ma-
chine, send a reception tone in response, and begin receiving the transmission. 
If the transmitting fax does not receive a reception tone from your fax within 30
to 40 seconds after dialing, it will usually hang up and automatically redial sev-
eral minutes later.  
Since your fax may not be able to detect the transmitting fax’s calling tone until
after the outgoing message ends, it is important that the answering machine an-
swers the call within two rings and the outgoing message is less than 10 sec-
onds. Otherwise, your fax may not be able to establish communication with the
transmitting fax before the latter hangs up.  
Manual dialing: If the document is being sent by normal (manual) dialing, the
transmitting fax machine does not send a calling tone. Instead, the person faxing
normally waits until they hear a reception tone and then presses their Start key.
In the case of an answering machine hook-up, they will hear your outgoing mes-
sage instead of a reception tone, and then press their Start key.  
However, this does not signal a fax transmission to your fax. Instead, your fax
must use a function called Quiet Detect Time to detect the transmission. This
function causes your fax to disconnect the answering machine and begin recep-
tion if it detects a certain duration of silence.  
Your fax is set to automatically begin fax reception if it detects a duration of si-
lence of four seconds. When the person faxing presses their Start key, the line
will go quiet, and the transmitting fax machine will wait for a reception tone
from your fax. Your fax will disconnect the answering machine four seconds af-
ter the key is pressed, and send a reception tone to tell the other fax machine to
begin transmission.  
If your answering machine has a fast disconnect time and disconnects the line
before four seconds elapses, fax reception will not be possible. In this case, you
must shorten the Quiet Detect Time setting as described on the following page.
On the other hand, if the Quiet Detect Time setting is too short, your fax may in-
terrupt voice callers if they pause during their message or if there is a period of
silence in your outgoing message.  
Chapter 7    Answering Machine Hookup
50