Sharp Mx M453n Owners Manual

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DOCUMENT FILING
Contents Automatic deletion of files
You can have document filing data in specified folders automatically deleted at regular intervals by specifying the folders 
and the time. Periodic deletion of files stored in the machine helps to prevent the leaking of sensitive information and 
frees space on the hard drive.
Every day, every week, or every month can be selected for the deletion cycle, and a time can be set for each selection.
For example, you can set file deletion to take place...

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DOCUMENT FILING
Contents Files
When a file is saved using File, the following information can be appended.
Saving a file with this information allows you to distinguish it from other files.
User name:Use this to specify the owner of the file. The user name must first be stored in User List in the system 
settings.
File Name:A file name can be entered.
Folder:Select which folder the file will be saved in.
Confidential:A password (5 to 8 digits) can be established to prevent others from using the...

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DOCUMENT FILING
Contents
USING DOCUMENT FILING IN EACH MODE
In copy or image send mode, the original can be saved as a file on the hard drive at the same time it is copied or 
transmitted. In addition, Scan to HDD can be used to save the scanned data of an original to the hard drive without 
copying or transmitting the data.
Copy mode
The original is saved as an image file at the same time it is copied.
Image Send mode
Example: Base screen of scan mode
The original is saved as an image file at the...

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DOCUMENT FILING
Contents Scan to HDD mode
The scanned original is saved as an image file. Neither printing nor transmission are performed when Scan to HDD is 
used.
(1) Touch the [DOCUMENT FILING] key.
(2) Touch the [Scan to HDD] tab.
[File] key and [Quick File] key
The File key and/or Quick File key will not appear in the base screen of copy mode or image send mode if one or both of 
the keys has been changed to a different function using Customize Key Setting in the Web page menu. In this case,...

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DOCUMENT FILING
Contents
BASE SCREEN OF DOCUMENT FILING 
MODE
Touch the [DOCUMENT FILING] key in the touch panel to open the base screen of document filing mode.
Files stored on the hard drive in the machine can be retrieved from this screen.
When user authentication is used and My Folder is configured, the file selection screen of My Folder will appear.
If the user that logged in does not have My Folder configured, the folder selection screen will appear.
☞FOLDER SELECTION SCREEN (page 6-26) 
☞FILE...

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DOCUMENT FILING
Contents
This chapter explains how to save an original as an image file using the Quick File, File, and Scan to HDD functions of 
document filing mode.
SAVING A FILE WITH Quick File
When copying, printing or transmitting a document in copy mode, print mode, or image send mode (excluding USB 
memory scan mode), Quick File can be selected to save an image of the document to the Quick File folder.
The image can retrieved at a later time, allowing you to print or transmit the document...

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DOCUMENT FILING
Contents
4
Select copy settings and then press the [START] key.
 Copying begins and the scanned document image is saved to the hard drive.
The selected copy settings are also saved.
 To prevent accidental saving of the document, the message The scanned data is stored in the quick file folder. appears 
for 6 seconds (default setting) after the [START] key is pressed.
The message display time can be changed using Message Time Setting in the system settings (administrator).
 If you...

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DOCUMENT FILING
Contents
SAVING A FILE WITH File
When copying, printing or transmitting a document in copy mode, print mode, or image send mode (excluding USB 
memory scan mode), File can be selected to save an image of the document to the Main folder or a previously created 
custom folder. The image can retrieved at a later time, allowing you to print or transmit the document without having to 
locate the original.
As an example, the procedure for using File while copying is explained below.
1...

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DOCUMENT FILING
Contents
4
Select copy settings and then press the [START] key.
 Copying begins and the scanned document image is saved to the hard drive.
The selected copy settings are also saved.
 For the procedure for placing the original, see step 4 of SAVING A FILE WITH Quick File (page 6-11).
To cancel scanning...
Press the [STOP] key ( ).
When a file is stored using File without appending file information, the following user name and file name are automatically 
assigned to the file.
User...

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DOCUMENT FILING
Contents
FILE INFORMATION
This section explains the settings that are configured in step 3 of SAVING A FILE WITH File (page 6-13). Specifying 
a user name, file name, folder, and confidential setting makes it easier to manage and search for a file. In addition, when 
confidential is selected and a password is established, other people will not be able to view the file without permission.
Specifying a user name
1
Touch the [User Name] key.
When user authentication is used, the user...