Sharp Mx M453n Owners Manual

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This section explains metadata delivery, which can be used when the application integration module kit is installed.
METADATA DELIVERY (Data Entry)
When the application integration module kit is installed and an image file is generated for a scan send transmission, 
metadata (data indicating the attributes of the image file and how it is to be processed) can be generated based on 
pre-stored information and transmitted as a separate file. The metadata file is created...

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PREPARATIONS FOR METADATA 
TRANSMISSION
SETTINGS REQUIRED IN THE WEB PAGES
All settings related to metadata are configured in the Web pages. (Administrator rights are required.)
To configure metadata settings, click [Application Settings] and then [Metadata Settings] in the Web page menu.
When configuring settings, be sure to enable metadata transmission.
Storing Metadata Sets
Store the items (the metadata set) that are written to the XML file that is generated during...

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TRANSMITTING METADATA
Follow the steps below to select a metadata set, enter each item, and perform metadata transmission.
1
Switch to data entry mode and display 
the metadata set screen.
(1) Touch the [Data Entry] tab.
(2) Touch the [Metadata Entry] key.
 If no metadata sets have been stored, the [Data Entry] tab cannot be selected. Store a metadata set in the Web 
pages and then perform the transmission procedure.
 If a specific metadata set has been specified as...

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4
Enter the selected metadata item.
(1) Touch the key of the value that you wish to 
enter.
 When the entry values of the metadata item are in the 
form of selections, the selections are shown as keys. 
When a value is editable, you can touch the [Direct 
Entry] key to manually enter the value.
 If the metadata item requires the entry of text, a text 
entry screen will appear. Enter the required information.
(2) Touch the [OK] key.
 To change the number of keys...

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METADATA FIELDS
The following three types of metadata are included in the XML file that is transmitted.
 Data automatically generated by the machine: These data are always included in the XML file and are automatically 
stored on your computer.
 Previously defined fields: These fields are automatically recognized by the machine and 
assigned to appropriate XML tags. These fields are selectable, and 
can only be included in the XML file if enabled in the Web pages....

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This chapter provides detailed explanations of the procedures for using the document filing function. The document filing 
function allows you to save the document data of a copy or fax job, or the data of a print job, as a file on the machines 
hard drive. The file can be called up as needed.
This chapter assumes that you are already familiar with copy mode, scanner mode, and the other modes of the 
machine.
For information on procedures of copy, scanner and other modes that remain the same when...

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DOCUMENT FILING
Contents
This section provides information that you should know before using the document filing function, including an overview 
of document filing, the features and functions of document filing, and points to keep in mind when using document filing.
OVERVIEW
The document filing function allows you to save the document image of a copy or image send job, or the data of a print 
job, as a file on the machines hard drive.
The stored file can be retrieved and printed or transmitted as...

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USES OF DOCUMENT FILING
Quickly using a file
Example: You prepared handouts consisting of numerous pages for a meeting, however, another handout is 
needed for a newly added participant.
As shown in the example, storing a job with the document filing function frees you of the need to rescan the original and 
select settings, saving considerable time.
Convenient for managing frequently used documents
Example: Managing a large number of business forms
Application forms, report...

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DOCUMENT FILING
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BEFORE USING DOCUMENT FILING
This section provides information that you should know before using the document filing function.
Folders
Three types of folders are used to store files by document filing.
Quick File Folder
Documents scanned using the [Quick File] key are stored in this folder. A user name and file name are automatically 
assigned to each job.
Main Folder
Documents scanned using the [File] key are stored in this folder.
When you store a job in the Main folder,...

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DOCUMENT FILING
Contents Maximum number of pages and files that can be stored by document filing
Combined total number of pages and total number of files that can be stored in custom 
folders and in the Main folder
Number of pages and number of files that can be stored in the Quick File folder
Copying in sort mode uses the same memory area as the Quick File folder. For this reason, when too much data has 
been stored in the Quick File folder, it may not be possible to perform a large copy job using...