Sharp MX M350N User Manual

							TRANSMISSION AND RECEPTION USING THE POLLING FUNCTION
3-15
3
USING POLLING MEMORY
This function sends a document previously scanned into memory to a receiving machine when the receiving machine calls
and polls your machine. (If desired, you can restrict polling to fax machines whose fax number you have programmed in your
machine. (See Polling security setting on page 8-10.) This machine has memory box, which is memory used for such
functions as the normal polling memory function, F-code polling memory, F-code confidential transmission, and F-code relay
transmission (refer to page 4-2). The polling memory function explained here uses a memory box called the PUBLIC BOX. 
QScanning a document into memory (Public Box) for polling memory
This procedure is for scanning a document into the Public Box. If other document data has already been stored in the
Public Box, the new document will be added after that data. If the previously stored data is no longer needed, delete that
data (refer to the following page) before scanning a new document data.
1Make sure the machine is in fax mode.
When the [IMAGE
SEND] key light is on,
the machine is in fax
mode. If the light is not
on, press the [IMAGE
SEND] key.
If the network scanner
option is installed, touch
the [MODE SWITCH]
key and then the [FAX]
key to switch to fax
mode.
When fax mode is
selected, FAX appears
in the top half of the
[MODE SWITCH] key.
2Place the original in the automatic
document feeder. (See page 1-7.)
3In fax mode, touch the [SPECIAL MODES]
key and then touch the   key.
If the address book screen
appears, touch the
[CONDITION SETTINGS]
key to display the
condition settings screen
(page 1-5).
4Touch the [MEMORY BOX] key and then
touch the [DATA STORE] key.
To cancel the operation,
touch the [CA] key.
5Touch the [PUBLIC BOX] key.
This specifies that the
document will be
scanned into the Public
Box.
6Setting the number of times that a
document in the public box can be polled.
If you want the document to
be cleared after polling
takes place once, touch the
[ONCE] key. If you want to
allow polling an unlimited
number of times, touch the
[UNLIMITED] key.
Note that if another
document is already in the public box, the new number
of times setting will apply to that document as well.
7Touch the [OK] key.
You will return to the initial screen.
8Set the original size, resolution, exposure
and other scanning conditions as needed.
(See  MANUALLY SETTING THE SCANNING
SIZE on page 1-8, pages 1-10 to 1-11.)
9Press the [START] key.
The document is scanned.
If other document data
has previously been
stored, the new data will
be added on after the old
data.
If you used the document glass and have another
page to scan,
 change the pages and then press the
[START] key again. Repeat this procedure until all
pages have been scanned, and then touch the
[READ-END] key that appears in the message
screen. When the document data has been stored in
the Public Box, JOB STORED. appears on the
screen, after which you will return to the initial screen.
NOTE
When using the polling memory function, do not set the reception mode to MANUAL RECEPTION.
FAX
E-MAIL/FTP
MODE SWITCH
INTERNET FAX
SPEAKER
MODE SWITCH
FAX
TO RECEPTIONMEMORY:100%QUICK FILE
ADDRESS REVIEW
SPECIAL MODES
FILESUB ADDRESS
MODE SWITCH
DATA STORE
MEMORY BOX
SENDINGBUILD
NOTE
To cancel scanning
To cancel scanning of a document while scanning is in
progress, press the [C] key. To delete a document that
has already been scanned, see Deleting document
data from the Public Box on the following page.
PUBLIC BOX
X - DATA STORE
THE NUMBER OF SENDING. 
ONCE
UNLIMITED
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							TRANSMISSION AND RECEPTION USING THE POLLING FUNCTION
3-16
QPrinting document data in the Public Box
To check a document that is stored in the public box, follow these steps to print it out.
If no documents have been stored, the [PUBLIC BOX] key will be greyed out.
1In fax mode, touch the [SPECIAL MODES]
key and then touch the   key.
If the address book screen
appears, touch the
[CONDITION SETTINGS]
key to display the
condition settings screen
(page 1-5).
2Touch the [MEMORY BOX] key and then
touch the [PRINT DATA] key.
3Touch the [PUBLIC BOX] key.
Touching the [CANCEL]
key will return you to the
screen of step 2.
4Press the [START] key.
The message screen
appears and the Public
Box data is stored as a
print job.
To cancel printing, touch
the [CANCEL] key.
QDeleting document data from the Public Box
This procedure is used to delete document data from the Public Box when it is no longer needed.
1In fax mode, touch the [SPECIAL MODES]
key and then touch the   key.
If the address book screen
appears, touch the
[CONDITION SETTINGS]
key to display the
condition settings screen
(page 1-5).
2Touch the [MEMORY BOX] key and then
touch the [DELETE DATA] key.
3Touch the [PUBLIC BOX] key.
The message screen
appears.
4Touch the [YES] key.
All data in the Public Box
is deleted and you return
to the screen of step 2.
If you touch the [NO]
key, you will return to the
screen of step 2 without
deleting the data.
QRestricting polling access (polling security)
If you wish to prevent unauthorised fax machines from polling your machine, turn on the polling security function. When
this function is turned on, polling permission will only be granted if the fax number of the polling machine (as
programmed in that machine) matches one of the fax numbers you have programmed in your machine as passcode
numbers. Up to 10 fax numbers can be programmed as passcode numbers.
To turn on the polling security function and program passcode numbers, use the key operator program as
explained in Passcode number setting on page 8-10.
TO RECEPTIONMEMORY:100%QUICK FILE
ADDRESS REVIEW
SPECIAL MODES
FILESUB ADDRESS
MODE SWITCH
DATA STORE
POLLING 
PRINT DATA
MEMORY BOX
SENDINGBUILD
PUBLIC BOX
TO RECEPTIONMEMORY:100%QUICK FILE
ADDRESS REVIEW
SPECIAL MODES
FILESUB ADDRESS
MODE SWITCH
PRINT DATADELETE DATA
MEMORY BOX
SENDINGBUILD
PUBLIC BOX
YES
PUBLIC BOX
DELETE THE DATA IN THE MEMORY BOX?
NO
NOTES
OIf you do not use the polling security function, the document will be sent to any fax machine that polls you.
OTo use polling memory with polling security enabled, the senders number of the polling machine must be
programmed in that machine and in your machine
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							3-17
3
PROGRAMMING FREQUENTLY USED OPERATIONS
This function allows you to store the steps of an operation, including the destination and scanning settings, into a
program. This function is convenient when you frequently send documents, such as a daily report, to the same
destination. Up to eight programs can be stored.
Programs can be stored using the custom settings, and a name up to 18 characters long can be assigned.
For information on storing, editing, and deleting programs, refer to storing a program, and Editing and
deleting programs on page 6-8.
The following settings can be stored in a program:
ODestination fax numberO PollingO Erase
ODual Page ScanO 2in1O Card shotO Resolution and exposure
Auto-dial keys (one-touch key, group key or speed dial key) are used to store the destination fax number. A full
number cannot be entered. When storing a broadcast transmission or serial polling operation in a program, up to 500
(maximum of 300 on the AR-M351U/AR-M451U when a hard disk is not installed) destination fax numbers can be
stored.
USING A PROGRAM
1In fax mode, load the document (page 1-7).
Do not load a document
if you are performing a
polling operation.
If you are going to use Dual
Page Scan (page 3-5) and
card shot (page 3-8), place
the document on the
document glass.
2Touch the [SPECIAL MODES] key and then
the [PROGRAM] key.
If the address book screen
appears, touch the
[CONDITION SETTINGS]
key to display the
condition settings screen
(page 1-5).
3Touch the program key you wish to
execute. Make sure the key is highlighted
and then touch the [OK] key.
The program key you
touched is selected and
you return to the screen
of step 2.
The [PROGRAM] key is
highlighted.
4Touch the [OK] key.
You will return to the
initial screen.
5If needed, set the original size and other
settings, and then press the [START] key.
Transmission takes place according to the
program.
NOTES
OA program differs from a timer transmission (page 3-6) in that it is not cleared from memory after transmission
takes place. A program thus allows you to repeatedly perform the same type of transmission. Note, however,
that programs do not allow you to establish a timer setting for transmission.
OWith the exception of polling, reception operations cannot be stored in a program.
PROGRAM
TIMERQUICK FILE
ADDRESS REVIEW
SPECIAL MODES
FILE
G.
RAM1
OK
NOTE
Select functions that cannot be stored in a program
before you press the [START] key in step 5. These
functions include specifying the original size (See
MANUALLY SETTING THE SCANNING SIZE on
page 1-8.), two-sided scanning (See FAXING A
TWO-SIDED ORIGINAL on page 2-7.), and timer
transmission. (See TIMER TRANSMISSION on
page 3-6.)
SPEAKERRESEND
OK
DUAL PAGE
SCAN
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							3-18
TRANSFERRING RECEIVED FAXES TO ANOTHER MACHINE
WHEN PRINTING IS NOT POSSIBLE (FORWARDING FUNCTION)
When printing is not possible because of a paper, toner, or other problem, you can transfer received faxes to another
fax machine if that machine has been appropriately programmed in your machine. This function can be conveniently
used in an office or other workplace where there is another fax machine connected to a different phone line. When a
fax has been received to memory, the DATA light to the right of the IMAGE SEND key (See If received data cannot
be printed on page 2-10.) blinks.
USING THE TRANSFER FUNCTION
QProgram the fax number of the transfer destination
Use the key operator program to program the number of the transfer destination. (See Set the telephone number for
data forwarding on page 8-9.) Only one fax number can be programmed. The transfer function cannot be used unless
a number is programmed.
QTransferring received data
1Press the [CUSTOM SETTING] key and then
touch the [FAX DATA RECEIVE/FORWARD] key.
2Touch the [FAX DATA FORWARD] key.
If there is no data to
transfer or a transfer
number has not been
programmed (See Set
the telephone number
for data forwarding on
page 8-9.), a message
will appear and transfer
will not be possible.
3Touch the [YES] key.
The machine
automatically dials the
transfer destination
programmed with the
key operator program
and begins transfer.
If you do not wish to
transfer the data, touch
the [NO] key.
Printing not possible because of 
paper or toner problem
Transfer instruction 
using custom settings
PrintingFax transmission 
to your machine
Automatic dialing and 
transmission to programmed 
transfer destination
Your machine
Other machine Transfer destination
NOTES
OWhen the transfer instruction is issued, all data that has been received in memory to that point is transferred. The
page that was being printed when the problem occurred and all following pages will be transferred.
O
Data cannot be selected for transfer. Data received to a confidential memory box (See F-CODE CONFIDENTIAL
TRANSMISSION on page 4-6.) cannot be transferred.
OThe result of transfer is indicated on an activity report. (See VIEWING THE COMMUNICATION ACTIVITY
REPORT on page 7-3.)
FAX DATA
RECEIVE/FORWARDSENDER CONTROL
KEY OPERATOR PROGRAMS
LIST PRINT
FAX DATA
FORWARDI-FAX MA
RECEPT
NOTES
OTo cancel transfer
Press the [JOB STATUS] key, and then cancel the
transfer in the same way as a transmission. (See
CANCELLING A FAX TRANSMISSION on page 2-9.)
The data that was going to be transferred will return to
print standby status in your machine.
OIf the transfer is not possible because the line is
busy or a transmission error occurs, the data
returns to print standby status in your machine.
YES
TRANSFER THE RECEIVED DATA TO ANOTHER
DEVICE?
NO
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							3-19
3
FAXING DIRECTLY FROM A COMPUTER (PC-FAX FUNCTION)
The PC-FAX driver can be installed in your computer to enable documents created on your computer to be faxed
directly from your computer screen. This eliminates the bother of printing the document and faxing it from the
machine.
The PC-FAX driver is contained on the CD-ROM that accompanied the machine or the printer expansion kit.
QInstalling the PC-FAX driver
The installer on the CD-ROM that accompanied the machine or the printer expansion kit is used to install the
PC-FAX driver in the same way as for the PCL5e or PCL6 printer driver.
QUsing the PC-FAX function
To fax a document using the PC-FAX function, select the PC-FAX driver as the printer driver on your computer
and print the document. Fax data will be created and the fax will be transmitted.
For more information, see the Help file for the PC-FAX driver. This feature can only be used when the printer function is a standard feature or has been installed as an option.
NOTES
OThis function can only be used in a Windows environment.
OThis function can only be used for transmission. Faxes cannot be received to your computer.
Select the PC-FAX driver 
and select the print command
Faxes cannot be received 
to your computer.
Your machine The other machine
Transmission to 
other machine
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							4-1
CHAPTER 4
USING CONVENIENT FUNCTIONS 2
TRANSMISSION USING F-CODES
This chapter explains F-code transmission, which gives you a convenient means
of performing advanced operations such as relay broadcast transmission and
confidential transmission. Normally these functions require that the other fax
machine be a similar Sharp machine; however, F-code transmission enables
these functions to be performed with any other machine that supports F-code
transmission. Please read those sections which are of interest to you.
Page
TRANSMISSION BETWEEN MACHINES SUPPORTING F-CODES .... 4-2
OMEMORY BOXES AND SUB-ADDRESSES/PASSCODES
REQUIRED FOR F-CODE TRANSMISSION .....................................
4-2
OENTERING (DIALING) A FAX NUMBER WITH A SUB-ADDRESS
AND PASSCODE ...............................................................................
4-3
OCREATING A MEMORY BOX FOR F-CODE TRANSMISSION ........4-3
F-CODE POLLING MEMORY ................................................................ 4-4
OUSING F-CODE POLLING MEMORY ................................................4-4
OPROCEDURE FOR F-CODE POLLING .............................................4-5
F-CODE CONFIDENTIAL TRANSMISSION........................................... 4-6
OF-CODE CONFIDENTIAL TRANSMISSION ......................................4-6
OPRINTING A DOCUMENT RECEIVED TO AN F-CODE
CONFIDENTIAL MEMORY BOX
..........................................................4-7
F-CODE RELAY BROADCAST TRANSMISSION .................................. 4-8
OUSING THE F-CODE RELAY BROADCAST FUNCTION (your machine
is the relay machine)
............................................................................4-9
OUSING THE F-CODE RELAY REQUEST FUNCTION (your machine
requests a relay broadcast)
..................................................................4-9
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							4-2
TRANSMISSION BETWEEN MACHINES
SUPPORTING F-CODES
This machine supports the F-code standard as established by the ITU-T*.
Operations such as relay broadcast transmission and confidential transmission previously could only be performed with
another Sharp fax machine; however, F-Code communication makes it possible to perform these operations with fax
machines of other manufacturers that support F-Code communication.
Before using the functions explained in this chapter, make sure that the other fax machine supports F-Code communication
and has the same functions as your machine. (the other machine may use a different name for the function).
* The ITU-T is a United Nations organization that establishes communications standards. It is a department of the International
Telecommunication Union (ITU), which coordinates global telecommunications networks and services.
MEMORY BOXES AND SUB-ADDRESSES/PASSCODES
REQUIRED FOR F-CODE TRANSMISSION
Memory boxes can be created in the memory of fax machines that support F-Code communication. These boxes are
used to store faxes received from other machines and documents to be transmitted when a polling request is received.
 
Fax machines that support F-code transmission enable the creation of a memory box in the units memory. The
memory box is used to store documents received from another fax machine or documents to be sent when another
machine polls that machine. Up to 100 memory boxes can be created for a variety of purposes, and a name can be
assigned to each box. A sub-address that indicates the boxs location in memory must be programmed, and if
desired, a passcode can also be programmed to control access to the box.
*The Public Box is used for normal serial polling (See USING POLLING MEMORY on page 3-15).
When communication occurs involving a memory box, the communication will only take place if the sub-address and
passcode that the other machine sends match the sub-address and passcode programmed in your machine for that
box. Therefore, to allow communication, you must inform the other party of the sub-address and passcode of the
memory box. Likewise, to send a document to a memory box in another machine or use polling to retrieve a
document from that memory box, you must know the sub-address and passcode of that memory box. (Box names
are used only to manage boxes in the machine; you do not need to inform the other party of a box name the other
party only needs to know the sub-address and passcode.)
This machine uses the term sub-address for the location of the memory box and the term passcode for the
password that allows communication; however, other fax machines of other manufacturers may use different terms.
When asking the other party for a sub-address and passcode, you may find it useful to refer to the 3-character
alphabetical terminology used by the ITU-T.
0001
SHARP
11245
Document 
Group 1
7732123
3321 1115
7732123
7732123
Product Planning 
Dept.
1115
Product 
Planning 
Dept.
3333Department
Manager
11111111
4444
Public Box*
123456
010Section 
Manager Reports
MEMORY
Sub-address (location in memory)
Select any number up to 20 digits.
Box name (used to manage 
boxes in your machine)
Select a name of up to 18 
characters.
Passcode (key)
Select any number up to 20 digits. 
(Not required)
1115
Product Planning 
Dept.
This machineITU-T
F-code polling memory box F-code Confidential box
F-code Relay Broadcast Function
Sub-address SEP SUB SUB
Passcode PWD SID SID
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							TRANSMISSION BETWEEN MACHINES SUPPORTING F-CODES
4-3
4
ENTERING (DIALING) A FAX NUMBER WITH A SUB-
ADDRESS AND PASSCODE
When transmitting to a memory box in another fax machine, the sub-address and passcode must be entered after
the other machines fax number. Enter the other machines fax number as explained for a normal transmission (page
2-2) or for a polling operation (page 3-14), and then enter the sub-address and passcode as follows:
1Dial the fax number of the other machine,
or touch a one-touch key or the speed dial
key.
If the condition settings
screen appears, touch
the [ADDRESS BOOK]
key to display the
address book screen
(refer to page 1-4).
If the sub-address and
passcode have been programmed into the one-
touch key, the following steps are not needed.
2Touch the [SUB ADDRESS] key.
A slash / appears at the
end of the fax number. If
you make a mistake,
press the [C] key to clear
the mistake.
3Use the numeric keys to enter the sub-
address of the other machines memory
box (max. 20 digits)
If you make a mistake,
press the [C] key and re-
enter the correct digit(s).
4Touch the [SUB ADDRESS] key once
again.
A slash / appears at the end of the sub-address.
5Use the numeric keys to enter the
passcode of the other machines memory
box (max. 20 digits)
If a passcode has not been established for the
other box, this step is not necessary.
CREATING A MEMORY BOX FOR F-CODE TRANSMISSION
Operations that use F-Code memory boxes include F-Code polling memory (following page), F-Code confidential
transmission (page 4-6), and F-Code relay broadcast transmission (page 4-8). To perform these operations, a
memory box for each type of transmission must be created.
Memory boxes are created in the custom settings. Up to 100 boxes can be created.
The information programmed in each memory box varies slightly depending on the type of
operation. Refer to pages 6-11 to 6-16 for the procedures for creating, editing, and deleting memory
boxes.
After you have programmed a memory box, inform the other party of the boxs sub-address and passcode.
CORPO.TPS
SHARP GROUP
SPEA
SUB ADDRESS
AUTO RECEPTION
FAX MEMORY:100%
NOTES
OYou can program a sub-address and passcode into a one-touch dial key along with the fax number (refer to page
6-3).
OManual transmission (on-hook dialing or lifting an extension phone connected to the machine) using a sub-
address and passcode is not possible.
NOTE
If you attempt to create a box when 100 boxes have already been created, a message will appear and you will not
be able to create the box. First delete an unused box (See EDITING AND DELETING A MEMORY BOX on page
6-16.), and then create the new box.
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							4-4
F-CODE POLLING MEMORY
F-code polling memory allows one fax machine to call another fax machine and activate reception of a document
that has been scanned into the other machines F-code polling memory box. Calling another machine and
activating reception is called F-code polling, and scanning a document into a memory box for another machine to
retrieve by polling is called F-code polling memory. This function is approximately the same as normal polling
explained on page 3-13; however, it uses an F-code polling memory box and is always protected by means of the
sub-address and passcode. 
QHow F-code polling memory works
F-code polling is when your machine calls another machine and retrieves a document that was scanned into the
polling memory box of that machine (the reverse of the above diagram).
USING F-CODE POLLING MEMORY
In order for another machine to retrieve a document from your machine, you must first scan the document into the
F-code polling memory box.
You can check scanned document data by printing it out (refer to Checking and clearing document data in a
memory box on the following page).
QScanning a document into an F-code polling memory box
The procedure for scanning a document into an F-Code polling memory box (page 6-13) is similar to the procedure
for scanning a document into the polling memory public box. Instead of touching the [PUBLIC BOX] key in step 5
of Scanning a document into memory (Public Box) for polling memory on page 3-15, touch the key of the memory
box that you wish to use. If document data has already been stored in that box, a new document data will be added
on to the existing data. If you no longer need the existing data, delete it as explained in Checking and clearing
document data in a memory box on the following page.
When you touch the memory box into which you wish to scan the document, the
key is highlighted and selected as the scanning destination.
NOTES
OTo perform polling or polling memory without using an F-code, refer to page 3-13.
O
To create an F-code memory box for polling memory, refer to page 6-11 and Number of transmissions on page 6-13.
OUnlike normal polling, the other machines fax number is not programmed as a passcode for F-code polling
memory. The sub-address and passcode of the polling memory box are always used for polling security.
OThe receiving machine bears the expense (phone charges) of the transmission.
NOTE
When using F-code polling memory, do not set the reception mode to manual reception.
NOTE
When creating the memory box, you can select whether to have the
scanned document data automatically cleared after polling, or left it in the
box to allow repeated polling.
3) Polling memory 
    box opens
1) F-code polling
    (transmission request)
    Sub-address and passcode 
    are transmitted to your machine
4) Automatic transmission 
    of document data 
    to other machine 2) 
Check sub-address 
     and passcode
Your machine The other machine
Product Planning
Subaddress
Passcode
Do not matchMatch
ORE
MARKETING GROUP
SHARP BRANCH EX
PUBLIC BO
CANC
SPEAKER
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