Sharp MX M350N User Manual
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8-1 CHAPTER 8 KEY OPERATOR PROGRAMS This chapter explains the key operator programs that are used by the administrator of the machine to customize certain functions and settings. Page KEY OPERATOR PROGRAMS .............................................................. 8-2 OKEY OPERATOR PROGRAM LIST................................................ 8-2 OUSING THE KEY OPERATOR PROGRAMS ................................. 8-3 OKEY OPERATOR PROGRAMS ...................................................... 8-4 OOPERATION SETTINGS ................................................................ 8-4 OFAX SETTINGS .............................................................................. 8-5 OPRINTING OUT SETTINGS ........................................................... 8-11 Downloaded From ManualsPrinter.com Manuals
8-2 KEY OPERATOR PROGRAMS This chapter explains key operator programs that are related to the fax function. For key operator programs that are related to general use of the machine, see the key operator programs manual. KEY OPERATOR PROGRAM LIST NOTE You may not be able to use all of the programs in the key operator program list. Programs that you can use will depend on what peripheral devices are installed on the machine. Program name Page OPERATION SETTINGS Default display settings 8-4 The number of direct address/sender keys displayed setting 8-4 Must input next address key at broadcast setting 8-4 The number of file name/subject keys displayed setting (when the network scanner option is installed) 8-4 Initial resolution setting8-4 Scan complete sound setting8-5 Default exposure settings8-5 FAX SETTINGS Fax default settings Fax own number and name set 8-5 Auto wake up print8-5 Pause time setting8-6 Speaker volume settings8-6 Original print on transaction report8-6 Remote reception number setting (only when extension phone is connected) 8-6 Transaction report print select setting8-6 Activity report print select setting8-6 ECM (This setting is only effective if the other machine is a G3 machine that supports ECM) 8-7 Distinctive ring detection8-7 Disable of fax number direct entry8-7 Fax send settings Auto reduction sending setting 8-7 Rotation sending setting8-7 Printing page number at receiver8-7 Call timer at memory sending8-8 Date/own number print position setting8-8 Quick on line sending8-8 Recall in case of line busy8-8 Recall in case of communication error8-8 Fax receive settings Auto receive reduce setting 8-9 Number of calls in auto reception8-9 Duplex reception setting (only when the duplex module option is installed) 8-9 Print style setting8-9 Set the telephone number for data forwarding 8-9 Fax output tray setting8-9 Anti junk fax setting8-10 Fax polling security Polling security setting 8-10 Passcode number setting8-10 Downloaded From ManualsPrinter.com Manuals
KEY OPERATOR PROGRAMS 8-3 8 USING THE KEY OPERATOR PROGRAMS Follow these steps to configure the settings in the key operator programs. 1Press the [CUSTOM SETTINGS] key. 2Touch the [KEY OPERATOR PROGRAMS] key. 3Use the numeric keys to enter the five-digit key operator code number. For the factory default setting for the key operator code number, see page 2 of the key operators guide. 4Touch the [IMAGE SEND SETTINGS] key. 5Touch the [OPERATION SETTINGS] key or the [FAX SETTINGS] key to display the key operator programs. 6Select the desired program and configure the setting. Page 8-2 shows the programs that can be selected. The settings for each of the programs are explained on the following pages. 7Press the [CA] key to exit the program. QSupplementary explanation of key operation for key operator programs A The name of the program category or particular item to be set will appear on the touch key. The displayed item is selected by touching the key. B Check mark boxes are touch keys that show the status of selections. A box with a check mark means the function is on (enabled) and an unchecked box means the function is off (disabled). The on/off status changes each time the box is touched. C If the settings continue on the following screen(s), touch the and keys to move back and forth through the screens. To return to the category selection screen, touch the [OK] key. D The currently set numerical value is displayed. E Numerical values can be set by touching the and keys. KEY OPERATOR PROGRAMS SENDER CONTROL LIST PRINT FAX DATA RECEIVE/FORWADEFAULT SETTINGS KEY OPERATOR CODE COPY SETTINGS DOC. FILING SETTING CONTROL DEVICE CONTROL IMAGE SEND SETTINGS CONTROL E SEND SETTINGS OPERATION SETTINGS FAX SETTINGS I-FAX SETTINGS 15(115) A KEY OPERATOR PROGRAMS OPERATION SETTINGS 1/2 INITIAL RESOLUTION SETTING THE NUMBER OF FILE NAME/ SUBJECT KEYS DISPLAYED SETTINGMUST INPUT NEXT ADDRESS KEY AT BROADCAST SETTING OK DEFAULT DISPLAY SETTINGSTHE NUMBER OF DIRECT ADDRESS/ SENDER KEYS DISPLAYED SETTING B C DE 6 6 These keys and indicator are available on setting screens that require the entry of numerical values. Downloaded From ManualsPrinter.com Manuals
KEY OPERATOR PROGRAMS 8-4 KEY OPERATOR PROGRAMS The key operator programs for the fax function of the machine are explained here. For key operator programs that are related to the copy function and general use of the machine, see the key operators guide. For programs related to the printer and network scanner functions, see the corresponding manuals. OPERATION SETTINGS ODefault display settings O The number of direct address/sender keys displayed setting OMust input next address key at broadcast setting OThe number of file name/subject keys displayed setting (when the network scanner option is installed) OInitial resolution setting OScan complete sound setting ODefault exposure settings Default display settings You can select the initial display that appears when you press the [IMAGE SEND] key to change to fax mode or when you press the [CA] key in fax mode. Normally the initial display is set to the condition settings screen (page 1-4). O[ADDRESS BOOK] (ABC) O[ADDRESS BOOK] (Group) O[FAX] O[E-MAIL/FTP] (when the network scanner option is installed) O[INTERNET-FAX] (when the network scanner option is installed) When an address book (ABC or Group) is selected, the selected index of that address book screen (page 1-5) is set as the initial screen. When [SWITCH AUTOMATICALLY TO COPY MODE SCREEN] is selected, the display will automatically switch to the copy mode screen if no action is taken in the fax / image send mode screen for 20 seconds. The number of direct address/sender keys displayed setting The number of one-touch keys displayed in each address book screen can be changed from 6 (the normal setting) to 8 or 12. Touch 6, 8, or 12 to select the desired number. (When the network scanner option is installed, the selections are 6 and 9.) Must input next address key at broadcast setting You can select whether the [NEXT ADDRESS] key must be pressed before entering the next destination when performing a broadcast transmission (page 3-2). Normally the machine is set so that touching the [NEXT ADDRESS] key can be omitted except when the numeric keys are used to enter one full fax number after another full fax number. Example: Normal setting (factory setting) If the box is checked, it will no longer be possible to omit the [NEXT ADDRESS] key as shown in the above example. Even if the next destination to be entered is a one-touch key, the [NEXT ADDRESS] key must be touched before the one-touch key can be entered. If an operator attempts to enter the next destination without touching the [NEXT ADDRESS] key, an alarm will sound. The number of file name/subject keys displayed setting (when the network scanner option is installed) This program is used to select the number of file name / subject keys that are displayed in the screen. The number of keys can be set to 3 or 6. Touch 3 or 6 to select the desired number. Initial resolution setting This program is used to set the initial resolution in fax mode. Touch the [FAX] key and then change the setting from STANDARD to FINE, SUPER FINE, or ULTRA FINE. HALF TONE can also be selected. STANDARD is normally selected for the initial resolution setting. If you wish to select HALF TONE for the selected resolution setting, touch the [HALF TONE] key to highlight it. Select [APPLY THE RESOLUTION SET WHEN STORED] to use the resolution setting of a stored fax image when resending the image. NOTE Settings established with the key operator programs can be verified by printing them out (page 8-11). NOTE For the key name that appears in each one-touch key, a maximum of 18 characters can appear when the number of one-touch keys displayed is set to 6 or 8. A maximum of 10 characters can appear when the number of one-touch keys displayed is set to 9 or 12. XXXX NEXT ADDRESS One-touch NEXT ADDRESS One-touch Dial Can be omitted Can be omitted XXXXNEXT ADDRESSXXXX Dial Dial Cannot be omitted. Downloaded From ManualsPrinter.com Manuals
KEY OPERATOR PROGRAMS 8-5 8 Scan complete sound setting You can select whether or not a beep sound is made after an original is scanned on the scanner unit. Normally a beep sound is made. You can select High or Low for the volume of the beep. Default exposure settings This program is used to set the default exposure level for scanning originals in fax / image send mode, and for scan save in document filing mode*. This program is initially set to AUTO. If changed to MANUAL, the exposure level can be adjusted to five levels. Level 1 is the lightest level and level 5 is the darkest level. * Can only be used on the AR-M351N/AR-M451N. The AR-M351U/AR-M451U models do not have this function. FAX SETTINGS QFax default settings The default fax settings can be changed as necessary to meet your faxing needs. The Fax default settings are as follows: OFax own number and name set OAuto wake up print OPause time setting OSpeaker volume settings OOriginal print on transaction report ORemote reception number setting (only when extension phone is connected) OTransaction report print select setting OActivity report print select setting OECM (This setting is only effective if the other machine is a G3 machine that supports ECM) ODistinctive ring detection ODisable of fax number direct entry Fax own number and name set Use this setting to enter the fax number of the machine and the name of the user. The entered name and number are printed at the top of each fax page you send. The number is also used as a passcode when performing polling reception (see USING THE POLLING FUNCTION on page 3-14). 1Touch the [NAME] key and enter the name. The name entry screen appears. Up to 20 characters can be entered for the name. For information on entering characters, see chapter 7 of the Operation manual (for general information and copier operation). 2Touch the [FAX No.] key and enter the fax number. Enter up to 20 digits for the number using the numeric keys. To enter a +, press the key. To enter a hyphen, touch the [PAUSE] key. To enter a space, touch the [SPACE] key. If you make a mistake, press the [C] key and re-enter the correct digit. 3Touch the [OK] key. You will return to the OWN NUMBER AND NAME SET screen. The number you entered appears. Make sure it is correct. Auto wake up print Use this setting to select how the machine responds if a fax is received when the power switch is turned off (the fax power switch is turned on). Auto wake up print is normally turned on, which means that the machine automatically activates and prints the received fax. If you turn off this setting, received faxes will not be printed until the power switch is turned on. NOTE If a hyphen is entered, it will be changed to a space at the time of transmission. Downloaded From ManualsPrinter.com Manuals
KEY OPERATOR PROGRAMS 8-6 Pause time setting This setting is used to select the duration of pauses that are inserted in destination fax numbers. Normally the setting is 2 seconds, which means that each time the [PAUSE] key is touched when dialing or storing a fax number, a pause of 2 seconds is inserted. The pause time can be set to any number of seconds from 1 to 15. Speaker volume settings This program is used to adjust the volume of the five following sounds that are emitted from the speaker: 1.speaker, 2. ringer volume, 3. line monitor, 4. fax receive signal, 5. Fax communication error signal. To change the volume, touch the desired volume key. Factory default setting varies with destinations. Original print on transaction report This program is used to have part of the first page of the fax printed on the transaction report . This program is used in conjunction with the transaction report print select setting (at right), and is not effective when printing of the transaction report is disabled. This program is normally configured so that part of the fax is printed on the transaction report when a transmission is not successful. Remote reception number setting (only when extension phone is connected) When a call is received (not made) on an extension phone connected to the machine, fax reception can be activated by entering a one-digit number and pressing twice on the phones keypad. This number is called the remote reception number, and you can set it to any number from 0 to 9. The number is normally set to 5. Transaction report print select setting This program is used to select the condition for printing a transaction report. The condition is set separately for normal transmission, broadcast transmission, reception, and confidential reception. Touch the key to display the next two settings. Select the print conditions for receptions and confidential receptions The normal settings are indicated by shading above. Activity report print select setting This program is used to have the activity report stored in the machines memory printed out at regular intervals. You can choose to have the report automatically printed each time the number of stored transactions exceeds 99*, or have the report printed at a specified time every day (only once per day). The report is normally set to not print out. Select AUTO PRINT AT MEMORY FULL to have the report automatically printed when the number of stored transactions (the combined total of transmissions and receptions) exceeds 99*. To have the report automatically printed at a specified time, check the PRINT DAILY AT DESIGNATED TIME box and then select the time with the HOUR and MINUTE keys that appear. Touch the HOUR and MINUTE keys and then set the hour by touching the and keys. Set the minute in the same way. When finished, touch the [OK] key. *AR-M351N/AR-M451N only. On the AR-M351U/ AR-M451U, 50 transactions are retained. KEY OPERATOR PROGRAMSSPEAKER VOLUME SETTINGS SPEAKER RINGER VOLUME 1/2 LINE MONITOR OK Vo l u m e : H i g h Volume:Low Volume:MediumOff NOTES ● If you only select the PRINT DAILY AT DESIGNATED TIME setting and the number of recorded transactions exceeds 99* before the specified time, each new transaction will delete the oldest transaction (the oldest transaction will not be printed). ●The activity report can also be printed out on demand (see PRINTING OUT SETTINGS on page 8-11). SINGLE SENDING BROADCASTING PRINT OUT ALL REPORT PRINT OUT ERROR REPORT ONLY NO PRINTED REPORT PRINT OUT ALL REPORT PRINT OUT ERROR REPORT ONLY NO PRINTED REPORT RECEIVINGCONFIDENTIAL RECEPTION PRINT OUT ALL REPORT PRINT OUT ERROR REPORT ONLY NO PRINTED REPORT PRINT OUT NOTICE PAGE NOT PRINT OUT NOTICE PAGE KEY OPERATOR PROGRAMSACTIVITY REPORT PRINT SELECT SETTING AUTO PRINT AT MEMORY FULL PRINT DAILY AT DESIGNATED TIME OK HOURMINUTE1301 Downloaded From ManualsPrinter.com Manuals
KEY OPERATOR PROGRAMS 8-7 8 ECM (This setting is only effective if the other machine is a G3 machine that supports ECM) Line conditions can sometimes distort a transmitted fax image. When ECM (Error Correction Mode) is turned on, pages that are distorted are automatically re-transmitted. This setting is initially turned on. If turned off, distorted images will be transmitted without being corrected. Distinctive ring detection This program can only be activated in Canada, Australia, and New Zealand. If multiple telephone numbers have been assigned to your telephone line, the number called can be identified by its ringing pattern. By using one number for voice calls and another number for faxes, you can tell which type of call you are receiving by the ringing pattern. You can set your machine to automatically receive faxes when your fax number is called by setting the pattern that corresponds to your fax number. (Note that in Canada, six selections are available.) Normally OFF is selected. Disable of fax number direct entry When the fax function is enabled, this program is used to prohibit dialing of a destination fax number by direct entry with the numeric keys. To prohibit dialing by direct entry with the numeric keys, touch the checkbox to select it. When this is done, faxes can only be sent to destinations that have been stored, and thus this program can be used to restrict fax destinations and prevent accidental transmission to an incorrect number. The following operations are also prohibited: OStoring one-touch dial numbers ODirect entry of fax numbers when storing a group ODirect entry of fax numbers of relay destinations in a relay broadcast memory box QFax send settings The fax transmission settings allow you to adjust certain parameters for sending faxes to better suit your needs. The fax send settings are as follows: OAuto reduction sending setting ORotation sending setting OPrinting page number at receiver OCall timer at memory sending ODate/own number print position setting OQuick on line sending ORecall in case of line busy ORecall in case of communication error Auto reduction sending setting This setting lets you select whether to have a transmitted document reduced to match the size of the other machines printing paper. Auto reduction is normally turned on. If the setting is turned off, documents are sent in their original size. Because the size is not adjusted to match the size of the printing paper, part of the received document may be cut off. Rotation sending setting When transmitting a document, this setting allows you to rotate a vertically oriented A4 (8-1/2x11) document to a horizontal orientation (A4R (8-1/2x11R)), rotate a B5R (5-1/2x8-1/2R) document to B5 (5-1/2x8-1/2), or rotate a A5R document to A5. The setting is normally turned on, and documents are rotated counterclockwise. (A4R (8-1/2x11R) documents are not rotated.) Rotation settings can be separately established for different document sizes. To turn off a rotation setting, touch the checkbox of the appropriate setting to remove the checkmark. Printing page number at receiver This setting lets you select whether page numbers are printed at the top of fax pages by the receiving machine. The normal setting is to have page numbers printed. NOTE If the other machine supports Super G3, ECM will function regardless of the setting. KEY OPERATOR PROGRAMS ROTATION SENDING SETTING A4 B5 ORIGINAL SETSENDING DIRECTION OK B5R A4R B5 A5RA5 Downloaded From ManualsPrinter.com Manuals
KEY OPERATOR PROGRAMS 8-8 Call timer at memory sending When sending a fax by automatic transmission (See Storing transmission jobs (memory transmission) on page 2-8.), this setting lets you select the amount of time that the machine waits before breaking the connection when the other machine does not respond to your machines calling tone. If the other machine does not respond within this set time, your machine will automatically break the connection. Time selections are 30 seconds, 45 seconds, and 60 seconds. This setting is normally set to 45 seconds. Date/own number print position setting This setting lets you select the position (inside or outside the original image) of the senders name and number that are printed at the top of each fax page you send. Normally OUTSIDE THE ORIGINAL IMAGE is selected. To have your name and number printed inside the original image, select INSIDE THE ORIGINAL IMAGE. For more detailed information on the position of each setting, refer to Position of senders information on page 3-11. Quick on line sending When this setting is turned on, the machine will call the other machine and start transmitting the document as soon as the first page is scanned. Transmission therefore takes place at the same time as any further pages are being scanned. Normally this setting is turned on. If you turn the setting off, transmission will not begin until all pages of the document have been scanned. Note that this setting does not apply to manual transmission. (See Storing transmission jobs (memory transmission) on page 2-8.) Recall in case of line busy This program is used to set the number of recall attempts and the interval between recall attempts when a transmission is not successful due to the line being busy or other reason. Normally the machine is set to make 2 recall attempts at intervals of 3 minutes. The number of recall attempts and the interval between attempts that can be set in each country are shown in the following table. Country Differentiation Table If you do not wish recalling to take place, select [TURN OFF RECALL]. Recall in case of communication error When sending a document, this setting is used to select whether your machine will re-attempt the call if the transmission fails due to a line error. Normally the machine is set to make 1 recall attempts at intervals of 3 minutes* 1. The number of recall attempts can be set to only 1 time* 2, and the interval between attempts can be set to any number of minutes from 1 to 15. If you do not wish recalling to take place, select [TURN OFF RECALL]. *1. Note that in United Kingdom, the interval between attempts can be set to 1 minute. *2. Note that in United Kingdom, the number of recall attempts can be set to any number 1 to 5. United KingdomCanadaAustralia and New Zealand The number of recall attempts1 to 10 1 to 14 1 to 9 The interval between attemptsany number of minutes from 1 to 15 NOTE Even if this setting is turned on, your machine will not re-attempt the call when a document is sent by manual transmission. NOTE Even if this setting is turned on, your machine will not re-attempt the call when a document is sent by manual transmission. Downloaded From ManualsPrinter.com Manuals
KEY OPERATOR PROGRAMS 8-9 8 QFax receive settings The fax reception settings allow you to adjust certain parameters for receiving faxes to better suit your needs. Settings that can be adjusted depend on the peripheral devices installed. The Fax receive settings are as follows: OAuto receive reduce setting ONumber of calls in auto reception ODuplex reception setting (only when the duplex module option is installed) OPrint style setting OSet the telephone number for data forwarding OFax output tray setting OAnti junk fax setting Auto receive reduce setting When you receive a fax that includes the senders name and number, the received image is slightly larger than the standard size*. This setting lets you select whether or not the received image is automatically reduced before printing to fit the standard size. Normally automatic reduction is turned on. * Standard sizes are sizes such as A4 and B5 (8-1/2x11 and 8-1/2x5-1/2). Number of calls in auto reception This setting is used to select the number of rings on which the machine automatically receives a call and begins fax reception when the reception mode is set to auto. (See RECEIVING A FAX on page 2-10.) Normally this setting is selected to 2. The number of rings that can be set in each country are shown in the following table. Country Differentiation Table Duplex reception setting (only when the duplex module option is installed) You can use this setting to select whether received documents are printed on both sides of the paper. Normally this setting is turned off. If turned on, received documents will be printed on both sides of the paper whenever the received document consists of two or more pages of the same paper size. Print style setting This setting determines the selection condition for paper when printing received documents. Select one of the three conditions below. AUTO SIZE SELECT is normally selected. OPRINT ACTUAL SIZE CUT OFF DISABLED The received fax image is printed at its actual size (without dividing it onto multiple sheets of paper). If the same size of paper or larger paper is not loaded, the fax will be received in memory and will not be printed until a suitable size of paper is loaded. OPRINT ACTUAL SIZE CUT OFF ENABLED Each received image is printed at actual size. If necessary, the image is split onto multiple sheets of paper. OAUTO SIZE SELECT Each received image is printed at actual size when possible. When not possible, the image is automatically reduced before printing. Set the telephone number for data forwarding When a problem prevents the machine from printing a received fax, the transfer function (page 3-18) can be used to forward the received fax to another fax machine. Use this setting to program the fax number of the destination fax machine. Only one fax number can be programmed (maximum of 64 digits). If you wish to specify an F-code confidential memory box in the destination machine, touch the [SUB ADDRESS] key after entering the fax number to enter a slash /, and then enter the sub-address. Enter a passcode as well if needed. (See steps 9 to 12 of STORING ONE-TOUCH DIAL KEYS on page 6-3 to 6-4.) Fax output tray setting This setting is used to select the output tray for received faxes. The trays that can be selected will vary depending on what peripheral devices have been installed. NOTE If auto receive reduce is disabled, an image larger than the standard size will be cut off. However, the image is clearer because it is printed at the same size as the original. United KingdomCanadaAustralia and New Zealand 0 to 9 0 to 15 2 to 4 NOTE If you select 0 for the number of rings, the machine will immediately answer and begin fax reception without ringing in auto reception mode. However, do not select 0 when an extension phone is connected to the machine. When 0 is selected, the extension phone cannot be used to make a call. Downloaded From ManualsPrinter.com Manuals
KEY OPERATOR PROGRAMS 8-10 Anti junk fax setting This program is used to enter fax numbers from which you wish to block fax reception. Up to 50 (maximum of 30 on the AR-M351N/AR-M451N/ AR-M351U/AR-M451U) numbers can be entered. This program is normally disabled. To block reception from the entered fax numbers, touch the [VALID] key. 1Touch the [ENTER] key. The passcode entry screen appears. 2Enter the fax number with the numeric keys. Up to 20 digits can be entered. When you have finished entering the number, touch the [NEXT] key to store the number. A new number entry screen will appear. Enter the next number with the numeric keys. 3Touch the [OK] key. 1Touch the [DELETE] key. The deletion screen will appear. 2Touch the number key that you wish to delete. A message will appear. Touch the [YES] key to delete the number. To cancel the deletion, touch the [NO] key. QFax polling security These settings are for using the Public Box for polling memory. Note that they do not apply to F-code polling memory. (see USING THE POLLING FUNCTION on page 3-14) The Fax polling security are as follows: OPolling security setting OPasscode number setting Polling security setting When performing polling memory (See polling security on page 3-16), this setting is used to select whether any machine will be allowed to poll your machine, or only machines that have been programmed in your machine. Polling security setting is normally turned on (a checkmark appears in the box). To allow any machine to poll your machine, touch the box to remove the checkmark. Passcode number setting When the polling security setting is turned on, use this setting to program (or delete) the fax numbers of the machines that are allowed to poll your machine. Programmed fax numbers are called passcodes. Up to 10 fax numbers can be programmed. 1Touch the [ENTER] key. The passcode entry screen appears. 2Touch a blank key (a key in which no number appears). Keys with numbers cannot be touched. If numbers have been stored in all of the keys, a message will appear and no further numbers can be stored. First delete a number that is no longer needed and then store the new number. Entering anti junk fax numbers Deleting an anti junk fax number KEY OPERATOR PROGRAMS ANTI JUNK FAX SETTING ENTER DEKETENOTE If polling security setting is enabled, enter the numbers of the fax machines to be allowed to poll your machine in Passcode number setting below. Programming passcode numbers KEY OPERATOR PROGRAMSPASSCODE NUMBER SETTING ENTERDELETE OK KEY OPERATOR PROGRAMSPASSCODE NUMBER SETTINGENTER 0666211221 0743535521 OKCANCEL 1/2 Downloaded From ManualsPrinter.com Manuals