Sharp MX M350N User Manual

							CONTENTS
0-3
CHAPTER 5
USING CONVENIENT FUNCTIONS 3
CONVENIENT METHODS OF USE
Page
USING AN EXTENSION PHONE ............................... 5-2
O
USING AN EXTENSION PHONE TO RECEIVE A FAX ...5-2
ORECEIVING A FAX AFTER TALKING (MANUAL 
RECEPTION) .......................................................... 5-3
O
SENDING A FAX AFTER TALKING (MANUAL 
TRANSMISSION) .........................................................
5-4
CHAPTER 6
PROGRAMMING
PROGRAMMING ........................................................ 6-2
STORING, EDITING, AND DELETING AUTO DIAL
KEYS AND PROGRAMS ............................................ 6-2
OSTORING ONE-TOUCH DIAL KEYS ...................... 6-3
OEDITING AND DELETING ONE-TOUCH KEYS ..... 6-5
OSTORING A GROUP KEY ...................................... 6-6
OEDITING AND DELETING GROUP KEYS.............. 6-7
OSTORING A PROGRAM ......................................... 6-8
OEDITING AND DELETING PROGRAMS ................ 6-8
STORING A GROUP INDEX ...................................... 6-10
PROGRAMMING, EDITING, AND DELETING F-
CODE MEMORY BOXES ........................................... 6-11
OPROGRAMMING AN F-CODE MEMORY BOX ...... 6-11
OSETTING FOR F-CODE POLLING MEMORY 
BOXES (POLLING TIMES) ..................................... 6-13
O
SETTING FOR F-CODE CONFIDENTIAL 
TRANSMISSION MEMORY BOXES (PRINT PIN) ......
6-14
OSETTING FOR F-CODE RELAY BROADCAST 
MEMORY BOXES (RECIPIENT) ............................ 6-15
OEDITING AND DELETING A MEMORY BOX ......... 6-16
PRINTING PROGRAMMED INFORMATION ............. 6-16
CHAPTER 7
TROUBLESHOOTING
WHEN A TRANSACTION REPORT IS PRINTED...... 7-2
VIEWING THE COMMUNICATION ACTIVITY REPORT .....7-3
WHEN AN ALARM SOUNDS AND A WARNING
MESSAGE IS DISPLAYED......................................... 7-3
PROBLEMS AND SOLUTIONS.................................. 7-4
CHAPTER 8
KEY OPERATOR PROGRAMS
Page
KEY OPERATOR PROGRAMS .................................. 8-2
OKEY OPERATOR PROGRAM LIST ........................ 8-2
OUSING THE KEY OPERATOR PROGRAMS .......... 8-3
OKEY OPERATOR PROGRAMS............................... 8-4
OOPERATION SETTINGS ......................................... 8-4
OFAX SETTINGS ....................................................... 8-5
OPRINTING OUT SETTINGS .................................... 8-11
CHAPTER 9
APPENDIX
SPECIFICATIONS ...................................................... 9-2
INDEX ......................................................................... 9-3
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							0-4
TO USE THIS PRODUCT CORRECTLY AS
A FACSIMILE
Several points must be kept in mind when using this product as a facsimile. 
Please note the following:
QLine connection
Use the telephone cable supplied to connect
the machine to a telephone line. Insert the end
of the line cord with the core into the LINE
socket on the machine as shown. Insert the
other end into the telephone line socket.
In some countries, an adapter is required to
connect the telephone line cable to the wall
telephone socket, as shown in the illustration.
QFax power switch
When using the machine, be sure to keep the fax power
switch turned on at all times. The fax power switch must be
turned on to receive faxes at night or send timer transmission
faxes at night.
QSetting the date and time and programming
your senders name and number
Before using the fax function, you must set the date and time
and program your senders name and number in the machine.
This procedure is explained in POINTS TO CHECK AND PROGRAM AFTER INSTALLATION on page 1-2 of
this manual.
QLithium battery
A lithium battery inside the machine keeps key operator program settings for the fax function in memory.
OWhen the battery dies, key operator program settings will be lost. Be sure to keep a written record of the key
operator program settings.
OThe life of the lithium battery is approximately 5 years if the machine power switch and fax power switch are
kept continually off.
QOther information
OIf a thunderstorm occurs, we recommend that you unplug the power cord from the power outlet. Information
will be retained in memory even if the power cord is unplugged.
CoreLine socket
Adapter
Wall socket
For Australia
For New Zealand For United 
Kingdom
ON
OFF
Fax power switch
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							TO USE THIS PRODUCT CORRECTLY AS A FACSIMILE
0-5
IMPORTANT SAFETY INFORMATION
OIf any of your telephone equipment is not operating properly, you should immediately remove it from your telephone
line, as it may cause harm to the telephone network.
OThe AC power outlet shall be installed near the equipment and shall be easily accessible.
ONever install telephone wiring during a lightning storm.
ONever install telephone jacks in wet locations unless the jack is specifically designed for wet locations.
ONever touch uninsulated telephone wires or terminals unless the telephone line has been disconnected at the
network interface.
OUse caution when installing or modifying telephone lines.
OAvoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of
electric shock from lightning.
ODo not use a telephone to report a gas leak in the vicinity of the leak.
ODo not install or use the machine near water, or when you are wet. Take care not to spill any liquids on the machine.
NOTICE FOR USERS IN AUSTRALIA AND NEW ZEALAND
Your fax machine and the telephone system
WARNING NOTICE:
NO calls can be made to or from this fax during a mains power failure.
OThis is a Class A product. In a domestic environment this product may cause radio interference in which case the
user may be required to take adequate measures.
WARNING
Australian Communications Authority (ACA) regulations state that no unauthorised changes or modifications to this
equipment are permitted.
Note: Complies with the following standards,
ACA TS001-1997, AS/NZS 60950:2000
AS/ACIF S002:2001, NZ TELECOM and AS/NZS CISPR 22:2002
These limits are designed to provide reasonable protection against interference in an installation. This equipment
generates, uses and can radiate radio frequency energy and, if not installed and used in accordance with the
instructions, may cause interference. However, there is no guarantee that interference will not occur in a particular
installation.
If this equipment does cause interference to radio or television reception, which can be determined by turning the
equipment off and on, the user is encouraged to try to correct the interference by one or more of the following
measures:
OReorient or relocate the receiving antenna.
OIncrease the separation between the equipment and the receiver.
OConnect the equipment to an outlet on a different circuit to that which the receiver is connected.
OConsult the dealer or an experienced radio/TV technician for help.
The Ringer Equivalence Number (REN) for this equipment is written on the A-Tick label.
Important safety information
In Australia, installing or modifying telephone lines should only be done by an ACA licensed serviceman. In New
Zealand, installing or modifying telephone lines should be done in accordance with Telecom wiring practices.
.
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							1-1
CHAPTER 1
BEFORE USING THE FAX 
FEATURE
This chapter contains basic information that you should know before
using the fax function of the machine. Please read this chapter before
using the fax features.
Page
POINTS TO CHECK AND PROGRAM AFTER INSTALLATION..............1-2
CONNECTING AN EXTENSION PHONE ................................................1-2
OCONNECTING AN EXTENSION PHONE ......................................1-2
A LOOK AT THE OPERATION PANEL ....................................................1-3
OFAX MODE (CONDITION SETTINGS SCREEN) ...........................1-4
ORIGINALS ..............................................................................................1-6
OORIGINALS THAT CAN BE FAXED ...............................................1-6
LOADING A DOCUMENT .........................................................................1-7
OUSING THE AUTOMATIC DOCUMENT FEEDER .........................1-7
OUSING THE DOCUMENT GLASS ..................................................1-7
CHECKING THE SIZE OF A LOADED ORIGINAL...................................1-8
OMANUALLY SETTING THE SCANNING SIZE ...............................1-8
STORING, DELETING, AND USING ORIGINAL SIZES ..........................1-9
OSTORING OR DELETING AN ORIGINAL SIZE .............................1-9
OUSING A STORED ORIGINAL SIZE ..............................................1-9
SELECTING RESOLUTION AND EXPOSURE SETTINGS .....................1-10
OSELECTING THE RESOLUTION ...................................................1-10
OSELECTING THE EXPOSURE.......................................................1-11
CONVENIENT DIALING METHODS ........................................................1-12
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							1-2
POINTS TO CHECK AND PROGRAM
AFTER INSTALLATION
After installing the unit and before using it as a fax machine, check the following points and program the required
information.
QMake sure the fax power switch is turned on
In addition to the machine power switch (see page 1-9 of the Operation manual (for general information and
copier operation)), the machine also has a fax power switch (see Fax power switch on page 0-4). When
using the machine, be sure to keep the fax power switch turned on at all times.
QMake sure the correct date and time have been set
Make sure the correct date and time have been programmed in the unit (refer to page 2-11 of Operation manual
(for general information and copier operation)). If the date and time are wrong, please correct them.
It is important to set the correct date and time because they are used for such features as Timer Transmission
(page 3-6).
QProgram the senders name and senders number
The name and fax number of the user of the machine is programmed in Fax own number and name set (page
8-5) in the key operator programs.
The programmed name and number are printed at the top of each transmitted fax page. The senders number
is also used as an identification number when you use the Polling function to request transmission from another
fax machine (See USING THE POLLING FUNCTION on page 3-14). 
CONNECTING AN EXTENSION PHONE
You can connect a telephone to the machine and use it as an extension phone to place and receive calls like any
normal phone. Fax reception can also be activated from an extension phone connected to the machine. (remote
operation)
CONNECTING AN EXTENSION PHONE
1Insert the end of the extension phone cord
into the extension phone socket on the
rear of the machine.
Make sure you hear a
click sound indicating
that the cord is securely
connected.
NOTES
OIf you connect a combination telephone/answering machine to the machine, you will not be able to use the
answering machine function.
OYou can place calls from the phone even during a power failure.
Extension
phone socket
NOTE
In New Zealand, not all standard telephones and
answering machines will respond to incoming
ringing when connected to the extension socket of
the equipment.
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							1-3
1
A LOOK AT THE OPERATION PANEL
The operation panel used for the fax function is described below.
Touch panel (following page)
• Messages and keys appear in the touch panel.
Touch the displayed keys to select functions and
enter settings.
• When a key in the touch panel is touched, a beep
sounds and the key is highlighted.
• Keys that cannot be selected in a screen are
greyed out. If touched, a double-beep will sound
to alert you that the key cannot be selected.
Mode select keys (page 2-2)
Use these keys to change modes.
[IMAGE SEND] key
Press to switch to fax mode. The main screen of fax
mode will appear.
The screen that appears when this key is selected
can be changed with Default display settings in
the key operator programs (page 8-4).
Numeric keys
Use to enter fax numbers, sub-addresses,
passcodes, and numerical settings. (See
MEMORY BOXES AND
SUB-ADDRESSES/PASSCODES REQUIRED
FOR F-CODE TRANSMISSION on page 4-2.)[C] key (clear key)
Use to clear a mistake when entering fax numbers,
sub-addresses, passcodes, and numerical
settings. One digit is cleared each time you press
the key.
When an original is being scanned, this key can
also be used to cancel scanning.
[CA] key (clear all key)
Use to cancel a transmission or programming
operation. When this key is pressed, the operation
is cancelled and you return to the main screen
described on the following page.
This key is also used to cancel resolution, paper
size and special mode settings.
[ ] key (page 5-3)
This is used to produce tone signals when you are
on a pulse dial line.
[START] key (page 2-3)
Press to begin scanning an original for fax
transmission.
ModelKey nameDescription in this manual
AR-M351N/AR-M451N
or when the document
filing function has been
addedDescribed in the configuration where
the optional fax expansion kit
(AR-FX12) is installed on the
AR-M351N/AR-M451N models.
AR-M351U/AR-M451U No functions related to document
filing or Internet fax reception are
described in this manual.
NOTE
For the names and functions of the parts of the machine, see page 1-9 of the Operation manual (for general
information and copier operation).
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							A LOOK AT THE OPERATION PANEL
1-4
FAX MODE (CONDITION SETTINGS SCREEN)
The condition settings screen of fax mode is displayed by pressing the [IMAGE SEND] key while the document filing
mode (printer mode), copy mode, or job status screen appears in the touch panel. In the explanations that follow, it
is assumed that the initial screen that appears after pressing the [IMAGE SEND] key is the condition settings screen
(shown below). If you have set the display to show the address book screen (following page) when the [IMAGE
SEND] key is pressed, touch the [CONDITION SETTINGS] key in the address book screen to display the condition
settings screen.
Default display settings (page 8-4) in the key operator programs can be used to select whether the condition settings
screen (below) appears or the address book screen (next page) appears when the [IMAGE SEND] key is pressed.
•When the network scanner option is installed, you can select whether the E-MAIL/FTP screen or the INTERNET
FAX screen appears when the [IMAGE SEND] key is pressed (the selection is made in the key operator programs).
QCondition settings screen
The display is initially set (factory setting) to show the following condition settings screen as the initial screen.
Message display
Messages appear here to indicate the current
status of the machine. The icon at left ( )
indicates fax mode.
[MODE SWITCH] key
Use this key when the network scanner option is
installed to switch between the E-MAIL/FTP and
INTERNET FAX screens
[ ] key (Speed dial key)  (page 1-12)
When a one-touch dial key or group key is stored in
the address book, the machine automatically
assigns it a 3-digit number (called a Speed Dial
number in this manual). This key and the Speed
Dial number can be used to abbreviate the
transmission procedure (see Speed Dialing on
page 2-4).
[SPEAKER] key (page 1-12)
Touch the [SPEAKER] key to dial and transmit a
fax manually.
During dialing it changes into the [PAUSE] key, and
after pressing the [SUB ADDRESS] key it changes
into the [SPACE] key.
[RESEND] key (page 1-12)
Touch this key to redial the number most recently
dialed with the numeric keys or a one-touch dial
key. After dialing, this key changes into the [NEXT
ADDRESS] key.
[ADDRESS BOOK] key (page 2-4)
Touch this key to display the address book screen
(next page). Touch this key when you want to use an
auto-dial number (one-touch dialing or group dialing).
[ADDRESS REVIEW] key (page 3-3)
When performing a broadcast transmission, touch
this key to check your selected destinations. The
selected destinations will appear and any
unneeded destinations can be deleted.
[SPECIAL MODES] key
Touch this key to select one of the following special
functions:
• Edge erase (page 3-4) • 
Dual page scan (page 3-5)
• Timer transmission (page 3-6)• 2in1 (page 3-7)
• Card shot (page 3-8) • 
Job build mode (page 3-10)
• Polling (page 3-13) • Memory box (page 3-15)
• Program (page 3-17)
• Transaction report (page 3-12)
[FILE] key*
Touch this key to store a document image that you
are transmitting in the hard disk (this includes
selecting a user name, file name, and location).
[QUICK FILE] key*
Touch this key to store a document image that you
are transmitting in the temporary storage folder.
Memory and reception mode display
This shows the amount of fax memory that is free
and the currently selected reception mode.
* Can only be used on the AR-M351N/AR-M451N, or
when the document filing function has been added.
ADDRESS BOOK
AUTO
READY TO SEND.
ORIGINAL
STANDARDRESOLUTION
AUTOEXPOSUREADDRESS REVIEW
SPECIAL MODES
FILE
RESENDSPEAKER
SUB ADDRESS
FAXMODE SWITCH
QUICK FILEAUTO RECEPTIONFAX MEMORY:100%
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							A LOOK AT THE OPERATION PANEL
1-5
1
[SUB ADDRESS] key (page 4-3)
Touch this key to enter a sub-address and
passcode when using F-code transmission.
Two-sided scanning icon display (page 2-7)
Icons appear here when you touch the [ORIGINAL]
key and select two-sided scanning. The icons can
be touched to open function selection screens.
[ORIGINAL] key (page 1-8)
Touch this key when you wish to manually set the
size of the original to be scanned or scan both
sides of the original.[RESOLUTION] key (page 1-10)
Touch this key to change the resolution setting for
the original to be scanned. The selected resolution
setting will be highlighted above the key. The initial
factory setting is [STANDARD].
[EXPOSURE] key (page 1-11)
Touch this key to change the exposure setting for
the original to be scanned. The selected exposure
setting will be highlighted above the key. The initial
factory setting is AUTO.
Special mode icon display (page 5-2 of
Operation manual (for general information
and copier operation))
When a special mode such as polling or dual page
scan is selected, a special mode icon appears here.
QAddress book screen (alphabetically ordered)
The screen below appears initially when the address book is set as the initial screen using Default display
settings (page 8-4) in the key operator programs.
OThe screen below is the alphabetical index screen. You can also have the user index screen initially. (See
Default display settings on page 8-4.)
OThe screen appears as shown below when the network scanner option is not installed.
One-touch key display
This shows the one-touch keys that have been stored
on the selected index card. The key type is
indicated by the icon at the right. One-touch keys in
which a fax number is stored are indicated by a  
icon. The display is initially set to show 6 keys. This
can be changed to 8 or 12 using the key operator
program. (See The number of direct address/sender
keys displayed setting on page 8-4.)
Display illustrations in this manual show the display
set to eight keys.
Display switching keys
When more one-touch keys are stored than can be
displayed in one screen, touch the   keys to
change screens.
[CONDITION SETTINGS] key
This displays the condition settings screen (previous
page), which is used to set various conditions.
[GLOBAL ADDRESS SEARCH] key
Touch this key to search for a fax number on an
LDAP server (page 2-5).
[ABC  GROUP] key
Touch this key to switch between the alphabetical
index and the group index.
Index keys
One-touch key destinations are stored on each of
these index cards (alphabetical index or group
index). Each time the selected tab is touched, the
key display order changes from the order of storing
(the initial display order), to ascending order, to
descending order. As this is done, the icon on the
tab indicates the current display order.
Group indexes make it possible to store one-touch
keys by group with an assigned name for easy
reference. This is done with the custom settings
(refer to pages 6-3 and 6-9). Frequently used
one-touch key destinations can be stored on the
FREQUENT USE card for convenient access.
A
FREQUENT USEABCDEFGHIJKLMNOPQRSTUVWXYZABCGROUP
B
CD
EF
GH
CONDITION
SETTINGS
READY TO SEND.
ADDRESS REVIEW
RESENDSPEAKER
GLOBAL
ADDRESS SEARCH
1/2
Storing order
 (initially selected)Ascending orderDescending order
FREQUENT USEABCDFREQUENT USEABCDFREQUENT USEABCD
NOTE
When the network scanner option is installed and a destination other than a fax numbers is stored in a one-touch
key, one of the following icons will appear.
:Scan to E-mail destination :Scan to Desktop destination
:Internet fax destination :Multiple destinations (Scan to E-mail, fax, etc.)
:Scan to FTP destination
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							1-6
ORIGINALS
ORIGINALS THAT CAN BE FAXED
QOriginal sizes
QAutomatic reduction of faxed document
If the size (width) of the faxed document is greater than the receiving machines paper size, the size will be
automatically reduced.
A document can also be faxed without reducing its size. In this case, the left and right edges will not be
transmitted. (See Auto reduction sending setting on page 8-7.)
Minimum original sizeMaximum original size
Using the automatic
document feederA5: 210 mm (width) x 148 mm (length)
(8-1/2 (width) x 5-1/2 (length))
A5R: 148 mm (width) x 210 mm (length)
(5-1/2 (width) x 8-1/2 (length))297 mm (width) x 800 mm* (length)
 (11 (width) x 31-1/2* (length))
* Long documents can be loaded
Using the document glass297 mm (width) x 431.8 mm (length)
 (11 (width) x 17  (length))
NOTE
Originals that are not a standard size (A5, B5, B5R, A4, A4R, B4, A3, 5-1/2x8-1/2, 8-1/2x11, 8-1/2x11R,
8-1/2x14, 11x17) can also be faxed.
Faxed document widthReceiving machines paper widthReduced sizeRatio (Area ratio)
A3 (11x17) B4 (8-1/2x14) B4 (8-1/2x14) 1 : 0.78 (1 : 0.64)
A3 (11x17) A4 (8-1/2x11) A4R (8-1/2x11R) 1 : 0.5 (1 : 0.5)
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