Sharp AR M700N User Manual

information: 
1. Click the mouse on the document for which you want to view details in the work area, and 
choose Properties from the File menu. 
2. To close the Properties dialog, click OK. 
 
Properties Dialog  
Organizing Files 
With Sharpdesk, organizing your files could not be easier. This section reviews the overall 
procedures for such tasks as selecting files, opening them, moving them, and deleting them.  Note 
that while Sharpdesk can page through a file’s pages in thumbnails, it is not...

  
• Right-click on the document and choose Open, or, 
• Choose the Open command from the File menu, or, 
• Double-click the image/document in the work area. 
To open an image using Imaging, click the image in the work area and then click the Imaging 
button on the toolbar. 
Deleting Files 
To delete a file, right-click on it in the work area and choose the Delete command. Or press the 
Delete key on your keyboard (you can also select this command from the File menu). The file is 
removed from Sharpdesk...

Copying a File 
A file can be copied from one folder to a different folder.   
To copy a file from one folder to another: 
1. Open the folder with the file you want to copy. 
2. Drag the file, while holding down the Ctrl key, to the desired folder. 
Renaming a File 
You can change the name of a file to something else. 
To rename a file: 
1. Right-click on the file you wish to rename. 
2. Choose the Rename option (this command can also be selected from the File menu). 
3. Type the new name for the file....

  
To scan an image from a scanner using the WIA driver: 
[This option is only available on Windows XP platforms.] 
1. Place the image you want to scan in your scanner. 
2. In Sharpdesk, choose the From scanner or camera command from the File menu. 
3. Select a scanning device if you have more than one WIA device installed.\
  
4. Set the desired scanning options and then click the Scan button. 
To scan an image from a camera using the WIA driver: 
[This option is only available on Windows XP platforms.]...

 
Image View in Imaging 
For more information about viewing an image, refer to “Chapter 7, Sharpdesk Imaging.” 
Sharpdesk User’s Guide 27 
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Changing Scanning Options 
You can change the default naming convention used for new scans as follows: 
1. Choose the Preferences command from the Tools Menu. 
2. Click the Acquire tab. 
 
Acquire Tab 
3. To use a Date as the name for new scans, click the Current Date Formats option, and then 
select a date format from the drop-down list. 
4. To use a File Prefix as the new scan name, click the Custom Prefix option, and then enter the 
prefix you want to use. 
5. To control the amount of compression...

Chapter 5 
Searching with Sharpdesk 
Introduction 
Sharpdesk’s advanced searching capabilities allow you to easily retrieve image and text files 
using a single word, a phrase, or a list of words. Additionally, you can\
 search for particular files 
using a wide range of criteria, including: 
• A document name and/or path 
• File type 
• Modified date 
• File size 
You can also run a search using a file’s property specifications, inc\
luding: 
• Title 
• Author 
• Subject 
• Keyword 
The Sharpdesk search...

  
Setup Required 
The Search capability is based on an index of all the words found in all of the files in the target 
folders identified when the index is created. These indexes need to be created in advance of any 
attempt to use the Search feature. 
Creating an index can be a time-consuming process, at least the first time, based on the number of 
files and whether they contain image types or not. Sharpdesk will attempt to gather words used in 
image documents using its Convert by OCR capability....

Since all Index Databases are common to all users of the local PC, if a user indexes a private 
directory, either local or networked, some information regarding this data will be available to any 
other user of the PC, even if they logon under a different username. 
Information such as file name and number of hits is shown in the Search Results table, although 
the private entries are grayed out and a non-privileged user will not be able to access the files. 
Ignored Words 
Some words are so common in...

  
Searching 
You can search for text files using a single word, a phrase, or a list of words. You can also 
perform an advanced search using a: 
• Document name and/or path 
• File type 
• Modified date 
• File size 
• Logical operations and, or, not, or near 
Documents generated with Microsoft Office applications (e.g. Word, Excel, PowerPoint) may 
have their Document Properties searched as well: 
• Title 
• Author 
• Subject 
• Keyword 
To run a search 
1. Choose Home from the Search option in the...