Sharp AR M700N User Manual

 
Chapter 8 
Converting Images to Text 
Introduction 
Sharpdesk lets you convert a non-editable, graphical image containing text into a file that can be 
edited with your favorite word processor.  You can convert an image at anytime while working in 
Sharpdesk by simply dragging the image onto the Convert by OCR option on\
 the Output Zone 
bar. With Sharpdesk, even your document layouts are preserved.  
Once an image has been turned into an editable document, you can then change it, annotate it, 
and...

  
Setting Convert by OCR Options 
Sharpdesk lets you set the various options that control the OCR process. To do so, choose the 
Preferences command from the Sharpdesk Tools menu and click the Convert by OCR tab: 
 
Convert By OCR Options  
 
 
 
 
 
 
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Setting the Output File format 
You may select one of the following output file formats for the OCR proc\
ess: 
Save File As format 
Adobe PDF (*.pdf) 
Adobe PDF with image on text (*.pdf) 
Excel 97, 2000 (*.xls) 
RTF Word 2000 (*.rtf) 
Text – Comma Delimited (*.txt) 
Text – Standard (*.txt) 
MS Word Document (*.doc) 
WordPerfect 8.0 (*.wpd) 
WordPerfect 9, 10 (*.wpd) 
Word format (*.doc) is the default. 
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Setting the Original Document Layout 
The Original Document Layout setting tells the OCR engine what to expect in the image(s) it is 
about to process.  You may choose from the following layout selections: \
Layout Setting Description 
Automatic Let the OCR engine make its own decisions regarding the 
layout.  It decides whether text is in columns or not, whether 
an item is a graphic or text to be recognized, and whether to 
place tables or not.  Choose Automatic if your document 
contains pages...

Selecting a User Dictionary 
You may improve the recognition of words that you find in documents you scan often by creating 
a User Dictionary.  The currently selected dictionary is displayed in the Custom Dictionary box.  
To change the selected dictionary or create a new one, click on the Browse button.  This will 
display the User Dictionary Files dialog: 
 
Selecting an existing dictionary 
All known User Dictionaries will be displayed in the File Name section.  The currently selected 
dictionary...

  
Deleting words from the user dictionary 
Select the words currently in the dictionary you want to remove by clicking on it in the list; this 
will highlight the word to show it has been selected.  To select more than one word, hold down 
the Ctrl key as you click on each word to select it.  To unselect a word already selected, click on it 
again and the highlight will go away.  When you have the list of words you want to delete 
highlighted, click on the Delete button to remove them from the...

Creating a new User Dictionary 
To create a new User Dictionary, click on the New button in the User Dic\
tionary Files dialog.  
This will display the following dialog: 
 
Give the new user dictionary a name and click on the OK button.  This will create the user 
dictionary file (“Contract Terms”) and display the dialog for adding, importing, or deleting 
words.  See the “Modifying a user dictionary” section of this manual for more details. 
Setting the Reject Character 
If the OCR engine does not...

  
completes, the dialog automatically closes and the finished text document appears in the 
appropriate application. If you click Cancel, the ongoing conversion process is canceled. 
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Chapter 9 
Glossary 
Introduction 
The following terms and definitions can assist you when working with Sharpdesk. 
A 
ASCII 
Acronym for American Standard Code for Information Interchange. A set of definitions for the 
bit composition of characters and symbols. ASCII  defines 128 symbols using 7 binary bits and 1 
parity bit.  
B 
Browser 
The application program, such as Microsoft’s In ternet Explorer, that lets you display HTML 
documents.  
D 
Default Setting 
A system setting incorporated at the...

G 
Graphic 
A written, printed, or electronically displayed symbol or drawing. Also, characters or text that 
have been generated by a computer graphics application program.  
Grayscale 
An image in black and white created from a colo r image using different intensities of black.  
I 
Image 
In Sharpdesk, an image is used interchangeably with Document . Commands and functions work 
exactly the same regardless of whether the item in question is a .TIF file, a .JPG file, or a .DOC 
file. 
L 
Landscape...